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Published 21 Sept 2026, 16:42 BST

Official UK procurement notice

Supply & Maintenance of College Minibuses

Official notice

Authority: East Durham College (Education)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Transport Equipment & Vehicles (34) Delivery: UK
Published estimate£250,000≈ £50k / year · £300,000 inc. VAT
Submissions closed 17 Oct 2026
Contract term 5 yrsends 16 Nov 2031 · starts 16 Nov 2026

What is being bought

Published requirement description

East Durham College invites tenders from suitably qualified and experienced vehicle leasing providers for the supply of five new wheelchair accessible minibuses under a fully maintained operating lease arrangement.

Tenderers are invited to submit proposals for a 5-year lease inclusive of a fully maintained package.

The college intends to award the contract to the supplier submitting the Most Advantageous Tender, considering both quality and price.

Contract Scope

The successful supplier shall provide:

  • Five (5) new minibuses.
  • Delivery to the College.
  • Fully maintained lease agreement.
  • Ongoing servicing and maintenance support.
  • Breakdown and recovery services.
  • MOT testing and statutory inspections.
  • Fleet management support throughout the contract term.

The contract shall be fully inclusive except where exclusions are expressly identified within the tender response.

CPV: Minibuses

The lotProcurement structure

single lot · value published
Lot #1 5 yrsSMEVCSEPublished value£250,000
Contract period: 16 Nov 2026 – 16 Nov 2031 (5 yrs)Value: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
34114400 Minibuses

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (6)
  • Vehicle Specification & Suitability: 10%
  • Contract Delivery Capacity & Relevant Experience: 10%
  • Delivery Programme & Implementation: 10%
  • Maintenance & Support Package: 10%
  • Whole Life Cost: 50%
  • Social Value: 10%
Published award criteria (6)
  • Vehicle Specification & Suitability
  • Whole Life Cost
  • Contract Delivery Capacity & Relevant Experience
  • Delivery Programme & Implementation
  • Maintenance & Support Package
  • Social Value
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
21 Sept 2026, 16:42 BST
Last source update
21 Sept 2026, 16:42 BST
Award evaluation window
Submission end – 16 Nov 2026
Authority reference
CA18483
FTS notice number
2026/S 000-089335
Latest notice
Tender notice (UK4)
Classification (CPV)
Minibuses
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0776d4 Find a Tender

How it was run

Official notice
Run through: MultiQuote · Who buys & how to bid on MultiQuote
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Submission deadline
17 Oct 2026, 12:00 BST
Clarification deadline
16 Oct 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

To access this opportunity, log in to suppliers.multiquote.com ↗ and view the opportunity. If you are not registered with MultiQuote, please visit suppliers.multiquote.com ↗, complete the registration form on the log in page and quote the title and reference of the notice in your registration.

Timeline

21 Sept 2026 → 16 Nov 2026 · 5 dates
  1. Tender notice published37 days ago
    21 Sept 2026, 16:42 BST
  2. Clarification questions by12 days ago
    16 Oct 2026, 12:00 BST
  3. Submission deadline11 days ago
    17 Oct 2026, 12:00 BST
  4. Today
    28 Oct 2026
  5. Contract startsin 18 days
    16 Nov 2026
  6. Award decision expected byin 19 days
    16 Nov 2026, 23:59 GMT

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    21 Sept 2026, 16:42 BST
    UK4

Contracting authority & participating public bodies

East Durham College

Contracting authorityPublic undertaking GB-PPON: PXPM-1872-RCYW Willerby Grove, Peterlee, North East, SR8 2RNContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender