Official UK procurement notice
Structural Testing of Street Lighting Columns
Authority: Leicestershire County Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionLeicestershire County Council is seeking to identify and appoint a single Supplier per Lot for Structural testing of Street Lighting Columns. The Service shall be split into 2 Lots.
The testing of Leicestershire County Council's street lighting columns, analysing test results and producing reports divided into two lots as follows:-
- Lot 1 - The detailed inspection and testing using an ultrasonic “Relative Loss of Section” test
- Lot 2 - The detailed inspection and testing using a static load test
Both forms of testing include the analysis of results and production of reports for Leicestershire County Council. Bidders are invited to submit a bid for one or both Lots.
The maximum duration of the contract shall be 5 years, this is made up of an initial term of 3 years, plus 2 further extensions of 12 months. Extensions are subject to satisfactory performance of the supplier.
CPV: Street-lighting maintenance services · Technical testing, analysis and consultancy services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£1,100,000 together) · same evaluation weights on every lotLot #1Lot 1 - This Lot is for the detailed inspection and testing and reporting of street…RenewalPublished value£100,000
Lot 1 - This Lot is for the detailed inspection and testing and reporting of street lighting columns using an ultrasonic “Relative Loss of Section” test
This includes testing of Road Lighting Columns and Brackets, CCTV Masts and Cantilever Masts and other similar street furniture.
This testing will be undertaken across the whole of Leicestershire and may include both on the Highways and at other Council managed properties.
Suppliers should be expected to undertake traffic management controls at some sites as deemed appropriate by Leicestershire County Council.
Full details of the required testing is stated in the Invitation to Tender documents.
Lot #2Lot 2 - This Lot is for the detailed inspection and testing and reporting of street…RenewalPublished value£1,000,000
Lot 2 - This Lot is for the detailed inspection and testing and reporting of street lighting columns using Static Load Testing.
This includes testing of Road Lighting Columns and Brackets, CCTV Masts and Cantilever Masts and other similar street furniture.
This testing will be undertaken across the whole of Leicestershire and may include both on the Highways and at other Council managed properties.
Suppliers should be expected to undertake traffic management controls at some sites as deemed appropriate by Leicestershire County Council.
Full details of the required testing is stated in the Invitation to Tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 35%
- Price: 65%
- Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 28 Sept 2022, 13:41 BST
- Last source update
- 17 Oct 2022, 16:28 BST
- Award evaluation window
- 31 Oct 2022 – …
- Authority reference
DN635061- FTS notice number
2022/S 000-029224- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036c1fFind a Tender
- Performance terms
As stated within the procurement documents
- Review procedure
At the point of information on the award of the contract, the Council will incorporate a
minimum 10 calendar days standstill period as communicated to tenderers. Applicants who
are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful.
If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at
risk of harm by breach of the rules to take legal action. Any such action must be brought
within the applicable limitation period. Where a contract has not been entered into, the
Court may order the setting aside of the award decision or order for any document to be
amended and may award damages, make a declaration of ineffectiveness, order for a fine to
be paid, and/or order the duration of the contract be shortened.
The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
Publisher note: All requests for clarifications (whether in relation to this Notice, the requirements, or the procurement process) should be submitted as soon as possible using the “Messaging” facility on the www.eastmidstenders.org procurement portal. Any questions relating to the operation of the portal itself should be submitted to Due North using the contact details as below: The Due North Technical Support Team: You should email ProContractSuppliers@proactis.com for all support issues. This will autolog a support ticket in the new PROACTIS Supplier Support Helpdesk. http://proactis.kayako.com/default On logging a ticket, if you have not already logged one before, you will be issued with a registration email that will give you instructions to allow you to log in, log, review and update your own tickets. In emergency situations you can contact the Supplier Support Service Desk on +44 (0)330 005 0352 this should be by exception and not as a rule and you should already have logged a support ticket prior to your call. The Authority will respond to all reasonable clarifications as soon as possible through publishing the Tenderers' questions and the Authority's response to them on the e-tendering portal (Clarifications Log). If a Tenderer wishes the Authority to treat a clarification as confidential and not issue the response to all Tenderers, it must state this when submitting the clarification. If, in the opinion of the Authority, the clarification is not confidential, the Authority will inform the Tenderer and it will have an opportunity to withdraw it. If the clarification is not withdrawn, the response will be issued to all Tenderers. Clarification questions will be responded to as soon as possible and as they are received. Questions and responses will be circulated to all tenderers via the messaging facility on the portal. Please note that any correspondence issued to you from the Authority, via the portal, will be sent to the person who is the named registered person on the portal for your organisation. If your organisation has registered multiple contacts, communication will be directed to the person who expressed an interest in this specific contract on behalf of your organisation. Tenderers are advised to make sure that this named registered person shares correspondence with all colleagues who are participating in this procurement. The Authority is not responsible if the named registered person does not share information and/or documents supplied to them via the portal. If a Tenderer no longer wishes to participate in the procurement then they should “Opt Out” on the portal.
How it was run
Official notice- Submission deadline
- 7 Nov 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 31 Oct 2022, 12:05 GMT
Timeline
17 Oct 2022 → 7 Nov 2022 · 3 dates- Notice published17 Oct 2022, 16:28 BST
- Bids opened31 Oct 2022, 12:05 GMT
- Submission deadline7 Nov 2022, 12:00 GMT
Notice history
1 event · 2 releases on Find a Tender- Deadline moved to 7 Nov 2022, 12:00 GMT17 Oct 2022, 16:28 BST+7 days · was 31 Oct 2022, 12:00 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | 31 Oct 2022 | 7 Nov 2022 | +7 d |
1 amendment published without a description.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of JusticeReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria