Find a TenderClosedTender notice

Published 26 Aug 2026, 19:49 BST

Official UK procurement notice

SUPPLY OF SELF SERVICE DEVICES (ATMS, MFDS, KIOSKS AND OTHER SELF SERVICE DEVICES)

Authority: Post Office Limited (Public body)

GoodsCompetitive flexible procedureAbove threshold

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Security, fire-fighting, police and defence equipment (35)Financial and insurance services (66) Delivery: UK

Published estimate£6,000,000≈ £1.2m / year · £7,200,000 inc. VAT

Submissions closed 25 Sept 2026

Contract term 5 yrsends 1 Dec 2031 · extension options published · starts 2 Dec 2026

What is being bought

Published requirement description

A) Background

This is the second of two tenders being issued by Post Office for the SUPPLY of Self Service Devices (ATMs & Multi Function Deposit (MFDs) hardware and other associated Self Service Devices e.g., Kiosks)
The first tender for the Managed Services of the Self Service Devices - (ATMs & MFDs) has been issued and is now CLOSED (OCID reference - ocds-h6vhtk-051278).
Post Office has issued a Pre-Market engagement Notice and has engaged with interested parties.

B) THIS TENDER OPPORTUNITY

Supply of Self Service Devices (ATM & MFD hardware and other associated Self Service Devices e.g., Kiosks)

To supply new ATMs for the Post Office network and for Banking Hubs (cash dispense notes only) of up to 500 units. This is not guaranteed growth.
To supply new MFDs for the Post Office network and for Banking Hubs (cash and may require coin) of up to 800 units. This is not guaranteed growth.
Self Service Devices may be acquired through outright purchase and/or alternative commercial models, including leasing arrangements, during the contract Term.

The supply of ATM cash dispensing hardware - including internal free-standing devices (both front and rear servicing) and through the wall models.
The supply of MFD hardware for notes and coins including internal free-standing devices (both front and rear servicing) and through the wall models.
Where devices are capable of multi-function services these may include cash recycling.

Not divided into lots: Post Office is issuing two separate tenders for the Self Service Devices: - i) ISSUED JUNE 2026 ocds-h6vhtk-051278 & DEADLINE NOW PAST for the Managed Services of the Self Service Devices and ii) THIS INVITATION AUGUST 2026 for Hardware Supply of the Self Service Devices
The authority expects to re-tender this requirement around 1 Dec 2030, 23:59 GMT.
How the procedure runs: 1. Under this Competitive Flexible Procedure Post Office may undertake any of the following: - a. limit the number of participating Bidders, generally or in respect of particular tendering rounds or other selection processes; b. provide for the refinement of award criteria in accordance with section 24 (Refining award criteria); c. not permit the participation of Bidders that did not submit a tender in the first round of tendering or that were excluded following an earlier round. 2. Subject to Bidders satisfying any conditions of participation Post Office in accordance with the award criteria and assessment methodology set out this Initial Invitation to Tender (IIT) a. may award the contract following Initial Tenders to the Bidder that submits the most advantageous tender and will not proceed to further stages; or b. may down select and reduce the number to a shortlist of Bidders who then progress to the next dialogue stage 3. If down selected and Stage 4 (dialogue) is entered, the dialogue sessions will be undertaken with selected Bidders. 4. Once dialogue is concluded Post Office will invite Final Tenders (Stage 5). 5. Once Stage 5 evaluation has been concluded, POL will provide an assessment summary containing all of the information required to all Bidders that submitted Final Tenders to inform them whether they have been successful in being awarded the contract. 6. Stage 6 - Award of Contract, once the assessment summaries have been provided POL will also publish a contract award notice to commence the mandatory standstill period. Once the standstill period is concluded, Stage 6 will end with POL entering into the contract with the preferred Bidder(s) and publication of a contract details notice.
No preliminary market engagement: A Preliminary Market Notice (PME) was published to cover both this tender and the tender for Managed Services as there is commonality between Suppliers. The PME was published on 15 July 2025, OCID reference: ocds-h6vhtk-051278.

CPV: Automatic cash dispensers · Coin-counting machines · Coin-handling machines · Coin-sorting machines · Coin-wrapping machines · Deposit services · Detector for forged money · Financial leasing services

The lotProcurement structure

single lot · value published

Lot #1 5 yrsPublished value£6,000,000

Contract period: 2 Dec 2026 – 1 Dec 2031 (5 yrs)Value: £6,000,000 exc. VAT · £7,200,000 inc. VAT

Delivery: UK

Extensions: The right to additional purchases while the contract is valid.

30123200 Automatic cash dispensers 30123600 Coin-handling machines 30123610 Coin-sorting machines 30123620 Coin-counting machines 30123630 Coin-wrapping machines 35121200 Detector for forged money

Pre-qualification & selection criteria (PQQ)1

Technical & professional ability
Post Office has Minimum Requirements which are set out in Appendix 9 of the procurement documentation.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 30%Price: 60%Social value: 10%

Published sub-criteria (3)

Equipment Supply - Method Statements: 30%
Pricing: 60%
Social Value - Method Statement: 10%

Published award criteria (3)

Pricing: Pricing Evaluation
Equipment Supply - Method Statements: Quality questions in respect of the supply of the Self Service Devices
Social Value - Method Statement: Quality questions in respect of Social Value

Conditions of participation1

Technical & professional ability
Post Office has Minimum Requirements which are set out in Appendix 9 of the procurement documentation.

