Official UK procurement notice
SPS-01661A Maintenance of Watermist Systems-Fogex
Authority: Scottish Prison Service
What is being bought
Published requirement descriptionThe SPS has Fogex Watermist Systems across its estate that it requires to be fully operational at all times. The Contract shall support this requirement by providing safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer’s instructions and the operational requirements of each Establishment.
For this Contract, Fogex Watermist Systems are currently installed at 5 SPS Establishments: HMP Perth, HMP Glenochil, HMP Edinburgh, HMP&YOI Polmont and HMP Shotts
CPV: Repair and maintenance services of firefighting equipment
The lotProcurement structure
single lot · no lot value publishedLot #1The supplier shall provide:Awarded
The supplier shall provide:
Planned Preventative Maintenance (PPM) of the Systems and any resulting repairs due to faults discovered during a PPM visit ;
Reactive maintenance (24hrs per day, 7 days per week) in the event of System or associated component break down (including replacement of Spare Parts);
Replacement of Spare Parts and Equipment; Management information;
User and technical training when required by the Purchaser.
Supplier to supply a compliance certificate after each service visit, and/or a remedial list of work required to attain the compliance certificate; and
Remedial works to carry out any works identified through PPM or Reactive Maintenance or requested by SPS.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 9 May 2025, 10:43 BST
- Last source update
- 19 Jun 2025, 14:25 BST
- Authority reference
01661A- FTS notice number
2025/S 000-033745- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050f7aFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
Award of a contract without prior publication of a call for competition Justification for selected award procedure:
Publisher note: The contract term will be 3 years with an additional 3 years extension period (SC Ref:802225)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Protec Camerfield Ltd | £300,000 †same award published again · counted once | — | Awarded |
| Protec Camerfield Ltd | £300,000 † | — | Awarded |
Contracts
Contract 019972-2025-01661A-1 · Protec Camerfield Ltd
- Signed
- 9 May 2025
- Value
- £300,000
- Status
- active
Contract 033745-2025-01661A-1 · Protec Camerfield Ltd
- Signed
- 9 May 2025
- Value
- £300,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Protec Camerfield LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.