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Published 23 May 2022, 08:50 BST

Official UK procurement notice

Supply and Delivery of Personal Protective Equipment (PPE) and Corporate Wear 2022-2026

Official notice

Authority: Cumbria County Council (Local council)·Consortium: 7 public authorities

Framework agreement4 lotsGoodsOpen procedureSME suitable
Sectors: Clothing, footwear, luggage articles and accessories (18) Delivery: North West (UKD1)
Framework ceiling (notional)£1,400,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 23 Jun 2022awarded 29 Jul 2022
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

A multiple supplier call-off framework is required to supply and deliver PPE and offer

ancillary support services which will be available to all six District Councils and Cumbria

County Council in Cumbria. The type of PPE is split into two Lots across each new council

area:-

  • Lot 1 – Highways, Fleet and Transport only PPE (Cumberland Council)
  • Lot 2 – Highways, Fleet and Transport only PPE (Westmorland and Furness Council)
  • Lot 3 – All other general PPE and Corporate Wear (Cumberland Council)
  • Lot 4 – All other general PPE and Corporate Wear (Westmorland and Furness Council)

Personal Protective Equipment (PPE) and Corporate Wear includes but is not limited to

items such as safety helmets, gloves, eye protection, high-visibility and weatherproof

clothing, corporate wear and safety footwear as well as respiratory protective equipment (RPE)

CPV: Clothing, footwear, luggage articles and accessories · Footwear · Garments · Occupational clothing, special workwear and accessories · Outerwear · Special clothing and accessories

How this framework works

From the published notice
Places
up to 8 suppliers · 11 bids on the busiest of 4 lots (1.4 per place) · 3 appointed

Lots and requirements (4)Procurement structure

4 lots · 2 with a published value · same evaluation weights on every lot
Lot #1Highways, Fleet and Transport only PPE (Cumberland Council)AwardedRenewalPublished value£800,000

The Lot 1 catalogue will list core and essential high performance Personal Protective

Equipment (PPE) products, as defined by the Highways, Transport & Fleet Departments.

PPE includes but is not limited to goods such as safety helmets, gloves, eye protection, high-

visibility and weatherproof clothing and safety footwear as well as respiratory protective

equipment (RPE). There will be a maximum of three suppliers awarded onto Lot 1 of the call-off framework in each area. Additional information: The multiple supplier call-off framework will be available to the six District Councils in

Cumbria. Please note that Cumbria is currently undergoing a Local Government

Reorganisation. Government has announced that Cumbria County Council and the six

district councils are to be replaced by two unitary authorities with effect from 01 April 2023.

This Agreement is for use by Cumbria County Council as identified in the contract notice and

any successor council(s) as defined in The Local Government (Structural Changes) (Transfer

of Functions, Property, Rights and Liabilities) Regulations 2008 of Cumbria County Council.

The 6 district councils are:-

  • Allerdale District Council
  • Carlisle City Council
  • Copeland Borough Council
  • Barrow Borough Council
  • Eden District Council
  • South Lakeland District Council
Delivery: North West
Extensions: The Council proposes to enter into the Framework Agreement for an initial period of 2 years with the successful Tenderers (Service Provider) with the option of two further 12 months extensions.Variant bids: not allowed
18100000 Occupational clothing, special workwear and accessories18200000 Outerwear18300000 Garments18400000 Special clothing and accessories18800000 Footwear
Lot #2Highways, Fleet and Transport only PPE (Westmorland and Furness Council)AwardedRenewalPublished value£200,000

The Lot 2 catalogue will list core and essential high performance Personal Protective

Equipment (PPE) products, as defined by the Highways, Transport & Fleet Departments.

PPE includes but is not limited to goods such as safety helmets, gloves, eye protection, high-

visibility and weatherproof clothing and safety footwear as well as respiratory protective

equipment (RPE). There will be a maximum of three suppliers awarded onto Lot 2 of the call-off framework in each area. Additional information: The multiple supplier call-off framework will be available to the six District Councils in

Cumbria. Please note that Cumbria is currently undergoing a Local Government

Reorganisation. Government has announced that Cumbria County Council and the six

district councils are to be replaced by two unitary authorities with effect from 01 April 2023.

This Agreement is for use by Cumbria County Council as identified in the contract notice and

any successor council(s) as defined in The Local Government (Structural Changes) (Transfer

of Functions, Property, Rights and Liabilities) Regulations 2008 of Cumbria County Council.

The 6 district councils are:-

  • Allerdale District Council
  • Carlisle City Council
  • Copeland Borough Council
  • Barrow Borough Council
  • Eden District Council
  • South Lakeland District Council
Delivery: North West
Extensions: The Council proposes to enter into the Framework Agreement for an initial period of 2 years with the successful Tenderers (Service Provider) with the option of two further 12 months extensions.Variant bids: not allowed
18100000 Occupational clothing, special workwear and accessories18200000 Outerwear18300000 Garments18400000 Special clothing and accessories18800000 Footwear
Lot #3All other general PPE and Corporate Wear (Cumberland Council)AwardedLot estimate not published

The Lot 3 catalogue will list standard day-to-day PPE and Corporate Wear products as

required by other departments throughout the Council. Lot 3 will be awarded to one supplier

in each area. The ‘Standard’ catalogue will be accessible to all departments and has

currently over 230 lines including but not limited to t-shirts, trousers, jackets, healthcare

tunics and safety boots. Additional information: The multiple supplier call-off framework will be available to the six District Councils in

Cumbria. Please note that Cumbria is currently undergoing a Local Government

Reorganisation. Government has announced that Cumbria County Council and the six

district councils are to be replaced by two unitary authorities with effect from 01 April 2023.

This Agreement is for use by Cumbria County Council as identified in the contract notice and

any successor council(s) as defined in The Local Government (Structural Changes) (Transfer

of Functions, Property, Rights and Liabilities) Regulations 2008 of Cumbria County Council.

The 6 district councils are:-

  • Allerdale District Council
  • Carlisle City Council
  • Copeland Borough Council
  • Barrow Borough Council
  • Eden District Council
  • South Lakeland District Council
Delivery: North West
18100000 Occupational clothing, special workwear and accessories18200000 Outerwear18300000 Garments18400000 Special clothing and accessories18800000 Footwear
Lot #4All other general PPE and Corporate Wear (Westmorland and Furness Council)AwardedLot estimate not published

The Lot 4 catalogue will list standard day-to-day PPE and Corporate Wear products as

required by other departments throughout the Council. Lot 4 will be awarded to one supplier

in each area. The ‘Standard’ catalogue will be accessible to all departments and has

currently over 230 lines including but not limited to t-shirts, trousers, jackets, healthcare

tunics and safety boots. Additional information: The multiple supplier call-off framework will be available to the six District Councils in

Cumbria. Please note that Cumbria is currently undergoing a Local Government

Reorganisation. Government has announced that Cumbria County Council and the six

district councils are to be replaced by two unitary authorities with effect from 01 April 2023.

This Agreement is for use by Cumbria County Council as identified in the contract notice and

any successor council(s) as defined in The Local Government (Structural Changes) (Transfer

of Functions, Property, Rights and Liabilities) Regulations 2008 of Cumbria County Council.

The 6 district councils are:-

  • Allerdale District Council
  • Carlisle City Council
  • Copeland Borough Council
  • Barrow Borough Council
  • Eden District Council
  • South Lakeland District Council
Delivery: North West
18100000 Occupational clothing, special workwear and accessories18200000 Outerwear18300000 Garments18400000 Special clothing and accessories18800000 Footwear

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 75%Price: 25%
Published award criteria (2)
  • Quality: 75
  • Price: 25
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
  • “Supply and Delivery of Personal Protective Equipment (PPE) and…” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 May 2022, 08:50 BST
Last source update
22 Aug 2022, 13:12 BST
Award evaluation window
23 Jun 2022 – …
Authority reference
DN613515
FTS notice number
2022/S 000-023279
Classification (CPV)
Clothing, footwear, luggage articles and accessoriesFootwearGarmentsOccupational clothing, special workwear and accessoriesOuterwearSpecial clothing and accessories
Delivery area
North West (UKD1)
Official registry OCID
ocds-h6vhtk-033c1c Find a Tender

Publisher note: Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN613515) in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity. To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register free link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you. Cumbria County Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumbria County Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the authority's supplier audits on all aspects of diversity. The contracting authority expressly reserves the right: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The contracting authority reserve the right to use any electronic portal during the life of the agreement. The value provided in section II.1.5) is only an estimate.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
23 Jun 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
23 Jun 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.the-chest.org.uk ↗

Timeline

23 Jun 2022 → 22 Aug 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    23 Jun 2022, 12:00 BST
  2. Bids opened
    23 Jun 2022, 12:00 BST
  3. Notice published
    22 Aug 2022, 13:12 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    22 Aug 2022, 13:12 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextShort description · II.1.4A multiple supplier call-off framework is required to supply and deliver PPE and offer ancillary support services which will be available to all six District Councils and Cumbria County Council in Cumbria. The type of PPE is split into two Lots across each new council area:- • Lot 1 – Highways, Fleet and Transport only PPE - A) Cumberland Council - B) Westmorland and Furness Council • Lot 2 – All …A multiple supplier call-off framework is required to supply and deliver PPE and offer ancillary support services which will be available to all six District Councils and Cumbria County Council in Cumbria. • Lot 1 - Highways, Fleet and Transport only PPE (Allerdale, Carlisle and Copeland) • Lot 2 - Highways, Fleet and Transport only PPE (Barrow, Eden and South Lakeland) • Lot 3 - All other gener…

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 115 from SMEs · busiest of 4 lots
Contracts signed 4latest 29 Jul 2022

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 - Highways, Fleet and Transport only PPE (Cumberland Council)

    Signed
    29 Jul 2022
    Value
    —
    Status
    active

  • Lot 2 – Highways, Fleet and Transport only PPE (Westmorland and Furness Council)

    Signed
    29 Jul 2022
    Value
    —
    Status
    active

  • Lot 3 – All other general PPE and Corporate Wear (Cumberland Council)

    Signed
    29 Jul 2022
    Value
    —
    Status
    active

  • All other general PPE and Corporate Wear (Westmorland and Furness Council)

    Signed
    29 Jul 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Highways, Fleet and Transport only PPE (Cumberland Council)11bids · 11 electronic5—£400,000 – £450,000
2 · Highways, Fleet and Transport only PPE (Westmorland and Furness Council)11bids · 11 electronic5—£400,000 – £450,000
3 · All other general PPE and Corporate Wear (Cumberland Council)11bids · 11 electronic5—£200,000 – £250,000
4 · All other general PPE and Corporate Wear (Westmorland and Furness Council)11bids · 11 electronic5—£200,000 – £250,000

Contracting authority & participating public bodies

7 public bodies on the notice

Cumbria County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Cumbria House, 107 - 117 Botchergate, Carlisle, North West, CA1 1RDContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

  • Allerdale Borough CouncilContracting authority Workington, North WestContact email
  • Barrow Borough CouncilContracting authority Barrow in Furness, North WestContact email
  • Carlisle City CouncilContracting authority Carlisle, North WestContact email
  • Copeland Borough CouncilContracting authority Whitehaven, North WestContact email
  • Eden District CouncilContracting authority Penrith, North WestContact email
  • South Lakeland District CouncilContracting authority Kendal, North WestContact email

Dispute resolution & review bodies

  • High Court of EnglandReview body London

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.