Official UK procurement notice
Supply, Installation, Removal, Storage and Maintenance of Festive Lighting Decorations
Authority: Fife Council (Local council)
What is being bought
Published requirement descriptionThere is also a significant Supplies element to this requirement.
Fife Council is seeking a contractor to supply, install, remove, store and maintain festive lighting decorations for some communities in Fife.
Communities currently likely to use the framework: Inverkeithing, Rosyth, Kirkcaldy, Dunfermline & Dalgety Bay. Communities in Fife may join or withdraw from the framework during it's lifetime.
- Recurrence: Estimated timing for further notices to be published: There may be a continued requirement for seasonal lighting decorations. If so it is anticipated the contract opportunity will be advertised approximately 6 months prior to the end of the framework.
CPV: Christmas tree lights · Commissioning of public lighting installations · Lighting equipment and electric lamps · Maintenance services of public-lighting installations and traffic lights · Storage and warehousing services
How this framework works
From the published notice- Places
- up to 1 suppliers
- Electronic auction
- yes
The lotProcurement structure
single lot · value publishedLot #1Depending on the particular requirements of each Community, Fife Council is seeking a…CancelledRenewalPublished value£306,732
Depending on the particular requirements of each Community, Fife Council is seeking a Contractor that shall, be responsible for all aspects the timely supply, installation, testing, maintenance, removal and storage of all the festive lights and decorations in the applicable Fife community including:
- Safe storage of existing lighting decorations and associated equipment where owned by Fife Council;
- The electrical testing of all lighting decorations prior to erection where owned by Fife Council;
- Supply of lighting decorations as required to be leased;
- Timely erection and removal of all lighting decorations (to include pole mounted, transverse decorations, tree light installation and any other styles of decoration required) and supply of appropriate fixings;
- Provision of support to and presence at Festive Lights Switch On events;
- Weekly inspections during the period whereby the decorations are erected;
- Emergency attendance as required for Health and Safety issues & repairs;
- Repair / replacement of any decorations as required / instructed. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Economic & financial standing
4B.4 - The Current Ratio will be applied - Current Assets will be divided by Current Liabilities. Tenderers are to provide their current assets and Current liabilities in relation to their published accounts for the last two years.
4B.5.1 & 2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 10 million GBP
Public Liability = 5 million GBP
Professional Negligence Insurance = 1 million GBP
Minimum: 4B.4 - Tenderers are expected to achieve a ratio of 1 or more. Where a Tenderer does not meet this requirement further details should be provided to confirm why, and the Council may undertake additional financial checks using a tool such as Creditsafe and a qualitative judgement … - Technical & professional ability
4C1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the service as described in part II.2.4 of the OJEU Contract Notice. Examples should be from the last 3 years, and experience may date back more than 3 years.
4C.6 - Bidders /subcontractors should be members of the Highway Electrical Registration Scheme (HERS) or equivalent.
4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
4C.11 Bidders must confirm that they will provide descriptions and photographs of the products to be supplied.
4C.12 Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the relevant EN and IP standards. If this cannot be provided, bidders will be required to explain why, and to confirm details of other means of proof that can be provided (issuing authority, address, reference of documentation).
4D.1 The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
4D.2 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.
For detail of acceptable equivalents see the relevant standardised statements v1.9 document on the Scott…
Minimum: 4C1.2 - Examples and experience should cover all the aspects of the requirement stated at part II.2.4. If bidders are unable to provide examples covering all aspects stated at part II.2.4 they should provide reasons as to why and demonstrate how they would propose to meet aspects…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply, Installation, Removal, Storage and Maintenance of Festive…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Estimated timing for further notices to be published:
There may be a continued requirement for seasonal lighting decorations. If so it is anticipated the contract opportunity will be advertised approximately 6 months prior to the end of the framework.
- First published
- 11 Aug 2023, 14:15 BST
- Last source update
- 10 Nov 2023, 12:52 GMT
- Award evaluation window
- 28 Aug 2023 – …
- Authority reference
CW0108- FTS notice number
2023/S 000-033307- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03ef20Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The tenderer must comply with the Professional Lighting Guide 06: Guidance on the installation and maintenance of seasonal decorations and lighting column attachments
- Review procedure
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the
courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts
(Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of
Session
Publisher note: (SC Ref:750070)
How it was run
Official notice- Appointment period ends
- 28 Aug 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 28 Aug 2023, 12:00 BST
Timeline
28 Aug 2023 → 10 Nov 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown28 Aug 2023, 12:00 BST
- Bids opened28 Aug 2023, 12:00 BST
- Notice published10 Nov 2023, 12:52 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to cancelled10 Nov 2023, 12:52 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastContracting authority & participating public bodies
Dispute resolution & review bodies
- Kirkcaldy Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.