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Published 30 Jul 2024, 16:13 BST

Official UK procurement notice

Sussex Print · UK public procurement notice

Official notice

Authority: The Police & Crime Commissioner for Sussex (Police & fire)

ServicesOpen procedure
Budget not disclosedValue not published
Submissions closed 30 Aug 2024

What is being bought

Published requirement description

Identify potential providers for the provision of Printing Services (the ‘Services’) as detailed in the ‘Service and Performance Requirements’.The intention is to award the contract to a single supplier for the provision of the services who must be located within 35 miles of the Sussex Police Headquarters.Whilst it is accepted that during exceptional high demand or complex projects there may be a need to outsource a portion of the work under this contract, it is an expectation that the Successful Supplier conducts the majority of work inhouse and is considered a printer, rather than a print management company. Any need to outsource work will need to be discussed with the Authority. Initial Term Contract will be for 2 years starting on the 6th October 2024, with an initial expiry date of 05th October 2026. There is an additional provision under this contract to extend for up to a further 24 months in 12 month increments or the full 24 months. The option to extend will rest with the

CPV: Printing services

The lotProcurement structure

single lot · no lot value published
Lot #1This is an open tender to identify potential providers for the provision of Printing…Renewal

This is an open tender to identify potential providers for the provision of Printing Services (the ‘Services’) as detailed in the ‘Service and Performance RequirementsThe intention is to award the contract to a single supplier for the provision of the services who must be located within 35 miles of the Sussex Police Headquarters.Whilst it is accepted that during exceptional high demand or complex projects there may be a need to outsource a portion of the work under this contract, it is an expectation that the Successful Supplier conducts the majority of work inhouse and is considered a printer, rather than a print management company. Any need to outsource work will need to be discussed with the Authority. The period of contract shall be for an initial term of 2 years with the option to extend for up to a further 24 months. The option to extend will rest with the Authority.

Delivery: South East · Due to the urgent and fast turnaround times required for certain items by the Authority, it is important the successful suppliers are located within 35miles of Sussex Police Headquarters BN7 2DZ
Extensions: Contract will be an initial 2 year contract, with an option to renew/extend by a further 24 months in either increments of 12 months or the full 24 months. The decision to extend the contract will rest with the Authority.Variant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical: 70%
  • Pricing: 30%
Published award criteria (2)
  • Technical: 70%
  • Pricing: 30%
Conditions of participation1
  • Suitability

    Tenderers must be located within 35 miles of Sussex Police HQ, Church Lane, Lewes, BN7 2DZThe Authority requires the Supplier to either hold Cyber Essentials or have a minimum of core membership (free of charge) with the South East Cyber Resilience Centre (SECRC). Membership can be secured by registering at the following link. Membership | The Cyber Resilience Centre for the South East (secrc.co.uk) The Authority will require evidence of this prior to final Contract Award. The Authority recommends all businesses register for this free support with regards to cyber crime. Suppliers who are unable to comply with this requirement will be rejected from this Invitation to Tender. The Authority requires that data hosting/servers to be within the EEA or UK. Suppliers who are unable to comply with this requirement will be rejected from this Invitation to Tender.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
30 Jul 2024, 16:13 BST
Last source update
30 Jul 2024, 16:13 BST
Award evaluation window
30 Aug 2024 – …
Authority reference
JPS1698
FTS notice number
2024/S 000-023817
Classification (CPV)
Printing services
Delivery area
South East (UKJ2)
Official registry OCID
ocds-h6vhtk-048606 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please see Procurement Documents

Review and risk notes
Review procedure

Please see terms and conditions included in Procurement Documents.

How it was run

Official notice
Submission deadline
30 Aug 2024, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
30 Aug 2024, 12:00 BST

Timeline

30 Jul 2024 → 30 Aug 2024 · 3 dates
  1. Notice published
    30 Jul 2024, 16:13 BST
  2. Submission deadline
    30 Aug 2024, 12:00 BST
  3. Bids opened
    30 Aug 2024, 12:00 BST

Contracting authority & participating public bodies

The Police and Crime Commissioner for Sussex

Contracting authorityPolice & fireBody governed by public lawPublic order and safety Sackville House Brooks Close, Lewes , South East, BN7 2FZContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of JusticeReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria