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Published 2 Jun 2025, 15:49 BST

Official UK procurement notice

Tate Galleries - St Ives - Palais de Danse Refurbishment

Official notice

Authority: Tate (Central government)·On behalf of: WARD WILLIAMS ASSOCIATES LLP

WorksBelow threshold - open competitionBelow thresholdReserved: K02000001SME suitable
Published estimate£2,900,000≈ £2.7m / year · £3,480,000 inc. VAT
Submissions closed 4 Jul 2025
Contract term 1 yr 1 moends 1 Dec 2026 · up to 31 Dec 2026 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

The Palais de Danse project is a sensitive refurbishment and extension of a Grade II listed building in St Ives, commissioned by Tate. It will become Tate's third site in the St Ives town, complementing the existing Tate St Ives and the Barbara Hepworth Museum and Sculpture Garden.

Once a vibrant social venue, the Palais de Danse was later acquired by Barbara Hepworth. Located just across the street from Trewyn Studio-Hepworth's primary workshop and now Hepworth museum-the former dance hall provided the larger space needed to create her monumental sculptures. Notably, it played a key role in the development of Single Form, one of her most significant public commissions.

The Palais de Danse is being transformed to support public engagement, informal programming, and to celebrate Barbara Hepworth's legacy-complementing her nearby museum and garden. The design introduces level access throughout, a new welcoming entrance, a lift and stair for improved circulation, and flexible spaces including refurbished dance and small halls. New artist studios, visitor facilities, and staff areas support creative uses while preserving the building's historic character.

The project includes a change of use from a sculptor's studio to a gallery/museum with ancillary shop, sculpture studio, artist residency accommodation, and community use. External alterations include the creation of a new main entrance area, relevant highway works, a new attic extension to the Small Hall, a new roof to the Dancehall, demolition of the existing garage and erection of a new two-storey yard building, a roof terrace, green roof, installation of new windows and doors, air source heat pumps, associated plant equipment, and other associated works.

The contract will be let as a traditional contract, with tenderers acting as the Principal Contractor. The project will require careful planning and complex site logistics to ensure close coordination with the local area, community, and the historic fabric of the building itself. It demands a contractor with extensive experience in heritage preservation-one who is proactive, collaborative, and sensitive to the exceptional standards of quality and care required for the successful delivery of the scheme.

Please refer to planning submission PA24/06437 via Cornwall Councils planning portal.

CPV: Construction work

The lotProcurement structure

single lot · value published
Lot #1Renewal 1 yr 1 moSMEPublished value£2,900,000
Contract period: 1 Nov 2025 – 1 Dec 2026 (1 yr 1 mo) · up to 31 Dec 2026 with extensionsValue: £2,900,000 exc. VAT · £3,480,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: To allow for any variation in scope of works during the RIBA stages. · While the forecasted programme is for construction to take 56 weeks, extensions are possible in the event that this slips for any reason.
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Prompt Payment of Suppliers

    Bidders should provide confirmation that they have systems in place to ensure that organisations in your supply chain are paid on time, including that you have procedures for resolving disputed invoices promptly and effectively and details about your payment performance, including the percentage of invoices paid within 60 days

    Provision of accounts

    Bidders should submit the latest 2 years audited accounts as an appropriately referenced appendix.

    Turnover Test

    These accounts should show an average turnover of at least £5,000,000 over the past 2 years accounts.

    Liquidity Test (Acid Test)

    (Current Assets - Stock) / Current Liabilities

    From the latest 2 years accounts, the average result of the Test should be 1.0 or greater e.g. Y1 - 1.3, Y2 - 1.6 equals an average of 1.45.

    Insurance

    For insurance cover, the requirement is £5m for public liability, £5m employers' liability (compulsory insurance) and £5m professional indemnity insurance. Bidders that do not currently hold these levels of insurance will need to do so prior to award, at no extra cost to Tate.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Selection Criteria stage which seeks to confirm that the supplier does not meet any of the grounds for exclusion (mandatory or discretionary). If tenderers pass this stage successfully, responses to 4 Quality questions will be assessed, on a scale of 0-5 marks. The questions are on the following topics; - Relevant Experience - Resourcing - Local Supply Chain Engagement - Social Value Following the conclusion of the Evaluation phase, a shortlist will be compiled which will comprise of those Bidders with the highest Total Score. Tate intends to shortlist between 4 and 6 Bidders, but ultimately the number of shortlisted participants will be at Tate's discretion, based on the number of suitable Bidders.

Conditions of participation1
  • Condition of participation

    Prompt Payment of Suppliers

    Bidders should provide confirmation that they have systems in place to ensure that organisations in your supply chain are paid on time, including that you have procedures for resolving disputed invoices promptly and effectively and details about your payment performance, including the percentage of invoices paid within 60 days

    Provision of accounts

    Bidders should submit the latest 2 years audited accounts as an appropriately referenced appendix.

    Turnover Test

    These accounts should show an average turnover of at least £5,000,000 over the past 2 years accounts.

    Liquidity Test (Acid Test)

    (Current Assets - Stock) / Current Liabilities

    From the latest 2 years accounts, the average result of the Test should be 1.0 or greater e.g. Y1 - 1.3, Y2 - 1.6 equals an average of 1.45.

    Insurance

    For insurance cover, the requirement is £5m for public liability, £5m employers' liability (compulsory insurance) and £5m professional indemnity insurance. Bidders that do not currently hold these levels of insurance will need to do so prior to award, at no extra cost to Tate.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
2 Jun 2025, 15:49 BST
Last source update
2 Jun 2025, 15:49 BST
FTS notice number
2025/S 000-029248
Latest notice
Tender notice (UK4)
Classification (CPV)
Construction work
Delivery area
South West (UKK3)
Official registry OCID
ocds-h6vhtk-052ae9 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
4 Jul 2025, 12:00 BST
Clarification deadline
27 Jun 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

The documents may be downloaded from the MarketDojo website, and tenders submitted electronically via the same website.

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Timeline

2 Jun 2025 → 1 Nov 2025 · 4 dates
  1. Tender notice published
    2 Jun 2025, 15:49 BST
  2. Clarification questions by
    27 Jun 2025, 17:00 BST
  3. Submission deadline
    4 Jul 2025, 12:00 BST
  4. Contract starts361 days ago
    1 Nov 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    2 Jun 2025, 15:49 BST
    UK4

Contracting authority & participating public bodies

2 public bodies on the notice

Tate

Contracting authorityPublic authority - central government GB-PPON: PVXL-7942-GJXJ Tate, Millbank, London, London, SW1P 4RGContact email

Other public bodies

  • WARD WILLIAMS ASSOCIATES LLPProcuring entityProject ManagersGB-COH: OC401502GB-PPON: PZHW-6682-BGCZ Truro, South WestContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender