STA567 - Netsuite Licensing

Official notice

Authority: Sport England (Public body)

GoodsAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48) Delivery: UK

Awarded value£557,000published contract · exc. VAT

Awarded 31 Jul 2023no call for competition

Awarded to Oracle Corporation UK Limited2 awards

What is being bought

Published requirement description

Netsuite licences are required to access the financial system to ensure that the recording of financial transactions, making payments, producing the annual accounts, and reporting to DCMS and Companies House. Netsuite is required to enable the organisations to discharge its responsibilities, to DCMS and other regulatory bodies, to retain auditable records ensuring accounts are completed in accordance with financial reporting standards.

CPV: Accounting software package · Financial analysis and accounting software package · Tax preparation software package

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: UK

48412000 Tax preparation software package 48440000 Financial analysis and accounting software package

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 6 Jul 2023, 12:14 BST
Last source update: 15 Sept 2023, 12:06 BST
Authority reference: STA567
FTS notice number: 2023/S 000-027323
Classification (CPV): Accounting software packageFinancial analysis and accounting software packageTax preparation software package
Delivery area: UK
Official registry OCID: ocds-h6vhtk-03df55 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Sport England tendered and procured the use of Oracle Netsuite as an integrated finance system through a competitive procedure conducted via GCloud 9 and licence renewals for the first four years were covered by the initial business case.
Netsuite licences are required to access the financial system to ensure that the recording of financial transactions, making payments, producing the annual accounts, and reporting to DCMS and Companies House. Netsuite, or other finance system, is required to enable the organisations to discharge its responsibilities, to DCMS and other regulatory bodies, to retain auditable records ensuring accounts are completed in accordance with financial reporting standards.
The system is highly technical and there are specific interoperability requirements. Netsuite is an integrated financial system, which hosts 4 different companies for which accounts are prepared. There are complex relationships between these subsidiaries to ensure that not only the finances are recorded accurately but VAT, which is subject to partial exemption, is calculated correctly.
No reasonable alternative or substitute currently exists. Any new implementation would have to be designed and tested to ensure that the integrity of the financial records between the subsidiaries are accurately maintained. A 2-year renewal of the existing system will allow a sufficient window to complete a tendering exercise followed by an implementation and testing process to ensure the needs of the organisation can be achieved. A tender exercise to identify and implement a replacement financial system, which underpins the financial integrity of the organisation will take a minimum of 18 months.
A voluntary ex ante transparency notice was published in advance of the award, and the award was approved under the Department for Culture Media and Sport Spend Control process.

Review and risk notes

Review procedure: Sport England's Complaint Procedure sets our how we will consider a complaint in relation to a procurement procedure.
The Public Procurement Review Service (PPRS) also provides a route for suppliers to raise concerns about public procurement

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £557,0001 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 1

Contracts signed 2latest 31 Jul 2023

Awarded to	Value	Date	Status
Oracle Corporation UK LimitedNetsuite LicensingSubcontracting: declared	£557,000 †same award published again · counted once	—	Awarded
Oracle Corporation UK LimitedNetsuite Licensing	£557,000 †	—	Awarded

Contracts

Netsuite Licensing · Oracle Corporation UK Limited
Signed
31 Jul 2023
Value
£557,000
Status
active
Netsuite Licensing · Oracle Corporation UK Limited
Signed
22 Jun 2023
Value
£557,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Sport England

Contracting authorityPublic bodyBody governed by public lawGeneral public services SportPark, 3 Oakwood Drive, Loughborough, UK, LE11 3QFContact name, email

Dispute resolution & review bodies

Public Procurement Review ServiceMediation body London
Sport England - Complaints ProcedureReview body Loughborough

Bidders & participating suppliers

1 commercial party on the notice

Oracle Corporation UK LimitedAwarded supplier Reading, UK

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.