Find a TenderAwardedContract award notice

Published 28 Jan 2026, 14:44 GMT

Official UK procurement notice

T26-024BUS Event Management Support Tender - Restricted List

Authority: Derry City and Strabane District Council (Local council)

2 lotsServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Architecture & Engineering (71)Business Services & Consultancy (79)Recreational, cultural and sporting services (92) Delivery: Northern Ireland (UKN0A)

Published estimate£75,000total for 2 lots · £75,000 inc. VAT

Submissions closed 27 Feb 2026awarded 2 Apr 2026

Awarded to Aiken Communications Limited +7 more2 awards

Contract term 3 yrsends 30 Mar 2029 · starts 1 Apr 2026

What is being bought2 lots · detail below

Published requirement description

Derry City and Strabane District Council invite Expressions of Interest from suitably qualified and competent organisations to be included on a Restricted List for the provision of Event Planning, Management, Delivery and Health and Safety Support Services. The appointed suppliers will support the Council’s Festival and Events Team in the safe, effective and legally compliant planning and delivery of Council-led events taking place between April 2026 and March 2029. Organisations successfully appointed to the Restricted List will be invited to tender on a call off, event-by-event basis for the provision of services under Lot 1, Lot 2, or both, as and when required, in accordance with Council requirements. Your submission must be submitted via etendersNI, via this CFT. No other method of submissions will be accepted. Please refer to the CfT

CPV: Cultural event organisation services · Event services · Health and safety services · Sports-event organisation services · Sports-event promotion services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£75,000 together) · same conditions of participation on every lot

Lot #1Event Management and DeliveryAwarded 3 yrsSMEPublished value£60,000

The successful supplier(s) under Lot 1 will provide event planning, production and operational delivery services, which may include:

Event planning, scheduling and coordination
Production management
Site and/or zone management
Stage management
Artist liaison
Programme support
Crew provision
General event management and operational support

Contract period: 1 Apr 2026 – 30 Mar 2029 (3 yrs)Value: £60,000 exc. VAT · £60,000 inc. VAT

Delivery: Northern IrelandEligibility: SME eligible

71317200 Health and safety services 79952000 Event services 79952100 Cultural event organisation services 92621000 Sports-event promotion services 92622000 Sports-event organisation services

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Please refer to the CfT documents for further detail

Lot #2Event Health and Safety Support (Purple Guide–Aligned)Awarded 3 yrsSMEPublished value£15,000

The successful supplier(s) under Lot 2 will provide independent and competent Health and Safety support services, which may include:

Development and review of event-specific risk assessments and method statements, proportionate to event scale and risk
Contribution to Event Management Plans (EMP), including safety, welfare and operational elements
On-site Health and Safety monitoring, inspections and compliance checks during build, live event and de-rig phases
Liaison with Council officers and relevant stakeholders on Health and Safety matters
Support with incident management, near-miss reporting and post-event debriefs
Advice on crowd safety, welfare provision, contractor management and safe systems of work

Contract period: 1 Apr 2026 – 30 Mar 2029 (3 yrs)Value: £15,000 exc. VAT · £15,000 inc. VAT

Delivery: Northern IrelandEligibility: SME eligible

71317200 Health and safety services 79952000 Event services 79952100 Cultural event organisation services 92621000 Sports-event promotion services 92622000 Sports-event organisation services

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Please refer to the CfT documents for further detail

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

Conditions of participation · identical on every lot1

Condition of participation
Please refer to the CfT documents for further detail

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 28 Jan 2026, 14:44 GMT
Last source update: 13 Apr 2026, 16:15 BST
Authority reference: T26-024BUS Event Management Support Tender - Restricted List
FTS notice number: 2026/S 000-007657
Latest notice: Contract award notice (UK6)
Classification (CPV): Cultural event organisation servicesEvent servicesHealth and safety servicesSports-event organisation servicesSports-event promotion services
Delivery area: Northern Ireland (UKN0A)
Official registry OCID: ocds-h6vhtk-061109 Find a Tender

How it was run

Official notice

Submission deadline: 27 Feb 2026, 12:00 GMT
Clarification deadline: 13 Feb 2026, 12:00 GMT
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

www.etendersni.gov.uk ↗

Timeline

28 Jan 2026 → 13 Apr 2026 · 5 dates

Tender notice published272 days ago
28 Jan 2026, 14:44 GMT
Clarification questions by256 days ago
13 Feb 2026, 12:00 GMT
Submission deadline242 days ago
27 Feb 2026, 12:00 GMT
Contract starts210 days ago
1 Apr 2026, 00:00 BST
Latest notice published197 days ago
13 Apr 2026, 16:15 BST

Notice history

3 events · 1 release on Find a Tender · since 28 Jan 2026

Tender notice published
28 Jan 2026, 14:44 GMT
UK4
Contract award notice published
13 Apr 2026, 16:15 BST
UK6
Contract signature expected
13 Apr 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value (inc. VAT) £22 awards inc. VAT; no net value published

Bids received 1818 from SMEs

Awarded to	Value	Date	Status
Lot 1 · Event Management and Delivery1 award
Aiken Communications LimitedSME, BNL Productions LTD, MK TRAFFIC MANAGEMENT SOLUTIONS LTDSME, MRK EVENTS LIMITEDSME, Music Capital LimitedSME, REDWOOD EVENT SOLUTIONS LIMITEDSME +2 morejoint award14 Apr 2026 – 31 Mar 2029	£1 inc. VAT	2 Apr 2026	Awarded
Lot 2 · Event Health and Safety Support (Purple Guide–Aligned)1 award
Aiken Communications LimitedSME, BNL Productions LTD, MK TRAFFIC MANAGEMENT SOLUTIONS LTDSME, MRK EVENTS LIMITEDSME, Music Capital LimitedSME, REDWOOD EVENT SOLUTIONS LIMITEDSME +2 morejoint award14 Apr 2026 – 31 Mar 2029	£1 inc. VAT	2 Apr 2026	Awarded

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Event Management and Delivery	9final-stage tenders	9	0	—
2 · Event Health and Safety Support (Purple Guide–Aligned)	9final-stage tenders	9	0	—

Contracting authority & participating public bodies

Derry City and Strabane District Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PGJQ-8275-HLMG 98 Strand Road, Derry, Northern Ireland, BT48 7NNContact email, phone

Bidders & participating suppliers

8 commercial parties on the notice

Aiken Communications LimitedAwarded supplier 418 Lisburn Road, BELFAST, Northern Ireland, BT9 6GNContact email
BNL PRODUCTIONS LTDAwarded supplier 21 HIGH STREET, CRAIGAVON, Northern Ireland, BT66 8AHContact email
MK TRAFFIC MANAGEMENT SOLUTIONS LTDAwarded supplier 500 CARNHILL, Derry, Northern Ireland, BT48 8BXContact email
MRK EVENTS LIMITEDAwarded supplier 7 Cloncool, Donegal, IE, F93 K2H9, IEContact email
Music Capital LimitedAwarded supplier The Old School House Palace Street, Derry, Northern Ireland, BT48 6PSContact email
REDWOOD EVENT SOLUTIONS LIMITEDAwarded supplier Cambridge House 16 High Street, SAFFRON WALDEN, East of England, CB10 1AXContact email
THEEVENTSPROS.COM LTDAwarded supplier 17A SEAHILL ROAD, HOLYWOOD, Northern Ireland, BT18 0DAContact email
URBAN AFFAIRS LTDAwarded supplier 3 Clonallon Square, BELFAST, Northern Ireland, BT4 2JGContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender13 Apr 2026, 16:15 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender13 Apr 2026, 16:15 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender28 Jan 2026, 14:44 GMT