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Published 21 Sept 2026, 12:38 BST

Official UK procurement notice

Supply and Distribution of Milk

Official notice

Authority: Dumfries and Galloway Council (Local council)

GoodsCompetitive procedure with negotiation

Sectors: Food, beverages, tobacco and related products (15) Delivery: Scotland (UKM92)

Published estimate£759,835exc. VAT

Submissions closed 14 Oct 2026

What is being bought

Published requirement description

This opportunity is for the Supply and Distribution of Milk. The main objective of this contract is to

appoint a sole supplier for the supply and distribution of fresh milk and associated dairy products to

Council premises in Dumfries and Galloway. The supplier will be responsible for operating a direct

to-site delivery model, across Council premises, schools and early years settings. Deliveries may be

required to multiple Council Premises. The current estimated number of Council Premises is

approximately 129. This number is indicative only and may increase or decrease during the term of

the Contract.

CPV: Food, beverages, tobacco and related products · Milk · Milk and cream · Skimmed milk

The lotProcurement structure

single lot · no lot value published

Lot #1Renewal

Delivery: Scotland · Dumfries & Galloway

Extensions: 1 x 12 month extension at the Councils discretionSecond stage: 3–null candidates invited to tenderVariant bids: not allowed

15510000 Milk and cream 15511000 Milk 15511300 Skimmed milk

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 85Price: 70Environmental: 15

Published sub-criteria (8)

Supply Chain and product traceability: 20
Supplier Resilience and delivery model: 20
Fleet Capacity: 10
Service Continuity and Contingency Planning: 15
Fair work first: 10
Community Benefits: 10
price: 70
Climate and sustainability: 15

Published award criteria (8)

Supply Chain and product traceability: 20
Supplier Resilience and delivery model: 20
Fleet Capacity: 10
Service Continuity and Contingency Planning: 15
Climate and sustainability: 15
Fair work first: 10
Community Benefits: 10
Price: 70

Successive reduction: Candidates will be reduced successively across stages

What this means for your bid

Price carries 70 of 170 points: a 10% discount moves about 7 points. Quality carries 85 of 170: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Competitive procedure with negotiation
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Closed
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 21 Sept 2026, 12:38 BST
Last source update: 21 Sept 2026, 12:38 BST
Authority reference: DGCP-1036
FTS notice number: 2026/S 000-089118
Classification (CPV): Food, beverages, tobacco and related productsMilkMilk and creamSkimmed milk
Delivery area: Scotland (UKM92)
Official registry OCID: ocds-h6vhtk-07765e Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 65189. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: as per tender documents (SC Ref:843540)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Submission deadline: 14 Oct 2026, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 120 days from the deadline

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

21 Sept 2026 → 27 Oct 2026 · 3 dates

Notice published37 days ago
21 Sept 2026, 12:38 BST
Submission deadline14 days ago
14 Oct 2026, 12:00 BST
Invitations to tender expected36h ago
27 Oct 2026

Contracting authority & participating public bodies

Dumfries and Galloway Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Procurement Team, Carruthers House, Dumfries, Scotland, DG1 2HPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Dumfries Sheriff CourtReview body Dumfries

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria