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Published 27 Oct 2021, 22:45 BST

Official UK procurement notice

T2185 - Supply and delivery of Workwear and PPE

Official notice

Authority: Belfast City Council (Local council)

6 lotsGoodsOpen procedureSME suitable
Sectors: Clothing, footwear, luggage articles and accessories (18) Delivery: Northern Ireland (UKN06)
Published estimate£1,500,000total for 6 lots
Submissions closed 29 Nov 2021awarded 25 Apr 2022
Awarded to Tailored Image Ltd +2 more3 awards

Re-procurement plannedT2736 Supply and delivery of Uniforms, Footwear and PPE - Pre-Market-Engagement

What is being bought6 lots · detail below

Published requirement description

Belfast City Council (“the Council”) has awarded a contract for the supply and delivery of workwear and PPE following an open tender procedure.

CPV: Footwear · Occupational clothing, special workwear and accessories · Special footwear · Special workwear · Work gloves

Lots and requirements (6)Procurement structure

6 lots · no lot values published · same evaluation weights on every lot
Lot #1the supply and delivery of branded uniforms and workwear;Awarded

This Contract is for the supply and delivery of a range of workwear and PPE. This Lot 1 is for the supply and delivery of branded uniforms and workwear.

Delivery: Northern Ireland · Belfast
Extensions: The Contract shall be effective from the date of award of Contract for an initial period of 3 years. The Council reserves the right to extend/renew the Contract up to a further 2 years (1 year + 1 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional items to reflect the changing company requirements or changes to applicable legislation (e.g. H&S, environmental or COVID) . This may include variants of the items listed in Schedule 3 – Pricing Schedules; Additional requirements for specific individual employee requirements e.g. face fit testing, prescription safety glasses, medically prescribed PPE or workwear etc.; Option for the recycling of Council garments to voluntary, charity or social enterprise sector including the donation of redundant stock. Large scale Goods rebranding exercises or other projects by the Council where large bulk purchases are required may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated. The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the product at the catalogue price less the discount level applied to similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
18100000 Occupational clothing, special workwear and accessories
Lot #2the supply and delivery of footwear and glovesAwarded

This Contract is for the supply and delivery of a range of workwear and PPE. This Lot 2 is for the supply and delivery of footwear and gloves

Delivery: Northern Ireland · Belfast
Extensions: The Contract shall be effective from the date of award of Contract for an initial period of 3 years. The Council reserves the right to extend/renew the Contract up to a further 2 years (1 year + 1 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional items to reflect the changing company requirements or changes to applicable legislation (e.g. H&S, environmental or COVID) . This may include variants of the items listed in Schedule 3 – Pricing Schedules; Additional requirements for specific individual employee requirements e.g. face fit testing, prescription safety glasses, medically prescribed PPE or workwear etc.; Option for the recycling of Council garments to voluntary, charity or social enterprise sector including the donation of redundant stock. Large scale Goods rebranding exercises or other projects by the Council where large bulk purchases are required may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated. The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the product at the catalogue price less the discount level applied to similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
18100000 Occupational clothing, special workwear and accessories18141000 Work gloves18800000 Footwear
Lot #3the supply and delivery of PPE.Awarded

This Contract is for the supply and delivery of a range of workwear and PPE. This Lot 3 is the supply and delivery of PPE.

Delivery: Northern Ireland · Belfast
Extensions: The Contract shall be effective from the date of award of Contract for an initial period of 3 years. The Council reserves the right to extend/renew the Contract up to a further 2 years (1 year + 1 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional items to reflect the changing company requirements or changes to applicable legislation (e.g. H&S, environmental or COVID) . This may include variants of the items listed in Schedule 3 – Pricing Schedules; Additional requirements for specific individual employee requirements e.g. face fit testing, prescription safety glasses, medically prescribed PPE or workwear etc.; Option for the recycling of Council garments to voluntary, charity or social enterprise sector including the donation of redundant stock. Large scale Goods rebranding exercises or other projects by the Council where large bulk purchases are required may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated. The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the product at the catalogue price less the discount level applied to similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
18100000 Occupational clothing, special workwear and accessories
Lot #4The Council wishes to appoint a Contractor to supply and deliver branded uniforms and…Renewal

The Council wishes to appoint a Contractor to supply and deliver branded uniforms and workwear.

Delivery: Northern Ireland
Extensions: The contract shall be for a period of three years with the option to renew on an annual basis for a further two years.Variant bids: not allowed
18100000 Occupational clothing, special workwear and accessories
Lot #5The Council wishes to appoint a Contractor to supply and deliver footwear and glovesRenewal
Delivery: Northern Ireland
Extensions: The contract shall be for the period of three years with the option to renew annually for a further 2 years, at the discretion of the Council.Variant bids: not allowed
18832000 Special footwear
Lot #6The Council wishes to appoint a Contractor to supply and deliver PPERenewal
Delivery: Northern Ireland
Extensions: This contract shall be for the period of 3 years with the option to renew annually for a further 2 years, at the discretion of the Council.Variant bids: not allowed
18130000 Special workwear

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 40%Price: 60%
Published sub-criteria (3)
  • Achieving the Contract Objectives: 20%
  • Contract and Performance Management: 20%
  • price: 60%
Published award criteria (3)
  • Achieving the Contract Objectives: 20%
  • Contract and Performance Management: 20%
  • Price: 60%
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 Oct 2021, 22:45 BST
Last source update
18 Aug 2022, 16:03 BST
Award evaluation window
29 Nov 2021 – …
Authority reference
T2185
FTS notice number
2022/S 000-023013
Classification (CPV)
FootwearOccupational clothing, special workwear and accessoriesSpecial footwearSpecial workwearWork gloves
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-02f0ce Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
29 Nov 2021, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
29 Nov 2021, 12:01 GMT
Detailed submission instructions & authority contactsFrom official release

e-sourcingni.bravosolution.co.uk ↗

Timeline

29 Nov 2021 → 18 Aug 2022 · 3 dates
  1. Submission deadline
    29 Nov 2021, 12:00 GMT
  2. Bids opened
    29 Nov 2021, 12:01 GMT
  3. Notice published
    18 Aug 2022, 16:03 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    18 Aug 2022, 16:03 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £1,400,0003 contracts exc. VAT
Bids received 2919 from SMEs
Contracts signed 3latest 25 Apr 2022
Awarded toValueDateStatus
Lot 1 · the supply and delivery of branded uniforms and workwear;1 award
Tailored Image LtdSME£650,000 †—Awarded
Lot 2 · the supply and delivery of footwear and gloves1 award
Arco LimitedLot 2 - supply and delivery of footwear and gloves£600,000 †—Awarded
Lot 3 · the supply and delivery of PPE.1 award
Antrim Supplies (Workwear) LtdSMELot 3 - sSupply and delivery of PPE£150,000 †—Awarded

Contracts

  • Lot 1 – the supply and delivery of branded uniforms and workwear · Tailored Image LtdSME

    Signed
    25 Apr 2022
    Value
    £650,000
    Status
    active

  • Lot 2 - supply and delivery of footwear and gloves · Arco Limited

    Signed
    25 Apr 2022
    Value
    £600,000
    Status
    active

  • Lot 3 - sSupply and delivery of PPE · Antrim Supplies (Workwear) LtdSME

    Signed
    25 Apr 2022
    Value
    £150,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · the supply and delivery of branded uniforms and workwear;9bids · 9 electronic7——
2 · the supply and delivery of footwear and gloves10bids · 10 electronic6——
3 · the supply and delivery of PPE.10bids · 10 electronic6——

Contracting authority & participating public bodies

Belfast City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 9 - 21 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact email Published organisation website ↗

Dispute resolution & review bodies

  • Department of JusticeReview contact point Belfast
  • Royal Courts of JusticeReview body Belfast

Bidders & participating suppliers

3 commercial parties on the notice
  • Antrim Supplies (Workwear) LtdAwarded supplierNI17894 24 Mallusk Road, Newtownabbey, Northern Ireland, BT36 4PP
  • Arco LimitedAwarded supplier133804 PO Box 21 Waverley Street, Hull, Yorkshire & Humber, HU1 2SJ
  • Tailored Image LtdAwarded supplierNI34580 8A The Linen Green, Dungannon, Northern Ireland, BT71 7HB

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria