Official UK procurement notice
Temporary Storage & Relocation for the Bromley Historic Collections (PA23)
Authority: London Borough of Bromley (Local council)
What is being bought
Published requirement descriptionThe Council as part of the project to move the Bromley Central Library, is seeking suitably qualified Bidders to package, remove and store the various items with the current Bromley Central Library building, as well as a satellite archive store. This approach is to be undertaken in phases as set out within the Specification document, which also includes the relevant standards that Bidders are required to meet.
CPV: Library, archives, museums and other cultural services · Storage and warehousing services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£320,000
- Technical & professional ability
Bidders must confirm that they are able to meet the following standards and that you are appointed to as a Place of Deposit by the National archives, under the 1958 Public Records Act
- BS EN 16893:2018 - Conservation of Cultural Heritage
- BS 4971:2017 - Conservation and care of archive and library collections
- BS EN 16648:2015 - Conservation of cultural heritage - transport methods
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 1 Special Requirements and Standards Pass/Fail 2 Experience and Expertise 30% 3 Detailed Methodology and Programme 30% 4 Relocation and Storage Risks 20% 5 Retrieval Procedures 20%
- Price
- Technical & professional ability
Bidders must confirm that they are able to meet the following standards and that you are appointed to as a Place of Deposit by the National archives, under the 1958 Public Records Act
- BS EN 16893:2018 - Conservation of Cultural Heritage
- BS 4971:2017 - Conservation and care of archive and library collections
- BS EN 16648:2015 - Conservation of cultural heritage - transport methods
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 24 Apr 2025, 18:05 BST
- Last source update
- 25 Aug 2026, 17:22 BST
- Award evaluation window
- Submission end – 12 Jun 2025
- Authority reference
DN772607- FTS notice number
2025/S 000-016891- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050741Find a Tender
- Risks
Part of the project is dependent on Planning permission being granted for a new Archive, and for this to be constructed.
Other unforeseen risks may evolve relating the the transfer of items to storage, from storage and to the new library site, with other non-specific associated unknown risks.
How it was run
Official notice- Submission deadline
- 19 May 2025, 12:00 BST
- Clarification deadline
- 12 May 2025, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted through
Timeline
24 Apr 2025 → 25 Aug 2026 · 6 dates- Tender notice published24 Apr 2025, 18:05 BST
- Clarification questions by12 May 2025, 12:00 BST
- Submission deadline19 May 2025, 12:00 BST
- Award decision expected by12 Jun 2025, 23:59 BST
- Contract starts1 Jul 2025, 00:00 BST
- Latest notice published63 days ago25 Aug 2026, 17:22 BST
Notice history
3 events · 2 releases on Find a Tender · since 24 Apr 2025- Tender notice published24 Apr 2025, 18:05 BSTUK4
- Procurement termination notice published25 Aug 2026, 17:22 BSTUK12
- Status changed to complete25 Aug 2026, 17:22 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 21 May 2025 | CancelledThis procurement exercise was terminated and superseded by the following notice: Notice identifier: 2025/S 000-023863 Procurement identifier (OCID): ocds-h6vhtk-051aa0 (view related notices) Published 21 May 2025, 1:21pm Please note that the subsequent procurement exercise has been concluded. |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender