Official UK procurement notice
Stratford School Academy M&E/Hard FM Tender
Authority: STRATFORD SCHOOL ACADEMY (Education)
What is being bought
Published requirement descriptionThe Academy is made up of two buildings, one comprising three floors (including ground) and one comprising four floors (including ground). Both buildings operate identically with regards to the school make-up. The two buildings are on different sites.
The Academy requires a comprehensive and complete M&E contract to be in place from 1st October 2020, covering a three year term initially and invites suitably experience companies to tender for the provision of M&E services to the organisation.
The Academy recognises the benefits of outsourcing elements of their M&E services enabling them to remain focused on their core business of providing a high-quality education for their students. The Academy is looking to appoint a pro-active company who can work with them to ensure they get best value for money whilst remaining 100% compliant.
CPV: Building and facilities management services
The lotProcurement structure
single lot · no lot value publishedLot #1In general, the Academy will require the following services to be maintained and supportedAwarded
In general, the Academy will require the following services to be maintained and supported. Site Specifics will be specified by site in the Invitation to Tender.
- A single point of contact (Helpdesk).
- Proven PPM / Reactive Callout documentation system.
- Management and Reporting of all the services being provided by the Contractor.
- Regular Site / Contract Meetings (a minimum number will be defined within the ITT).
- Provide a Planned Preventative Maintenance (PPM) and a Reactive Callout Service across all the services contained within the Contract. These services may include (but are not limited to):
- Heating Ventilation and Air Conditioning (HVAC), etc.
- Hot Water systems including Calorifiers and Point of Use Water Heaters
- Natural Ventilation systems
- Closed Loop Water Treatment and monitoring
- Water Hygiene monitoring including Annual Chlorination (if required) of tanks and ‘down’ services
- Trace Heating and Heat Maintenance Tape
- Building Management Systems (BMS)
- Solar PV Installations
- Thermal Imaging of Electrical Panels and Distribution Boards
- Fire Alarm systems (this may also include Redcare systems)
- Fire Fighting systems including Mist Systems and Dry Risers
- Smoke Extract / Ventilation systems.
- Roller Shutters / Fire Curtains linked to the Fire System
- Intruder alarms (this may also include Redcare systems)
- Refuge Point and Induction Loop systems
- Access Control systems
- Lightning Protection Systems
- ‘Mansafe’ systems
- Closed Circuit Television (CCTV) systems
The contractor will be responsible for ensuring Compliance of the equipment / systems for which they are responsible and issuing the associated documentation to the Academy.
All Staff must be suitably qualified for the work that they are employed to do. Copies of their qualifications will be requested and held on file.
The successful Contractor will ensure all Staff and Specialist Sub-Contractors hold a current DBS Certificate.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- References: 10%
- Tender Compliance: 10%
- Work Record Process: 15%
- Control of Sub-Contractors: 10%
- Ability to Add Value: 5%
- Support Structure: 10%
- Commercial Pricing: 40%
Published award criteria (7)
- References: 10
- Tender Compliance: 10
- Work Record Process: 15
- Control of Sub-Contractors: 10
- Ability to Add Value: 5
- Support Structure: 10
- Commercial Pricing: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 29 Jun 2022, 11:45 BST
- Last source update
- 29 Jun 2022, 11:45 BST
- Authority reference
RM&C/2020/SSA/293- FTS notice number
2022/S 000-017727- Accelerated
- Previous Tender Failed
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-034be5Find a Tender
Publisher note: (MT Ref:226677)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| M H Sowden Limited T/A Royston GroupSME | £500,000 † | — | Awarded |
Contracts
Contract 017727-2022-1 · M H Sowden Limited T/A Royston GroupSME
- Signed
- 12 Sept 2020
- Value
- £500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 0 electronic | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Bidders & participating suppliers
1 commercial party on the notice- M H Sowden Limited T/A Royston GroupAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.