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Published 23 May 2025, 17:08 BST

Official UK procurement notice

The Provision of Supply & Distribution of Various Foods for Adult Care Homes and Day Centres,

Official notice

Authority: Westmorland and Furness Council (Local council)

Framework agreementGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: North West (UKD1)
Framework ceiling (notional)£2,000,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 22 Oct 2026
Next notice expected 1 Mar 2026
Framework period 2 yrsends 30 Nov 2028 · up to 30 Nov 2030 with extensions · starts 1 Dec 2026

What is being bought

Published requirement description

Westmorland and Furness Council is seeking to appoint a single provider framework for the provision of supply and distribution of various foods for adult care homes and day centres.

For the following four categories:

Fresh Meat

Frozen

Groceries and Provisions

Fresh Fruit and Vegetables

  • Not divided into lots: Seeking a single supplier framework for all food supply and distribution to adult care homes and day centres.

CPV: Miscellaneous food products

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Framework period
2 yrs · up to 4 yrs from 1 Dec 2026
Published description of the framework

Single Supplier Framework.

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsSMEVCSEPublished value£2,236,800
Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2030 with extensionsValue: £2,236,800 exc. VAT · £2,236,800 inc. VAT
Delivery: North WestEligibility: SME eligibleVCSE eligible
Extensions: 2 further optional 12 month extensions
15800000 Miscellaneous food products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality and Social Value: 60%
  • Price- Commercial Worksheet: 40%
Published award criteria (2)
  • Quality and Social Value
  • Price- Commercial Worksheet
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “The Provision of Supply & Distribution of Various Foods for Adult…” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 May 2025, 17:08 BST
Last source update
25 Sept 2026, 12:43 BST
Award evaluation window
Submission end – 13 Nov 2026
Authority reference
DN825916
FTS notice number
2026/S 000-090967
Latest notice
Tender notice (UK4)
Classification (CPV)
Miscellaneous food products
Delivery area
North West (UKD1)
Official registry OCID
ocds-h6vhtk-0524cd Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
22 Oct 2026, 10:00 BST
Clarification deadline
12 Oct 2026, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Further details are included in the Invitation to Tender documents. All clarifications regarding the Tender documents must be directed via the messages area of the project dashboard. Any queries regarding using The Chest: procontract.due-north.com ↗

Timeline

23 May 2025 → 1 Dec 2026 · 7 dates
  1. Planning notice published
    23 May 2025, 17:08 BST
  2. Next notice expected241 days ago
    1 Mar 2026, 23:59 GMT
  3. Tender notice published34 days ago
    25 Sept 2026, 12:43 BST
  4. Clarification questions by17 days ago
    12 Oct 2026, 14:00 BST
  5. Admission / appointment period ends7 days ago · period end, not a bid countdown
    22 Oct 2026, 10:00 BST
  6. Today
    29 Oct 2026
  7. Award decision expected byin 15 days
    13 Nov 2026, 23:59 GMT
  8. Contract startsin 32 days
    1 Dec 2026

Notice history

4 events · 2 releases on Find a Tender · since 23 May 2025
  1. Pipeline notice published
    23 May 2025, 17:08 BST
    UK1
  2. Tender notice published
    25 Sept 2026, 12:43 BST
    UK4
  3. Status changed to active
    25 Sept 2026, 12:43 BST
  4. Deadline published: 22 Oct 2026, 10:00 BST
    25 Sept 2026, 12:43 BST

Contracting authority & participating public bodies

Westmorland and Furness Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYYD-1758-YNVR South Lakeland House, Kendal, North West, LA9 4DQContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender