Find a TenderAwarded

Published 11 Jan 2021, 15:32 GMT

Official UK procurement notice

Suffolk Street Lighting LED Upgrade

Official notice

Authority: Suffolk County Council (Local council)

GoodsOpen procedure

Sectors: Transport Equipment & Vehicles (34) Delivery: East of England (UKH)

Published estimate£9,000,000≈ £5.1m / year

Submissions closed 11 Feb 2021awarded 2 Jul 2021

Awarded to Bouygues E&S Solutions Limited

Contract term 1 yr 9 moends 31 Dec 2022 · extension options published · starts 1 Apr 2021

What is being bought

Published requirement description

The Street Lighting LED Upgrade (Equipment Replacement) contract will primarily consist of the replacement of 42,731 existing lanterns with LED lanterns such that the Service comprises the following ‘works’:

Survey;
Design;
Supply;
Removal / installation;
Updating inventory;
Verification.

CPV: Installation of road lighting equipment · Light-emitting diodes · Road lights · Street lamps · Street-lighting equipment

The lotProcurement structure

single lot · no lot value published

Lot #1The Street Lighting LED Upgrade (Equipment Replacement) contract will primarily…Awarded 1 yr 9 mo

The Street Lighting LED Upgrade (Equipment Replacement) contract will primarily consist of the replacement of 42,731 existing lanterns with LED lanterns. Additional information: The Council appointed Design for Lighting to assist in the production of the technical documents that support the Tender, this included Volume 3, Volume 4, Volume 5 and Volume 6 which have been provided to all bidders. Their involvement did not include writing the terms and conditions, the evaluation criteria and weightings and they shall not be involved in the evaluation of tenders

Contract period: 1 Apr 2021 – 31 Dec 2022 (1 yr 9 mo)

Delivery: East of England · Suffolk

Extensions: Each tenderer must submit a Tender for the Mandatory Bid as set out below. This must contain all pricing information and quality statements.Any reference to any documents from recognised formal bodies such as the British Standards Institution, International Organisation for Standardization, Illuminating Engineering Society standard, Institution of Lighting Professionals are considered as correct at the date of issue of this Invitation to Tender. If any referenced documents are superseded during the Tender Period, adherence to the revised documents is expected, in order for any submission to be regarded as a compliant Mandatory Bid, rather than solely taken into account in any Variant Bids.In addition to this, tenderers may also submit Variant Bids for one or all of the options set out below. Variant Bids must contain all the same information in the same order and in the same numbered format as the Mandatory Bid. For each bid submitted, clarification on how the tenderer would deliver the potential additional scope of similar equipment replacement work for the third parties prior to the 31st March 2023 is required.Please note: A Variant Bid will only be considered once the Council has determined that the tenderer has submitted a compliant Mandatory Bid.Mandatory Bid Equipment replacement works to be carried out over a maximum period of 2 yearsOptional:Variant Bid 1 Equipment replacement to be carried out over a period less than that of the Mandatory Bid. Programme to be proposed by the tenderer.Optional:Variant Bid 2 Alternative capital cost of lanterns but offering reduced energy consumptionAny variant bids which are received will be evaluated against the same award criteria as set for standard compliant bids.Variant bids: allowed

31712341 Light-emitting diodes 34928500 Street-lighting equipment 34928530 Street lamps 34993000 Road lights 45316110 Installation of road lighting equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 11 Jan 2021, 15:32 GMT
Last source update: 29 Mar 2022, 13:38 BST
Award evaluation window: 11 Feb 2021 – …
Authority reference: 2021/S 000-015167
FTS notice number: 2022/S 000-008406
Classification (CPV): Installation of road lighting equipmentLight-emitting diodesRoad lightsStreet lampsStreet-lighting equipment
Delivery area: East of England (UKH)
Official registry OCID: ocds-h6vhtk-02894d Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: Selection criteria as stated in the procurement documents

Review and risk notes

Review procedure: Suffolk County Council incorporates a minimum 10 calendar day standstill period from the point at which information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved: The Public Contracts Regulations 2015 as amended provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland) Any such action must be brought promptly.

Publisher note: Suffolk County Council reserves the right to procure repeat requirements of a similar nature without a further call for competition pursuant to Regulation 32 of the public contracts Regulations 2015Suffolk County Council recognises this opportunity may be attractive to infiltration by organised crime groups. Suffolk County Council reserves the right to include enhanced probity checks/requirements during the procurement and delivery stages of this project.

How it was run

Official notice

Submission deadline: 11 Feb 2021, 12:00 GMT
Submission channel: {"written"}
Accepted languages: en
Bids opened: 11 Feb 2021, 12:00 GMT

Timeline

11 Feb 2021 → 29 Mar 2022 · 5 dates

Submission deadline
11 Feb 2021, 12:00 GMT
Bids opened
11 Feb 2021, 12:00 GMT
Contract starts
1 Apr 2021, 00:00 BST
Bids must remain valid until
1 Apr 2021, 23:59 BST
Notice published
29 Mar 2022, 13:38 BST

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
2 Jul 2021, 10:30 BST

Published amendments (1 · 0 deadline changes)

When	What	Before	After	Shift
—	TextII1.4, II2.4, V2.4	II1.4 The Street Lighting LED Upgrade (Equipment Replacement) contract will primarily consist of the replacement of 42,731 existing lanterns with LED lanterns such that the Service comprises the following ‘works’:• Survey;• Design;• Supply;• Removal / installation;• Updating inventory;• Verification.II2.4 The Street Lighting LED Upgrade (Equipment Replacement) contract will primarily consist of th…	II1.4 The Street Lighting LED Upgrade (Equipment Replacement) contract will primarily consist of the replacement of 42,731 existing lanterns with LED lanterns such that the Service comprises the following ‘works’:• Survey;• Design;• Supply;• Removal / installation;• Updating inventory;• Verification and for the period until 30th September 2023 all works associated with street lighting capital work…

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £9,000,0001 contract exc. VAT

Bids received 11

Contracts signed 1latest 2 Jul 2021

Awarded to	Value	Date	Status
Bouygues E&S Solutions LimitedStreet Lighting LED Upgrade	£9,000,000 †	—	Awarded

Contracts

Street Lighting LED Upgrade · Bouygues E&S Solutions Limited
Signed
2 Jul 2021
Value
£9,000,000
Period
… – 31 Dec 2022
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
11bids · 11 electronic	0	—	—

Contracting authority & participating public bodies

Suffolk County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Endeavour House, Russell Road, IPSWICH, East of England, IP1 2BXContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Bouygues E&S Solutions LimitedAwarded supplier Welwyn Garden City, East of England

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria