Official UK procurement notice
SPA BREAKDOWN ROADSIDE ASSISTANCE SERVICE
Authority: Scottish Police Authority (Central government)
What is being bought
Published requirement descriptionPolice Scotland’s Fleet Department operates a fleet of approximately 3,300 vehicles across the country. These vehicles are supported through both internal and external contractor maintenance facilities.
The Contractor is required to supply a breakdown roadside assistance, repair and recovery for all vehicles owned or operated by the Authority during the period of the Contract together with call handling, deployment, contract management, insurance cover and other necessary facilities all in accordance with the Specification and all to the complete satisfaction of the Chief Constable.
The vehicles will be categorised into groups consisting of: motorcycles, cars and vans up to 3,500kg; and vehicles over 3,500kg. The current approximate number of vehicles operated by Police Scotland is as follows:
- Motorcycles, cars and vans under 3,500kg - 3,200
- Vehicles over 3,500kg - 113
The Service will be delivered primarily and predominantly in Scotland however further assistance across all areas of the United Kingdom may be required, including all islands within the United Kingdom. The successful contractor must be able to cover across all areas.
- Recurrence: November 2025
CPV: Automobile emergency road services · Breakdown and recovery services for cars · Breakdown and recovery services for motor vehicles · Breakdown and recovery services for motorcycles · Vehicle towing-away services
The lotProcurement structure
single lot · no lot value publishedLot #1The Contractor is required to supply a breakdown roadside assistance, repair and…AwardedRenewal
The Contractor is required to supply a breakdown roadside assistance, repair and recovery for all vehicles owned or operated by the Authority during the period of the Contract together with call handling, deployment, contract management, insurance cover and other necessary facilities all in accordance with the Specification.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
ESPD Question 4A.1 Trade Registers
It is a requirement of this tender that if the Tenderer is UK based they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House they must be able to verify to the SPA’s satisfaction that they are trading from the address provided in the tender and under the company name given.
Tenderers within the UK must confirm if they are registered under Companies House within this question.
If the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
- Economic & financial standing
It is a requirement of this Contract that Tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded Contract, indicated below:
ESPD Question 4B5 Insurances
Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.
Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate.
Product Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Professional Indemnity Insurance certificate.
Motor Vehicle Insurance = Minimum Third Party Motor Vehicle Liability in respect of any motor vehicle or plated plant used.
Professional Indemnity Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Professional Indemnity Insurance certificate.
Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggreg…
- Technical & professional ability
ESPD Question 4C.1.2 Technical and Professional Ability
With reference to the nature and details of the supplies/services that are the subject matter of this tender, 2 relevant examples are to be provided of the supplies/services undertaken by the Tenderer in the last 3 years. You must describe in sufficient detail the required experience in terms of the specific supplies/services, the number of required examples, the minimum duration of experience e.g. 3 years and the value / scope of the previous projects e.g. must be of similar value to the contract being procured.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · November 2025
- First published
- 14 Dec 2021, 13:05 GMT
- Last source update
- 24 Mar 2022, 16:51 GMT
- Award evaluation window
- 18 Jan 2022 – …
- Authority reference
PROC 21 1374- FTS notice number
2022/S 000-008060- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0300e3Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. . Assessment of Employment Status Tenderers may be asked to declare whether they intend to provide services through a Personal Service Company (PSC). From April 2017, the responsibility to pay employment taxes shifts from the PSC to public sector bodies and the Authority must be aware of any successful tenderer’s detailed employment status. For further information on determining employment status the Government has published guidance on this IR35 Legislation . Living Wage Tenderers will be asked to confirm if they pay all employees as a minimum the Real Living Wage as published by the Living Wage Foundation for statistical information gathering purposes only. . Equality and Diversity Tenderers will be required to comply with the statutory obligations under the Equality Act 2010. . Declaration of Non-Involvement in Serious Organised Crime Tenderers must complete and sign a Declaration of Non-Involvement in Serious Organised Crime form. . Subcontractor Detail Tenderers will be required to provide details of the subcontractors they intend to use in their supply chain. Tenderers are required to complete this section as part of the ESPD. . Data Protection Tenderers must be aware of their obligations under the Data Protection Act 2018 and the GDPR as set out in the Contract. (SC Ref:681547)
How it was run
Official notice- Submission deadline
- 18 Jan 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 18 Jan 2022, 12:00 GMT
Timeline
18 Jan 2022 → 24 Mar 2022 · 3 dates- Submission deadline18 Jan 2022, 12:00 GMT
- Bids opened18 Jan 2022, 12:00 GMT
- Notice published24 Mar 2022, 16:51 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete24 Mar 2022, 16:51 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Automobile Association Developments Limited | £1,738,456 † | — | Awarded |
Contracts
Contract 008060-2022-PROC-21-1374-1 · Automobile Association Developments Limited
- Signed
- 24 Mar 2022
- Value
- £1,738,456
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Automobile Association Developments LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.