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Published 31 Jan 2022, 09:14 GMT

Official UK procurement notice

TfL95293 - Framework Agreement for Cartography Services

Official notice

Authority: Transport for London (Public body)

Framework agreement3 lotsServicesOpen procedure
Framework ceiling (notional)£3,650,000total for 3 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 8 Apr 2022
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

Transport for London (TfL) is seeking Service Providers for the provision of cartography services.

The Print Customer Information Team within the Customer Information, Design and

Partnerships (CIDP) team in TfL delivers customer information for the entire TfL network, of

which mapping products make up a significant proportion of published pieces.

TfL intends to commence a procurement process for the creation of a Framework Agreement

which will feature Lots relevant to various cartography requirements. The intended Lot

structure is listed below:

Lot 1: Bus Customer Information

Lot 2: Tube and Rail Including Licensing

Lot 3: Legible London & Cycle Hire Docking Stations

Specific Lot requirements will vary but will involve the creation of new maps within existing

and new styles as well as updates/ amendments to existing maps. A full breakdown of the

scope of services required will be included within the tendering documents.

The following services are out of scope:

  • Printing of any artwork, mapping or designs.
  • Design of published items without any mapping element or where the majority of the work is

design of non-mapping elements.

Although the majority of requirements utilising the Framework Agreement will stem from TfL

business units, Crossrail, London and Partners and other Greater London Authority Functional Bodies may make use of the Agreement.

CPV: Printing and related services · Services related to printing

How this framework works

From the published notice
Places
up to 3 suppliers

Lots and requirements (3)Procurement structure

3 lots · no lot values published
Lot #1Bus Customer Information

TfL’s bus network covers all of London and its customer require many different forms of printed customer information. Typically, this takes the form of A4 or double-royal notices and posters though there are also some specialist products.

Cartographic requirements include, but are not limited to:

  • Spider maps (QR, DR and A4, print & digital)
  • Where to catch your bus panels
  • Bus station plans
  • Service change mapping
  • Bus stop closures publicity incl. mapping for major events
  • Bus consultation mapping
  • Travel option leaflets
  • Bus station welcome posters
  • Multi route TfL timetable Panels
  • Conventional “Matrix style” timetable panels
  • Ad-hoc stop-specific timetables for TfL services
Delivery: UK
Variant bids: not allowed
Lot #2Tube & Rail Including Licensing

TfL’s Tube and rail services include London Underground, London Overground, Docklands Light Rail and the Elizabeth line. Typical cartography requirements include multiple versions of network maps depending on customer requirements and map product location.

Cartographic requirements include, but are not limited to:

  • Tube maps
  • In car maps for all modes
  • Weekly engineering maps
  • As hoc tube and rail closure maps
  • Rail replacement bus linears
  • DLR and Rail Network map

This Lot also includes the provision of tube map licensing. TfL Marketing Services licenses various versions of the standard ‘Tube map’ and ‘Rail and Tube map’ products to third parties who wish to include these in their own printed or digital publications. The Service Provider will be expected to administer this licensing process on behalf of TfL Marketing Services.

Delivery: UK
Variant bids: not allowed
Lot #3Legible London & Cycle Hire Docking Stations

This Lot captures artwork content requirements primarily for Legible London street signs but also paper-based business as usual products such as Continue your Journeys (CYJ)s.

Cartographic requirements include, but are not limited to:

  • Legible London infoliths
  • Local area maps
  • Continuing Your Journey mapping
  • Ad hoc Legible London mapping
  • Cycle Hire Docking station maps
  • Explore London with Santander Cycles Guide
Delivery: UK
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “TfL95293 - Framework Agreement for Cartography Services” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
31 Jan 2022, 09:14 GMT
Last source update
28 Feb 2022, 16:34 GMT
Award evaluation window
8 Apr 2022 – …
Authority reference
DN594381
FTS notice number
2022/S 000-005462
Classification (CPV)
Printing and related servicesServices related to printing
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0310ea Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
8 Apr 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
8 Apr 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

28 Feb 2022 → 8 Apr 2022 · 4 dates
  1. Next notice expected
    28 Feb 2022
  2. Notice published
    28 Feb 2022, 16:34 GMT
  3. Admission / appointment period endsperiod end, not a bid countdown
    8 Apr 2022, 12:00 BST
  4. Bids opened
    8 Apr 2022, 12:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 28 Feb 2022
  1. Published value published: £3,650,000
    28 Feb 2022, 16:34 GMT
  2. Status changed to active
    28 Feb 2022, 16:34 GMT
  3. Procurement method changed
    28 Feb 2022, 16:34 GMT
  4. Deadline published: 8 Apr 2022, 12:00 BST
    28 Feb 2022, 16:34 GMT

Contracting authority & participating public bodies

Transport for London

Contracting authorityPublic bodyBody governed by public lawGeneral public services 14 Pier Walk, London, UK, SE10 0ESContact name, email Published organisation website ↗

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.