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Published 18 Jul 2023, 11:56 BST

Official UK procurement notice

SPS-02006 The Provision of Trade Services

Official notice

Authority: Scottish Prison Service

4 lotsServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50)Architecture & Engineering (71) Delivery: Scotland (UKM)
Awarded value£439,9872 contracts · exc. VAT
Submissions closed 27 Sept 2023awarded 19 Dec 2023
Awarded to T Clarke Scotland Ltd, Valley Group Limited2 awards

What is being bought4 lots · detail below

Published requirement description

The purpose of this Contract is to provide the SPS with the following services when required:

Maintenance Engineer – Electrical: Planned, reactive and minor project electrical work, including fault finding, including inspection and testing work to BS7671.

Maintenance Engineer – Mechanical: Planned, reactive and minor project plumbing, mechanical, heating and ventilation work. Including fault finding, testing and inspection work.

The intention is to split the contract over 4 geographical lots:

Lot 1: HMP Inverness

Lot 2: HMP&YOI Grampian

Lot 3: HMP Barlinnie

HMP Castle Huntly Cornton Vale

HMP Edinburgh

HMP Glenochil

HMP Greenock

HMP Low Moss

HMP Perth

HMP & YOI Polmont

HMP Shotts

Lot 4: HMP Dumfries

  • Recurrence: July/ August 2027

CPV: Mechanical and electrical engineering services · Mechanical engineering services · Repair and maintenance services

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Shared scope across all lots

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

Lot #1SPS02006A The Provision of Trades Services to HMP InvernessRenewal
Delivery: Scotland · HMP Invernes, Duffy Dr, Inverness IV2 3HH
Extensions: An extension term of up to 24 months shall be availableVariant bids: not allowed
50000000 Repair and maintenance services71333000 Mechanical engineering services71334000 Mechanical and electrical engineering services
Lot #2SPS-02006B The Provision of Trade Services at HMP&YOI GrampianRenewal
Delivery: Scotland · South Rd, Peterhead AB42 2YY
Extensions: An extension term of up to 24 months shall be availableVariant bids: not allowed
71333000 Mechanical engineering services71334000 Mechanical and electrical engineering services
Lot #3SPS-02006C The Provision of Trade Services at Multiple SitesAwardedRenewal
Delivery: Scotland · HMP Barlinnie HMP Castle Huntly Cornton Vale HMP Edinburgh HMP Glenochil HMP Greenock HMP Low Moss HMP Perth HMP & YOI Polmont HMP Shotts
Extensions: An extension term of up to 24 months shall be availableVariant bids: not allowed
71333000 Mechanical engineering services71334000 Mechanical and electrical engineering services
Lot #4SPS-02006D The Provision of Trades Services to HMP DumfriesAwardedRenewal
Delivery: Scotland · Terregles St, Dumfries DG2 9AX
Extensions: An extension term of up to 24 months shall be availableVariant bids: not allowed
71333000 Mechanical engineering services71334000 Mechanical and electrical engineering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Technical: 40%
  • price: 60%
Published award criteria (2)
  • Technical: 40
  • Price: 60
Lot distribution rule: Each lot shall be evaluated separately. Where the same bidder is successful for multiple lots then we reserve the right to award these lots as one contract
Conditions of participation2
  • Suitability

    All Supplier Representatives shall hold the following qualifications as a minimum:

    Electrical Services:

    -Have served a related recognised apprenticeship (and achieved at least NC and SVQ Level 3 or equivalents in that area of specialism); and

    -Achieved City & Guilds 2382 or equivalent working to BS7671 18th Edition.

    Mechanical Services:

    -Have served a related recognised apprenticeship (and achieved at least NC and SVQ Level 3 or equivalents in that area of specialism) e.g. NVQ/SVQ Level 3 Plumbing & Heating Qualification.

  • Technical & professional ability

    All Supplier Representatives shall hold the following qualifications as a minimum:

    Electrical Services:

    -Have served a related recognised apprenticeship (and achieved at least NC and SVQ Level 3 or equivalents in that area of specialism); and

    -Achieved City & Guilds 2382 or equivalent working to BS7671 18th Edition.

    Mechanical Services:

    -Have served a related recognised apprenticeship (and achieved at least NC and SVQ Level 3 or equivalents in that area of specialism) e.g. NVQ/SVQ Level 3 Plumbing & Heating Qualification.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · July/ August 2027
First published
18 Jul 2023, 11:56 BST
Last source update
18 Apr 2024, 12:01 BST
Award evaluation window
27 Sept 2023 – …
Authority reference
SPS-02006
FTS notice number
2024/S 000-012647
Classification (CPV)
Mechanical and electrical engineering servicesMechanical engineering servicesRepair and maintenance services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-03e2eb Find a Tender

Publisher note: (SC Ref:764170)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Submission deadline
27 Sept 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
27 Sept 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

31 Jul 2023 → 18 Apr 2024 · 4 dates
  1. Next notice expected
    31 Jul 2023, 00:00 BST
  2. Submission deadline
    27 Sept 2023, 14:00 BST
  3. Bids opened
    27 Sept 2023, 14:00 BST
  4. Notice published
    18 Apr 2024, 12:01 BST

Notice history

4 events · 3 releases on Find a Tender · since 25 Aug 2023
  1. Status changed to active
    25 Aug 2023, 14:10 BST
  2. Procurement method changed
    25 Aug 2023, 14:10 BST
  3. Deadline published: 27 Sept 2023, 14:00 BST
    25 Aug 2023, 14:10 BST
  4. Status changed to complete
    18 Apr 2024, 12:01 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £439,9872 contracts exc. VAT
Bids received 33 from SMEs
Contracts signed 2latest 19 Dec 2023
Awarded toValueDateStatus
Lot 3 · SPS-02006C The Provision of Trade Services at Multiple Sites1 award
T Clarke Scotland LtdSME£343,243 †—Awarded
Lot 4 · SPS-02006D The Provision of Trades Services to HMP Dumfries1 award
Valley Group LimitedSME£96,744 †—Awarded

Contracts

  • SPS-02006C The Provision of Trade Services at Multiple Sites · T Clarke Scotland LtdSME

    Signed
    19 Dec 2023
    Value
    £343,243
    Status
    active

  • SPS-02006D The Provision of Trades Services to HMP Dumfries · Valley Group LimitedSME

    Signed
    19 Dec 2023
    Value
    £96,744
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
3 · SPS-02006C The Provision of Trade Services at Multiple Sites2bids · 2 electronic · 2 from abroad2——
4 · SPS-02006D The Provision of Trades Services to HMP Dumfries1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Scottish Prison Service

Contracting authorityNational or federal agency/officePublic order and safety One Lochside, 1 Lochside Avenue, Edinburgh, Scotland, EH12 9DJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

2 commercial parties on the notice
  • T Clarke Scotland LtdAwarded supplier 6 Middlefield Rd, Falkirk, Falkirk, Scotland, FK2 9AG
  • Valley Group LimitedAwarded supplier Block 14, Unit B8, 125 Summerlee Street, Queenslie Industrial Estate, Glasgow, UK, G33 4DB

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria