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Published 28 Jun 2023, 16:31 BST

Official UK procurement notice

TENDER FOR THE SUPPLY AND INSTALLATION OF AUDIO VISUAL TECHNOLOGIES AND SERVICES TO ALLOW HYBRID COUNCIL COMMITTEE MEETINGS WITHIN COUNCIL CHAMBERS

Official notice

Authority: Dundee City Council (Local council)

GoodsOpen procedure
Sectors: Radio, television, communication, telecommunication and related equipment (32) Delivery: Scotland (UKM71)
Budget not disclosedValue not published
Submissions closed 31 Jul 2023
Contract term 3 moends 30 Nov 2023 · starts 17 Aug 2023

What is being bought

Published requirement description

THE SUPPLY AND INSTALLATION OF AUDIO VISUAL TECHNOLOGIES AND SERVICES TO ALLOW HYBRID COUNCIL COMMITTEE MEETINGS WITHIN COUNCIL CHAMBERS

CPV: Audio-visual equipment

The lotProcurement structure

single lot · no lot value published
Lot #1Dundee City Council runs various committee meetings to govern Council business 3 mo

Dundee City Council runs various committee meetings to govern Council business. Prior to the Covid pandemic these meetings took place in the Councils historic chamber in City Square, Dundee. Since the Covid pandemic these meetings have taken place remotely. The Council is now seeking proposals for technology and services to allow these meetings to be run in hybrid format with some or all meeting attendees present in the City Square chamber and with some or all meeting attendees attending remotely.

Contract period: 17 Aug 2023 – 30 Nov 2023 (3 mo)
Delivery: Scotland · Dundee city
Variant bids: not allowed
32321200 Audio-visual equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 100Price: 40
Published sub-criteria (5)
  • Technical Equipment Definition to meet Council requirements: 60
  • Service and Consultancy: 30
  • Warranty: 5
  • Delivery: 5
  • price: 40
Published award criteria (5)
  • Technical Equipment Definition to meet Council requirements: 60
  • Service and Consultancy: 30
  • Warranty: 5
  • Delivery: 5
  • Price: 40
What this means for your bid
  • Price carries 40 of 140 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
28 Jun 2023, 16:31 BST
Last source update
28 Jun 2023, 16:31 BST
Award evaluation window
31 Jul 2023 – …
Authority reference
DCC/IT/87/23
FTS notice number
2023/S 000-018450
Classification (CPV)
Audio-visual equipment
Delivery area
Scotland (UKM71)
Official registry OCID
ocds-h6vhtk-03dd50 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=736979. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:736979)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
31 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
31 Jul 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

28 Jun 2023 → 30 Nov 2023 · 5 dates
  1. Notice published
    28 Jun 2023, 16:31 BST
  2. Submission deadline
    31 Jul 2023, 12:00 BST
  3. Bids opened
    31 Jul 2023, 12:00 BST
  4. Contract starts
    17 Aug 2023, 00:00 BST
  5. Bids must remain valid until
    30 Nov 2023, 23:59 GMT

Contracting authority & participating public bodies

Dundee City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Dundee House, 50 North Lindsay Street, Dundee, Scotland, DD1 1NZContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Dundee Sheriff CourtReview body DundeeContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria