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Published 6 Mar 2025, 16:11 GMT

Official UK procurement notice

SSP-ITT-58786 - Hire & Installation of Temporary Walk in Refrigeration Units IP5

Official notice

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: Wales (UKL22)
Published estimate£103,000£123,600 inc. VAT
Submissions closed 27 Mar 2025
Contract term 8 moends 30 Nov 2025 · up to 30 Nov 2026 with extensions · starts 7 Apr 2025

What is being bought

Published requirement description

NWSSP are looking for a suitable qualified contractor to undertake the provision of two temporary walk in refrigeration units for use in the Influenza Vaccination Programme. Hire will be required for an initial 20 week period annually from the 1st of August to approximately mid-November.

The contract will be for an initial 1 year period with an optional 1 year extension.

The full details are outlined with the tender documents attached within Bravo.

The tender will be awarded to the most economically advantageous tender based on 40% quality and 60% cost as detailed in the ITT document.

Please note that the tender closing date is 27/03/2025 at midday and any late submissions will not be considered.

The etenderwales bravosolution ref: Project: project_58786 and itt_116075

Please direct all queries relating to this tender via the messaging function of the Bravo portal.

More details can be found at etenderwales.bravosolution.co.uk ↗.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information on Sell2Wales at www.sell2wales.gov.wales/search/search_switch… ↗

CPV: Building completion work · Building installation work · Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1Renewal 8 moSMEVCSEPublished value£103,000
Contract period: 7 Apr 2025 – 30 Nov 2025 (8 mo) · up to 30 Nov 2026 with extensionsValue: £103,000 exc. VAT · £123,600 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 1 x 12 Months Optional Extension - At the discretion of NWSSP.
45300000 Building installation work45400000 Building completion work50000000 Repair and maintenance services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Please see tender documents.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Technical: 40%
  • Commercial: 60%
Published award criteria (2)
  • Technical
  • Commercial
Conditions of participation1
  • Condition of participation

    Please see tender documents.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
6 Mar 2025, 16:11 GMT
Last source update
6 Mar 2025, 16:11 GMT
Authority reference
SSP-ITT-58786
FTS notice number
2025/S 000-008246
Latest notice
Tender notice (UK4)
Classification (CPV)
Building completion workBuilding installation workRepair and maintenance services
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-04ea37 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
27 Mar 2025, 12:00 GMT
Clarification deadline
20 Mar 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

The procurement documents are available for unrestricted and full direct access, free of charge at:etenderwales.bravosolution.co.uk/home.htmlAdditional ↗ information can be obtained from the abovementioned address. Tenders or requests to participate must be sent electronically.

Timeline

6 Mar 2025 → 7 Apr 2025 · 4 dates
  1. Tender notice published
    6 Mar 2025, 16:11 GMT
  2. Clarification questions by
    20 Mar 2025, 12:00 GMT
  3. Submission deadline
    27 Mar 2025, 12:00 GMT
  4. Contract starts
    7 Apr 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    6 Mar 2025, 16:11 GMT
    UK4

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityPublic authority - central governmentWelsh devolved regulations apply GB-NHS: RQF 4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw, Cardiff, Wales, CF15 7QZContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender