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Published 9 Dec 2025, 12:05 GMT

Official UK procurement notice

Supply, Delivery, Installation & On-Site Maintenance of Digitisation Scanning Equipment

Official notice

Authority: UK Hydrographic Office (Central government)

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Laboratory, optical and precision equipments (excl. glasses) (38) Delivery: Delivery location not published
Published estimate£80,000≈ £80k / year · £96,000 inc. VAT
Submissions closed 13 Jan 2026
Contract term 1 yrends 19 Jan 2027 · starts 19 Jan 2026

What is being bought

Published requirement description

Supply, Delivery, Installation & On-Site Maintenance of Digitisation Scanning Equipment for the UK Hydrographic Office.

The objective of this tender is to procure brand-new digitisation equipment and accompanying software (with licence) to support the high-quality, digital capture of a wide range of archival and heritage materials of varying size, thickness and weight.

For more information about this opportunity, please visit the Delta eSourcing portal at:

www.delta-esourcing.com/tenders/UK-UK-Taunto… ↗

To respond to this opportunity, please click here:

www.delta-esourcing.com/respond/2C6437XUQ6 ↗

CPV: Scanners

The lotProcurement structure

single lot · value published
Lot #1 1 yrSMEVCSEPublished value£80,000
Contract period: 19 Jan 2026 – 19 Jan 2027 (1 yr)Value: £80,000 exc. VAT · £96,000 inc. VAT
Eligibility: SME eligibleVCSE eligible
38520000 Scanners

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 85%Social value: 15%
Published award criteria (2)
  • Price
  • Social Value
What this means for your bid
  • Price carries 85 of 100 points: a 10% discount moves about 8.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 Dec 2025, 12:05 GMT
Last source update
9 Dec 2025, 12:05 GMT
FTS notice number
2025/S 000-081012
Latest notice
Tender notice (UK4)
Classification (CPV)
Scanners
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05f1ac Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission not allowed
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
13 Jan 2026, 11:00 GMT
Clarification deadline
17 Dec 2025, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

9 Dec 2025 → 19 Jan 2026 · 4 dates
  1. Tender notice published323 days ago
    9 Dec 2025, 12:05 GMT
  2. Clarification questions by315 days ago
    17 Dec 2025, 17:00 GMT
  3. Submission deadline288 days ago
    13 Jan 2026, 11:00 GMT
  4. Contract starts283 days ago
    19 Jan 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    9 Dec 2025, 12:05 GMT
    UK4

Contracting authority & participating public bodies

UK Hydrographic Office

Contracting authorityPublic authority - central government GB-PPON: PZZG-9616-WGXT Admiralty Way, Taunton, South West, TA1 2DNContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender