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Published 15 Dec 2023, 11:00 GMT

Official UK procurement notice

TD1842 - The Provision of Cleaning Services for Derby City Council Connect Derby Buildings

Official notice

Authority: Derby City Council (Local council)

ServicesOpen procedure
Sectors: Cleaning & Environmental Services (90) Delivery: East Midlands (UKF11)
Published estimate£325,000≈ £108k / year
Submissions closed 22 Jan 2024
Contract term 3 yrsends 31 Mar 2027 · extension options published · starts 1 Apr 2024

What is being bought

Published requirement description

Derby City Council (the Council) is undertaking this procurement to establish a contract for the provision of cleaning services for Derby City Councils Connect Derby buildings.

Connect Derby currently operates a facility management service in 6 Council owned buildings. The buildings operate as business hubs for private sector companies. There are 5 buildings in Derby city centre and one outside of the city centre:

  1. Friar Gate Studios, Ford Street, Derby, DE1 1EE
  2. Sadler Bridge Studios, Bold Lane, Derby, DE1 3NR
  3. Kings Chambers, Queen Street, Derby, DE1 3DS
  4. Riverside Chambers, Full Street, Derby, DE1 3AF
  5. Shot Tower, The Morledge, Derby, DE1 2AW
  6. Marble Hall, 80 Nightingale Road, Osmaston, Derby, DE24 8BF

The initial contract period is three years; the contract is estimated to commence 01/04/2024 and expire 31/03/2027.

There will be an option to extend the contract for two years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five years. The contract value (£325,000) refers to the full five years.

Please note suppliers wishing to express interest and obtain the documentation must do so by 15:00 on Monday 22nd January 2024. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.

The deadline for returns is 14:00 on Tuesday 23rd January 2024.

Documents are available at www.eastmidstenders.org ↗

Please search for TD1842 or DN695786.

Please note: we will only accept expressions of interest through the e-tendering system.

CPV: Cleaning and sanitation services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsPublished value£325,000
Contract period: 1 Apr 2024 – 31 Mar 2027 (3 yrs)
Delivery: East Midlands · Connect Derby currently operates a facility management service in 6 Council owned buildings. The buildings operate as business hubs for private sector companies. There are 5 buildings in Derby city centre and one outside of the city centre: 1. Friar Gate Studios, Ford Street, Derby, DE1 1EE 2. Sadler Bridge Studios, Bold Lane, Derby, DE1 3NR 3. Kings Chambers, Queen Street, Derby, DE1 3DS 4. Riverside Chambers, Full Street, Derby, DE1 3AF 5. Shot Tower, The Morledge, Derby, DE1 2AW 6. Marble Hall, 80 Nightingale Road, Osmaston, Derby, DE24 8BF
Extensions: The initial contract period is three years; the contract is estimated to commence 01/04/2024 and expire 31/03/2027. There will be an option to extend the contract for two years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five years. The contract value (£325,000) refers to the full five years. · The initial contract period is three years; the contract is estimated to commence 01/04/2024 and expire 31/03/2027. There will be an option to extend the contract for two years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five years. The contract value (£325,000) refers to the full five years.Variant bids: not allowed
90900000 Cleaning and sanitation services

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
15 Dec 2023, 11:00 GMT
Last source update
15 Dec 2023, 11:00 GMT
Award evaluation window
23 Jan 2024 – …
Authority reference
TD1842 (DN695786)
FTS notice number
2023/S 000-036917
Classification (CPV)
Cleaning and sanitation services
Delivery area
East Midlands (UKF11)
Official registry OCID
ocds-h6vhtk-0425eb Find a Tender
Review and risk notes
Review procedure

Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.

Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice.

If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).

Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into].

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Submission deadline
22 Jan 2024, 15:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
23 Jan 2024, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

15 Dec 2023 → 1 Apr 2024 · 4 dates
  1. Notice published
    15 Dec 2023, 11:00 GMT
  2. Submission deadline
    22 Jan 2024, 15:00 GMT
  3. Bids opened
    23 Jan 2024, 14:00 GMT
  4. Contract starts
    1 Apr 2024, 00:00 BST

Contracting authority & participating public bodies

DERBY CITY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Council House, Corporation Street, Derby, East Midlands, DE12FSContact email, phone Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria