Find a TenderAwardedContract details notice
Published 3 May 2025, 08:59 BST

Official UK procurement notice

The Provision of Social Housing Allocations Administration Contract

Official notice

Authority: Sefton Council (Local council)

ServicesOpen procedureAbove threshold
Published estimate£1,008,000≈ £202k / year · £1,008,000 inc. VAT
Submissions closed 30 May 2025awarded 5 Jun 2025
Awarded to ONE VISION HOUSING LIMITED
Contract term 5 yrsends 29 Aug 2030 · starts 29 Aug 2025

What is being bought

Published requirement description

The Council is seeking to undertake a procurement exercise for a new service contract in connection with a Social Housing Allocations Administration service to manage the social housing register, manage the Council's social housing allocations policy and its nominations arrangements with Registered Providers of social housing.The Council has statutory duties arising under Part VI of the Housing Act 1996 and any regulations made there under relating to the requirement to have a policy for the allocation of social housing accommodation and the maintenance of its housing needs register.

Pursuant to the Deregulation and Contracting Out Act 1994 and the Local Authorities (Contracting Out of Allocations of Housing and Homelessness Functions) Order 1996 (the "Contracting Out Legislation") as amended, the Council is permitted to contract out various functions under Part VI and Part VII of the Housing Act 1996 to the extent permitted by the Contracting Out Legislation.

In addition to its legal duties there is the function to manage the Council's Nomination Rights with all Registered Providers of social housing who have housing stock in Sefton, which sit alongside these duties.

CPV: Administration services

The lotProcurement structure

single lot · value published
Lot #1Awarded 5 yrsPublished value£1,008,000
Contract period: 29 Aug 2025 – 29 Aug 2030 (5 yrs)Value: £1,008,000 exc. VAT · £1,008,000 inc. VAT

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%Social value: 10%
Published award criteria (3)
  • Price
  • Quality
  • Social Value
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
3 May 2025, 08:59 BST
Last source update
7 Jul 2025, 09:14 BST
Award evaluation window
Submission end – 12 Jul 2025
Authority reference
DN773358
FTS notice number
2025/S 000-018936
Latest notice
Contract details notice (UK7)
Classification (CPV)
Administration services
Delivery area
North West (UKD73)
Official registry OCID
ocds-h6vhtk-050cba Find a Tender
Review and risk notes
Risks

Long periods of User Acceptance Testing to the existing or new IT Provider that delivers the PPP system, as a result of a change to the existing PPP policy or new policy being introduced’

Change in Legislation

Increase/fluctuations in demand

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
30 May 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

3 May 2025 → 29 Aug 2025 · 7 dates
  1. Tender notice published
    3 May 2025, 08:59 BST
  2. Submission deadline
    30 May 2025, 12:00 BST
  3. Assessment summaries sent
    6 Jun 2025, 00:00 BST
  4. Standstill ends
    17 Jun 2025, 23:59 BST
  5. Latest notice published
    7 Jul 2025, 09:14 BST
  6. Award decision expected by
    12 Jul 2025, 00:59 BST
  7. Contract starts
    29 Aug 2025

Notice history

5 events · 3 releases on Find a Tender · since 3 May 2025
  1. Tender notice published
    3 May 2025, 08:59 BST
    UK4
  2. Contract award notice published
    6 Jun 2025, 12:31 BST
    UK6
  3. Status changed to complete
    6 Jun 2025, 12:31 BST
  4. Contract signature expected
    30 Jun 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    7 Jul 2025, 09:14 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £1,008,0001 award inc. VAT; no net value published
Bids received 1
Contracts signed 1latest 1 Jul 2025
Awarded toValueDateStatus
ONE VISION HOUSING LIMITED29 Aug 2025 – 28 Aug 2030 · up to 28 Aug 2032Extensions: If the contract is successful the Council would exercise their option to extend the contract beyond the initial term.£1,008,000 inc. VAT5 Jun 2025Awarded

Contracts

  • Contract 1 · ONE VISION HOUSING LIMITED

    Signed
    1 Jul 2025
    Value
    £1,008,000 inc. VAT
    Period
    29 Aug 2025 – 28 Aug 2030 · up to 28 Aug 2032 with extensions
    Status
    active
    Extensions
    Two optional 12-month extensions available subject to supplier performance and Council approval.
    3 agreed KPIs: Percentage of Documents Processed Within SLA · Number of New Applications · Number of Applicants recorded as housed via PPP
    • Percentage of Documents Processed Within SLA
    • Number of New Applications
    • Number of Applicants recorded as housed via PPP

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders00—

Contracting authority & participating public bodies

Sefton Metropolitan Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PTHP-5656-DLCN Bootle Town Hall, Bootle, North West, L20 7AEContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • ONE VISION HOUSING LIMITEDAwarded supplierGB-COH: RS007072GB-PPON: PGYT-2492-XXWR Unit 1 Heysham Road, Bootle, North West, L30 6URContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender