Survey, Maintenance & Repair of Air Conditioning Units

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)

ServicesAward procedure without prior publication of a call for competitionSME suitable

Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: UK

Awarded value£300,000published contract · exc. VAT

Awarded 5 Mar 2021no call for competition

Awarded to Cool-Therm (UK) Limited2 awards

What is being bought

Published requirement description

NHS Wales Shared Service Partnership Procurement department on behalf of Cardiff and Vale University Health Board wish to inform the market of their intention to award a contract for the Survey, Maintenance and Repair of Air Conditioning Units.

CPV: Repair and maintenance services · Ventilation and air-conditioning installation work

The lotProcurement structure

single lot · no lot value published

Lot #1The NHS Wales Shared Services Procurement department on behalf of the Cardiff and Vale…

The NHS Wales Shared Services Procurement department on behalf of the Cardiff and Vale University Health Board wish to inform the market they wish to award a contract for the Provision of Survey, Maintenance & Repair to Air Conditioning Units.

Delivery: UK · ukl22

45331200 Ventilation and air-conditioning installation work

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 10 Mar 2021, 14:32 GMT
Last source update: 30 Apr 2021, 14:24 BST
Authority reference: CAV-STA (20-21) 207
FTS notice number: 2021/S 000-009430
Classification (CPV): Repair and maintenance servicesVentilation and air-conditioning installation work
Delivery area: UK
Official registry OCID: ocds-h6vhtk-029a5b Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The NHS Wales Shared Services Procurement department on behalf of the Cardiff and Vale University Health Board have a requirement for Survey's, maintenance and any remedial works undertaken regarding their Air Conditioning units across the Health Board.
The cleanliness and continued performance of the UHB air conditioning units is essential to the Health Board’s operational services. It is imperative that the equipment is maintained to avoid corrosion and cross-contamination within sterile environments. The monitoring and replacement of units beyond economical repair is essential in ensuring that the units are operating correctly.
Engaging with the market, it has been determined that whilst there are some third party suppliers who could potentially provide this service, they are unlikely to be able to offer the same expert knowledge, or replacement of original equipment parts at a competitive cost required for an effective support contract at this point of time, due to the urgency of this requirement.

Review and risk notes

Review procedure: Review Procedure:
Precise information on deadline(s) for review procedures:
NHS Wales Shared Services Partnership on behalf of University Hospital of Wales Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.
Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments).

Publisher note: (WA Ref:109496)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £300,0001 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 11 from SMEs

Contracts signed 2latest 5 Mar 2021

Awarded to	Value	Date	Status
Cool-Therm (UK) Limited	£300,000 †same award published again · counted once	—	Awarded
Cool-Therm (UK) Limited	£300,000 †	—	Awarded

Contracts

Contract 004842-2021-CAV-STA (20-21) 207-1 · Cool-Therm (UK) Limited
Signed
5 Mar 2021
Value
£300,000
Status
active
Contract 009430-2021-1 · Cool-Therm (UK) Limited
Signed
5 Mar 2021
Value
£300,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 0 electronic	1	—	—

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityCentral GovernmentBody governed by public lawHealth 2nd Floor Woodland House, Maes-y-Coed Road Heath, Cardiff, UK, CF14 4HHContact name, email, phone

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Cool-Therm (UK) LtdAwarded supplier Units 5, Maritime Court, Bedwas House Industrial Estate, Caerphilly, Wales, CF838HUContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.