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Closed
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 1 Dec 2030
First published: 26 Aug 2026, 19:49 BST
Last source update: 26 Aug 2026, 19:49 BST
Award evaluation window: Submission end – 1 Nov 2026
Authority reference: AA1541
FTS notice number: 2026/S 000-081542
Latest notice: Tender notice (UK4)
Classification (CPV): Automatic cash dispensersCoin-counting machinesCoin-handling machinesCoin-sorting machinesCoin-wrapping machinesDeposit servicesDetector for forged moneyFinancial leasing services
Delivery area: UK
Official registry OCID: ocds-h6vhtk-06ed0f Find a Tender

How it runs

Under this Competitive Flexible Procedure Post Office may undertake any of the following: -

a. limit the number of participating Bidders, generally or in respect of particular tendering rounds or other selection processes;

b. provide for the refinement of award criteria in accordance with section 24 (Refining award criteria);

c. not permit the participation of Bidders that did not submit a tender in the first round of tendering or that were excluded following an earlier round.

Subject to Bidders satisfying any conditions of participation Post Office in accordance with the award criteria and assessment methodology set out this Initial Invitation to Tender (IIT)

a. may award the contract following Initial Tenders to the Bidder that submits the most advantageous tender and will not proceed to further stages; or

b. may down select and reduce the number to a shortlist of Bidders who then progress to the next dialogue stage

If down selected and Stage 4 (dialogue) is entered, the dialogue sessions will be undertaken with selected Bidders.
Once dialogue is concluded Post Office will invite Final Tenders (Stage 5).
Once Stage 5 evaluation has been concluded, POL will provide an assessment summary containing all of the information required to all Bidders that submitted Final Tenders to inform them whether they have been successful in being awarded the contract.
Stage 6 - Award of Contract, once the assessment summaries have been provided POL will also publish a contract award notice to commence the mandatory standstill period. Once the standstill period is concluded, Stage 6 will end with POL entering into the contract with the preferred Bidder(s) and publication of a contract details notice.

Review and risk notes

Risks

POL has identified the following risks (in respect of both procurements, the occurrence of which could jeopardise the satisfactory performance of the awarded contracts, but because of their nature, cannot be addressed in the contracts as awarded, and so may require a substantial amendment to the contracts under paragraph 5 of Schedule 8 (materialisation of a known risk) to the Procurement Act 2023:

policy decisions made by HM Government, any regulator, or any other public body, whether or not in response to findings by an Inquiry, that require modification to the awarded contracts to implement;
the enactment or coming into force of legislation relating to the Post Office that requires modification to the awarded contracts to implement;
where both contracts are awarded to separate suppliers, the failure of one supplier to perform its obligations under awarded contract where that failure affects the ability of the supplier under the other awarded contract to perform its obligations;
where the deployment of the Managed Services Supplier solution is delayed, disrupted or otherwise does not proceed according to plan due to complexities arising;
where either supplier of each contract is unable to perform their obligations under their respective awarded contract due to complexities arising from existing systems;
in respect of either contract, that the procurement for the contract for the other is abandoned or significantly delayed;
for both contracts - fuel prices

In respect of the Supply contract only:

there is a delay to the appointment of the Managed Services supplier;
there is a delay in the design and build of the solution, or any part of it, provided under the Managed Services supplier.

How it was run

Official notice

Run through: portal not identified

Electronic submission allowedLanguage: EN

Submission deadline: 25 Sept 2026, 10:00 BST
Clarification deadline: 11 Sept 2026, 10:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

postoffice.wax-live.com/S2C/SignIn.aspx ↗

The POL e-Sourcing portal contains all the relevant tender information. Please register to this portal, found below the user name, password and login fields. Click on "Register Here" in grey, which takes you to the "Register Account" screen and complete the mandatory fields, then click on the blue Register button at the bottom of the screen to submit your details. You should receive an e-mail so that you can create your own password to log in to this event. Should you have any difficulty in accessing or logging onto the platform please contact procurement@postoffice.co.uk.

Once you have successfully logged in, you select 'Open Opportunities' and then click on the 'view details' button for the event titled "AA1541 - Supply of Self Service Devices (ATMs & Multi-Function Deposit (MFDs) hardware and other associated Self Service Devices e.g., Kiosks)"

All queries/clarifications in relation to the tender should ONLY be raised via the 'Communications Tab' within the tender event

Timeline

26 Aug 2026 → 2 Dec 2026 · 5 dates

Tender notice published63 days ago
26 Aug 2026, 19:49 BST
Clarification questions by47 days ago
11 Sept 2026, 10:00 BST
Submission deadline33 days ago
25 Sept 2026, 10:00 BST
Today
29 Oct 2026
Award decision expected byin 3 days
1 Nov 2026, 23:59 GMT
Contract startsin 33 days
2 Dec 2026

Notice history

1 event · 1 release on Find a Tender

Tender notice published
26 Aug 2026, 19:49 BST
UK4

Contracting authority & participating public bodies

Post Office Limited

Contracting authorityPublic undertaking GB-COH: 02154540 · GB-PPON: PRNP-5883-YMLG 100 Wood Street, London, London, EC2V 7ERContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsThe POL e-Sourcing portal contains all the relevant tender information. Please register to this portal, found below the user name, password and login fields. Click on "Register Here" in grey, which takes you to the "Register Account" screen and complete the mandatory fields, th…

Notices published for this procedure

Tender notice tenderTender noticeUK4Tender notice on Find a Tender26 Aug 2026, 19:49 BST