Official UK procurement notice
Sports and Fitness Equipment
Authority: APUC Ltd (Public body)
What is being bought5 lots · detail below
Published requirement descriptionThis framework aims to cover provision of a range of sports and fitness equipment including Cardiovascular, Resistance, Weights and accessories. The Agreement will be open to the members of Advanced Procurement for Universities and Colleges (APUC Limited) as well as the the following bodies and associated members- Scottish Prison Service, NHS National Procurement, Scotland Excel, Scottish Government
- Recurrence: September 2024
CPV: Field and court sports equipment · Fitness equipments · Gymnasium equipment · Installation services of fitness equipment
How this framework works
From the published notice- Places
- up to 30 suppliers · 13 bids received (0.4 per place) · 8 appointed
Lots and requirements (5)Procurement structure
5 lots · no lot values published · evaluation weights differ by lotLot #1Gym Equipment Cardiovascular and ResistanceCancelledRenewal
Provision of cardiovascular and resistance gym equipment, including installation and training.
Lot #2CyclingCancelledRenewal
Provision of Cycling equipment including but not limited to Studio Cycles and Spin Bikes. Including installation and training.
Lot #3Free WeightsCancelledRenewal
Lot #4Fitness AccessoriesCancelledRenewal
Provision of Fitness Accessories including but not limited to Specialist Mats, Fitness Steps Balance Balls etc
Lot #5Sports EquipmentCancelledRenewal
Provision of Equipment including but not limited to Trampolines, Nets for various sports, Balls for various sports etc
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · Gym Equipment Cardiovascular and Resistance | 55% | 40% | 5% | |
| 2 · Cycling | 55% | 40% | 5% | |
| 3 · Free Weights | 55% | 40% | 5% | |
| 4 · Fitness Accessories | 55% | 40% | 5% | |
| 5 · Sports Equipment | 55% | 40% | 5% |
- Economic & financial standing
Tenderers must confirm they can provide the following supporting evidence prior to award:
Employer's (Compulsory) Liability Insurance* = GBP 5 Million
Public Liability Insurance = GBP 5 Million
Product Liability Insurance = GBP 5 Million
Please refer to Part IV Selection Criteria: Questions within 4B.5 of the SPD
The successful tenderer will be required to provide 2 years audited accounts, or equivalent if awarded to the Framework Agreement
Please refer to Part IV Selection Criteria: Questions within 4B.6 of the SPD
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
- “Sports and Fitness Equipment” is a framework: the contest is a place on its panel, up to 30 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · September 2024
- First published
- 5 Sept 2022, 11:41 BST
- Last source update
- 17 Mar 2023, 17:01 GMT
- Award evaluation window
- 10 Oct 2022 – …
- Authority reference
SSR 1001 AP- FTS notice number
2023/S 000-007912- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0365c1Find a Tender
- Performance terms
SUBMISSION OF MANAGEMENT INFORMATION
Prior to the commencement of the Framework Agreement, the Contractor will provide the Authority with contact details of the Management Information contact who will be provided with a template spreadsheet/reporting schedule along with a username and password for the management information website www.ucsp.ac.uk ↗
Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter by logging into the website and uploading the template document. If there has been no spend for the quarter then this will still require you to log in and record a nil spend return.
Following the beginning of each new academic year the Authority will provide the Contractor with a new template along with the reporting schedule.
- Review procedure
Under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: Form of Tender The tenderer was required to sign the Form of Tender - Appendix A prior to award to confirm that their Tender Response was a complete, true and accurate submission. Sustain Supply Chain Code of Conduct In partnership with Institutions, the Authority has developed a Sustain Supply Chain Code of Conduct- Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers were required to complete the Sustain Supply Chain Code of Conduct prior to award to assist in achieving its objectives. Freedom of Information Tenderers were required to confirm (if applicable) prior to award, Appendix B - Freedom of Information in the Technical Questionnaire in PCS-Tender. This information was only to be submitted if applicable at point of award. It was for information only and was not scored. GDPR Contractor Assessment Form Tenderers were required to complete "Appendix G - GDPR Contractor Assessment Form" in the Technical Questionnaire in PCS-Tender. It was for Information only and was not scored but it is a requirement of this tender and was included in the assessment of tender responses and in contractual terms. SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1 Tenderers were asked to complete "Appendix J - SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1" in the Technical Questionnaire in PCS-Tender. Tenderers were required to complete the SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1. It was for information only and was not scored but is a requirement of this tender and was included in the contractual terms.
How it was run
Official notice- Appointment period ends
- 12 Oct 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 10 Oct 2022, 12:01 BST
Timeline
10 Oct 2022 → 17 Mar 2023 · 3 dates- Bids opened10 Oct 2022, 12:01 BST
- Admission / appointment period endsperiod end, not a bid countdown12 Oct 2022, 12:00 BST
- Notice published17 Mar 2023, 17:01 GMT
Notice history
2 events · 3 releases on Find a Tender · since 6 Oct 2022- Deadline moved to 12 Oct 2022, 12:00 BST6 Oct 2022, 11:44 BST+2 days · was 10 Oct 2022, 12:00 BST
- Status changed to complete17 Mar 2023, 17:01 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | 10 Oct 2022 | 12 Oct 2022 | +2 d |
Please note that the deadline for this ITT has been extended by 2 days. This is a goodwill gesture in recognition of the working days lost due to special circumstances in September.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 007912-2023-1
- Signed
- 11 Jan 2023
- Value
- £3,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 13bids · 13 electronic | 9 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Stirling Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
8 commercial parties on the notice- Anytime Leisure Limited (trading as Origin Fitness Limited)Framework contractor
- CORE HEALTH AND FITNESS TRADING LIMITEDFramework contractor
- DG Fitness & Leisure Limited (Trading as the Gym Rental Company)Framework contractor
- Dyaco UK LtdFramework contractor
- Life Fitness (UK) LtdFramework contractor
- Pulse Fitness LtdFramework contractor
- SPORTSAFE UK LTDFramework contractor
- Technogym UK LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.