Official UK procurement notice
Studies and Investigations Town, Country and DCO Planning
Authority: Southern Water Services Limited (Public body)
What is being bought
Published requirement descriptionSouthern Water Services Ltd. intends to enter into a Framework Agreement for the supply of Town & Country Planning, DCO Planning and associated Engagement and Consultation Services
- Recurrence: 2028
CPV: Architectural, engineering and planning services · Construction-related services · Urban planning and landscape architectural services
How this framework works
From the published notice- Places
- up to 4 suppliers · 13 bids received (3.3 per place) · 3 appointed
The lotProcurement structure
single lot · value publishedLot #1Provision of Town & Country Planning, DCO Planning and associated Engagement and…AwardedRenewalPublished value£9,100,000
Provision of Town & Country Planning, DCO Planning and associated Engagement and Consultation services to support project development including but not limited to:
- Permitted development:
- Support in interpreting, applying and maximising the use of PD rights.
- Preparing and/or reviewing EIA screening opinions to confirm applicability of EIA and PD rights.
- Leading on preparation and submission of screening direction requests to the Secretary of State.
- Preparing and managing submissions or notifications to local authorities to either confirm PD rights or undertake PD works, coordinating all necessary inputs and engagement with stakeholders.
- Planning submissions (under the Town & Country Planning Act):
- Advising on planning requirements, including strategy, schedules, resources, key issues, etc. from early stages of project development;
- Managing the planning application process from pre-application through to decision, including advising on strategy, engagement, consultation, and other matters.
- Undertaking stakeholder engagement and public consultation as required to support the planning process.
- Supporting on the preparation of EIA scoping requests and environment statements, and preparing/reviewing other assessments and documentation necessary to support planning submissions.
- Advising on and supporting post-application requirements and discharge of conditions.
- Collaborating with other disciplines/experts to support planning requirements.
- Planning appeals (under the Town & Country Planning Act):
- Advising on appeal strategies, key issues, resourcing, timescales, risks, etc.
- Managing the preparation and submission of appeals and related documentation, including collaborating, coordinating and reviewing specialist/expert inputs.
- Managing and reviewing inputs to appeal proceedings, coordinating resources as required.
- Planning policy:
- Advising on and preparing representations to development plan and strategy reviews to promote and protect Southern Water's interests.
- Engaging with relevant external bodies and coordinating inputs from key stakeholders.
- NSIPs (Nationally Significant Infrastructure Projects)/DCO applications
- Advising on NSIP thresholds, s35 direction, consenting strategies, policy compliance, need case, programme, governance, deliverables, engagement, resourcing and associated requirements.
- Managing the pre-application and examination processes, and leading on related planning activities.
- Advising on and supporting activities and outputs of other key disciplines including engagement, consultation, EIA, design, engineering, lands/property, and legal.
- Stakeholder Engagement
- Advising on stakeholder engagement requirements to consenting activities and processes.
- Undertaking stakeholder engagement activities including preparation of engagement plans, organisation and delivery of stakeholder interfaces and communications, and management of stakeholder systems/processes and correspondence.
- Public Consultation
- Advising on consultation strategies to support consent processes.
- Preparation of delivery plans, including production plans for collateral, and execution plans for delivery of digital and live events and all related communications ;
- Reporting on consultation feedback.
- Collaborating with relevant workstreams to oversee and contribute to the delivery of consultation materials/collateral
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 70
- Commercial: 30
- price: 30
Published award criteria (3)
- Technical: 70
- Commercial: 30
- Price: 30
- Suitability
Qualification requirements are detailed within the sourcing portal including:
Southern Water will use the Achilles Utilities Vendor Database (UVDB) to provide confirmation of certain capabilities and standards – including Health and Safety, Environmental and Corporate Social Responsibility. Further information on the UVDB is available at www.achilles.com/community/uvdb/ ↗
Southern Water is required by its investors to ensure that any key supplier has good economic and financial standing. A CreditSafe check will be used for this purpose, together with other background checks if needed, at the discretion of the Client. A Tenderer may be rejected if the recommended annual contract value for their company on CreditSafe is below the proposed annual value of the contract. The annual value of the contract is calculated by dividing the estimated total value by the initial period. Where a framework is tendered, the annual value would also be divided by the number of Service Providers expected to be appointed.
If a bidder fails this test, and only publishes abridged accounts, Southern Water may allow the bidder to proceed. This would be on the basis of providing turnover data that satisfies the annual contract value accounting for less than a half of their annual turnover; and do not have an adverse risk score on CreditSafe. Alternatively, a Parent Company Guarantee or bank Guarantee may be accepted, however it would need to fulfil the above.
- Legal form for consortia
- Consortium proposed legal structure if the group of economic operators intends to form a named single legal entity prior to signing a contract, if awarded. If you do not propose to form a single legal entity, please explain the legal structure. Southern Water may require the consortium to assume a specific legal form if awarded the contract, to the extent that it is necessary for the satisfactory performance of the contract.
- Shortlisting
- Tenderers’ response to the PQQ will be scored in the order as outlined in the sourcing portal, with those sections marked as Pass/Fail where the Tenderer will either meet or fail to meet the minimum criteria. All prospective Tenderers are required to pass each question within the SWS PQQ response forms. A full response to Qualification Envelope is required, except where indicated. Failure to respond fully to any required question in this section or not being able to meet the minimum requirement will result in the submission being non-compliant and being excluded from the process, except where the SWS Commercial Head determines that a genuine error has been made, and a correction may then be permitted.
- Price carries 60 of 130 points: a 10% discount moves about 6 points. Quality carries 70 of 130: the paper moves it further than the discount.
- “Studies and Investigations Town, Country and DCO Planning” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · 2028
- First published
- 20 Dec 2022, 15:08 GMT
- Last source update
- 25 Nov 2024, 13:34 GMT
- Authority reference
prj_3398- FTS notice number
2024/S 000-038004- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0392f6Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As stated in the procurement documents
Publisher note: The contract value of £9.1m detailed in Section II.1.5) of the Contract Notice is for the entire duration of the Framework (5 years initial + 2x1 years optional extensions). The contract value for the initial term of 5 years is £6.5m. Submission of expression of interest and procurement specific information: This procurement exercise will be conducted on the Jaggaer One e-procurement portal at: https://southernwater.bravosolution.co.uk/ Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement specific information through the portal as follows: i) Candidates should register on the Jaggaer One e-procurement portal at: https://southernwater.bravosolution.co.uk/ ii) Once registered, candidates must express their interest as follows: a) login to the portal; b) select ‘View current opportunities and notices’; c) access the listing related to this framework d) click on Express Interestbutton; iii) Once you have expressed interest, please complete the PQQ. You must then publish your reply using the publish button; iv) For any support in submitting your expression of interest please contact the eTendering help desk at. 0800 368 4850 or help@bravosolution.co.uk Link to the opportunity: https://southernwater.bravosolution.co.uk/esop/guest/go/opportunity/detail?opportunityId=55461 Closing date of the PQQ: 16:00 04 September 2023
How it was run
Official notice- Appointment period ends
- 4 Sept 2023, 16:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
28 Mar 2023 → 25 Nov 2024 · 4 dates- Next notice expected28 Mar 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown4 Sept 2023, 16:00 BST
- Invitations to tender expected9 Oct 2023, 00:00 BST
- Notice published25 Nov 2024, 13:34 GMT
Notice history
5 events · 3 releases on Find a Tender · since 26 Jul 2023- Published value updated to £9,100,00026 Jul 2023, 21:51 BSTwas £8,000,000
- Status changed to active26 Jul 2023, 21:51 BST
- Procurement method changed26 Jul 2023, 21:51 BST
- Deadline published: 4 Sept 2023, 16:00 BST26 Jul 2023, 21:51 BST
- Status changed to complete25 Nov 2024, 13:34 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £2,616,666, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Stantec - Studies and Investigations Town, Country and DCO Planning
- Signed
- 1 Sept 2024
- Value
- £2,166,666
- Status
- active
WSP - Studies and Investigations Town, Country and DCO Planning
- Signed
- 1 Sept 2024
- Value
- ceiling above
- Status
- active
Mott -
- Signed
- 1 Sept 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 13bids · 13 electronic · 13 from abroad | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Southern WaterReview body
- Southern Water ServicesReview body
Framework contractors & participating bidders
3 commercial parties on the notice- MOTT MACDONALD LIMITEDFramework contractor
- STANTEC UK LIMITEDFramework contractor
- WSP UK LIMITEDFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria