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Published 17 Dec 2025, 15:59 GMT

Official UK procurement notice

T2684 - Energy Management Services

Official notice

Authority: Belfast City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Architecture & Engineering (71) Delivery: Northern Ireland (UKN06)
Published estimate£250,000≈ £125k / year · £300,000 inc. VAT
Submissions closed 16 Jan 2026
Contract term 2 yrsends 31 Mar 2028 · up to 31 Mar 2030 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

This invitation to tender 'ITT' has been issued by the Council in connection with a competitive tendering procedure being conducted in accordance with the Act.

The Council invites Tenders from suitably qualified and experienced economic operators ‘Bidders’ for the provision of energy management services.

The ITT document set out the information which is required by the Council to assess the suitability of Bidders' legal and financial capacity and technical ability ‘Conditions of Participation’ to meet the ITT requirement. In addition to this, quality, social value, and pricing proposals ‘Award Criteria’ will also be assessed before any contract award is made.

  • The authority expects to re-tender this requirement around 1 Dec 2029, 23:59 GMT.
  • No preliminary market engagement: Considered not required. Market small and requirement well understood / defined.

CPV: Energy-management services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£250,000
Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 31 Mar 2030 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible
Extensions: The Council reserves the right to amend the Specification or re-negotiate the Contract Price during the Contract Period to cater for innovation or developments in the Service requirement e.g: • Sustainability Project Support – advice, guidance and support on renewable/ green energy sourcing and associated strategies including related infrastructure projects e.g. LEV, Solar PV etc.; • Innovative energy purchasing strategies in line with market developments or changes in legislation; • Supporting the Council’s energy category team/ working group with advice, guidance and support to realise efficiency savings/ projects across the Council’s assets i.e. surveys and associated improvements to realise efficiencies • Provision/ development of an online platform which would provide the Council with: access to a document warehouse, summaries of key data using dashboards (i.e. costs, usage, invoices, savings), track budgets, customise data and reports with export function, multiple secure access to Council employees. When any optional services are required the Council would seek a quotation from the Contractor to agree a scope of the project and agree a price using the appropriate day rates in the Pricing Schedule. Any proposed changes are subject to Council approval and in accordance with relevant procurement law i.e. the Procurement Act. · The Council reserves the right to extend/renew the Contract up to a further 2 years. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
71314200 Energy-management services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Compliance with the Modern Slavery Act

    Insurances

  • Technical & professional ability

    Company Experience

    Quality Management Systems

    HR policies and procedures

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 30%Social value: 15%
Published sub-criteria (7)
  • Budget Management and Invoice Validation: 15%
  • Trading and Risk Management: 10%
  • Energy Sourcing/Tendering: 10%
  • Contract and Performance Management: 10%
  • Optional Services: 10%
  • Cost/ Price: 30%
  • Social Value: 15%
Published award criteria (7)
  • Budget Management and Invoice Validation
  • Trading and Risk Management
  • Energy Sourcing/Tendering
  • Contract and Performance Management
  • Optional Services
  • Social Value
  • Cost/ Price: Cost/Price
Conditions of participation2
  • Economic & financial standing

    Compliance with the Modern Slavery Act

    Insurances

  • Technical & professional ability

    Company Experience

    Quality Management Systems

    HR policies and procedures

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Dec 2029
First published
17 Dec 2025, 15:59 GMT
Last source update
19 Jun 2026, 10:05 BST
Award evaluation window
Submission end – 9 Feb 2026
Authority reference
T2684
FTS notice number
2025/S 000-083998
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Energy-management services
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-05f833 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
16 Jan 2026, 12:00 GMT
Clarification deadline
9 Jan 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

e-sourcingni.ukp.app.jaggaer.com/web/login.shtml ↗

Timeline

17 Dec 2025 → 19 Jun 2026 · 6 dates
  1. Tender notice published314 days ago
    17 Dec 2025, 15:59 GMT
  2. Clarification questions by291 days ago
    9 Jan 2026, 12:00 GMT
  3. Submission deadline284 days ago
    16 Jan 2026, 12:00 GMT
  4. Award decision expected by259 days ago
    9 Feb 2026, 23:59 GMT
  5. Contract starts209 days ago
    1 Apr 2026, 00:00 BST
  6. Latest notice published130 days ago
    19 Jun 2026, 10:05 BST

Notice history

3 events · 2 releases on Find a Tender · since 17 Dec 2025
  1. Tender notice published
    17 Dec 2025, 15:59 GMT
    UK4
  2. Procurement termination notice published
    19 Jun 2026, 10:05 BST
    UK12
  3. Status changed to complete
    19 Jun 2026, 10:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—5 Mar 2026CancelledBids received not considered affordable.

Contracting authority & participating public bodies

Belfast City Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PQXY-5321-CGZM 9-21 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender