Find a TenderAwarded

Published 4 Feb 2022, 16:45 GMT

Official UK procurement notice

Supply of Annual Canvass Forms

Official notice

Authority: Caerphilly County Borough Council (Local council)

GoodsOpen procedureSME suitable

Sectors: Printed matter and related products (22) Delivery: Wales (UKL16)

Published estimate£250,000≈ £83k / year56.1% above published estimate

Submissions closed 8 Mar 2022awarded 24 Jun 2022

Awarded to Latcham Direct Ltd

Contract term 3 yrsends 30 Apr 2025 · extension options published · starts 1 May 2022

What is being bought

Published requirement description

The Contract award notice is to inform the market of a contract award for a previously advised opportunity for the Supply of Annual Canvass Forms for the annual canvassing registration project.

Please note that this is a contract Award and not a call for competition.

CPV: Bespoke printed matter · Business forms · Electoral forms · Forms · Miscellaneous printed matter · Postal orders · Printed matter and related products

The lotProcurement structure

single lot · no lot value published

Lot #1Caerphilly County Borough Council has awarded a contract to Latcham Direct Ltd…AwardedRenewal 3 yrs

Caerphilly County Borough Council has awarded a contract to Latcham Direct Ltd following a compliant tendering process

Contract Period 01 July 2022 to the 30 June 2025 with an option to extend for up to a further period of twenty-four (24) months

Contract period: 1 May 2022 – 30 Apr 2025 (3 yrs)

Delivery: Wales · Within the boundaries of Caerphilly CBC

Extensions: The contract period shall be for an initial period of three years, with the option to extend for a further period of up to 24 months. It is envisaged that the contract will begin on 1 May 2022.Variant bids: not allowed

22452000 Postal orders 22458000 Bespoke printed matter 22820000 Forms 22821000 Electoral forms 22822000 Business forms 22900000 Miscellaneous printed matter

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price: 90%Social value: 10%

Published sub-criteria (2)

Total Cost (Excl VAT): 90%
Social Value: 10%

Published award criteria (2)

Social Value: 10
Total Cost (Excl VAT): 90

What this means for your bid

Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 4 Feb 2022, 16:45 GMT
Last source update: 5 Oct 2022, 09:10 BST
Award evaluation window: 8 Mar 2022 – …
Authority reference: CCBC/PS2153/22/CT
FTS notice number: 2022/S 000-027928
Classification (CPV): Bespoke printed matterBusiness formsElectoral formsFormsMiscellaneous printed matterPostal ordersPrinted matter and related products
Delivery area: Wales (UKL16)
Official registry OCID: ocds-h6vhtk-03138a Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Please note that this is an award notice for a previously advertised tender opportunity. (WA Ref:122053)

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN, CY

Access & registration note: Free · short registration with manual review; public opportunity list

Tender documents are also served through a separate tool: https://supplierlive.proactisp2p.com/Account/Login ↗

Submission deadline: 8 Mar 2022, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en, cy
Bid validity: 180 days from the deadline
Bids opened: 8 Mar 2022, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Timeline

8 Mar 2022 → 5 Oct 2022 · 4 dates

Submission deadline
8 Mar 2022, 12:00 GMT
Bids opened
8 Mar 2022, 12:00 GMT
Contract starts
1 May 2022, 00:00 BST
Notice published
5 Oct 2022, 09:10 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
5 Oct 2022, 09:10 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £390,2921 contract exc. VAT

Bids received 54 from SMEs

Contracts signed 1latest 24 Jun 2022

Awarded to	Value	Date	Status
Latcham Direct LtdSME	£390,292 †	—	Awarded

Contracts

Contract 027928-2022-CCBC/PS2153/22/CT-1 · Latcham Direct LtdSME
Signed
24 Jun 2022
Value
£390,292
Period
… – 30 Apr 2025
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5bids · 5 electronic · 5 from abroad	4	—	—

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Penallta House, Tredomen Park, Ystrad Mynach, Hengoed, Wales, CF82 7PGContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Latcham Direct LtdAwarded supplier 1, Western Drive, Hengrove, Bristol, UK, BS140AFContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria