Find a TenderAwarded

Published 5 Apr 2023, 15:08 BST

Official UK procurement notice

The Supply of Natural Gas and Associated Services

Official notice

Authority: Suffolk County Council (Local council)

GoodsOpen procedure

Sectors: Petroleum products, fuel, electricity and other sources of energy (09) Delivery: UK

Published estimate£12,000,000≈ £6.0m / year16.7% above published estimate

Submissions closed 5 May 2023awarded 7 Sept 2023

Awarded to SEFE Energy Limited

Contract term 2 yrsends 30 Sept 2025 · extension options published · starts 1 Oct 2023

What is being bought

Published requirement description

We require a flexible risk managed natural gas contract for 2 years with the option to extend for up to a further two years, for the initial period 1.10.2023 to 30.9.2025. Operating as an aggregated portfolio of natural gas consumption for daily metered (DM), metered and non-daily metered meters (NDM) forming part of a combined portfolio. We will operate a rolling two year purchasing strategy for multiple customers, where gas will be purchased and sold on the traded wholesale energy market via OFGEM licenced suppliers. The portfolio may be split into purchasing in advance of year and purchasing within year. Natural gas is to be priced to the customers on a fixed cost basis for a fixed term period which will have been purchased in advance of delivery and may be greater than 1 year and as short as 1 month. The supplier will execute trades via a shared set strategy and customers will be aligned to a common contract start date.

Recurrence: Estimated timing for further notices to be published: The Council will consider if to re-procure the contract in October 2024. If the contract is extended the consideration will be made in October 2025 and/or October 2026 if the decision is made to not extend additional notices will likely be published at these times

CPV: Gas · Natural gas

The lotProcurement structure

single lot · no lot value published

Lot #1This procurement exercise is being carried out by Suffolk County Council and the…AwardedRenewal 2 yrs

This procurement exercise is being carried out by Suffolk County Council and the resulting contract will be in Suffolk County Council's name. Suffolk County Council has appointed Vertas Group Ltd to undertake the tender evaluation and subsequent contract management as part of their duties to Suffolk County Council. Vertas is a limited company wholly owned by Suffolk County Council. The contract portfolio has around 500 sites with an annual consumption of 79 GWh.

Contract period: 1 Oct 2023 – 30 Sept 2025 (2 yrs)

Delivery: UK · Suffolk and the East of England

Extensions: The contract may be extended for up to a further two (2) years giving a maximum end date of 30th September 2027.Variant bids: not allowed

09123000 Natural gas

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · Estimated timing for further notices to be published: The Council will consider if to re-procure the contract in October 2024. If the contract is extended the consideration will be made in October 2025 and/or October 2026 if the decision is made to not extend additional notices will likely be published at these times
First published: 5 Apr 2023, 15:08 BST
Last source update: 26 Apr 2024, 10:39 BST
Award evaluation window: 5 May 2023 – …
Authority reference: CD1283-2
FTS notice number: 2024/S 000-013553
Classification (CPV): GasNatural gas
Delivery area: UK
Official registry OCID: ocds-h6vhtk-03bcdf Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Review and risk notes

Review procedure: Suffolk County Council incorporates a minimum 10 calendar day standstill period from the point at which information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved: The Public Contracts Regulations 2015 as amended provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.

Publisher note: The contract may be extended for up to a further two (2) years giving a maximum end date of 30th September 2027.In the event that the Council only receives one tender submission or following the Assessment of the Minimum Standards and/or the Technical Quality Evaluation only one acceptable Tenderer remains the Council may proceed to award without carrying out the eAuction event, so long as the Council is content with the prices submitted initially and are fully transparent and inline with market expectations.Suffolk County Council reserves the right to procure repeat requirements of a similar nature without a further call for competition pursuant to Regulation 32 of the public contracts Regulations 2015.

How it was run

Official notice

Submission deadline: 5 May 2023, 12:00 BST
Submission channel: {"written"}
Accepted languages: en
Bids opened: 5 May 2023, 12:00 BST

Timeline

5 May 2023 → 26 Apr 2024 · 5 dates

Submission deadline
5 May 2023, 12:00 BST
Bids opened
5 May 2023, 12:00 BST
Bids must remain valid until
30 Sept 2023, 23:59 BST
Contract starts
1 Oct 2023, 00:00 BST
Notice published
26 Apr 2024, 10:39 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
26 Apr 2024, 10:39 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £14,000,0001 contract exc. VAT

Bids received 1

Contracts signed 1latest 7 Sept 2023

Awarded to	Value	Date	Status
SEFE Energy Limited	£14,000,000 †	—	Awarded

Contracts

The Supply of Natural Gas and Associated Services · SEFE Energy Limited
Signed
7 Sept 2023
Value
£14,000,000
Period
… – 30 Sept 2025
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic	0	—	—

Contracting authority & participating public bodies

Suffolk County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Endeavour House, Russell Road, IPSWICH, East of England, IP1 2BXContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body London
Royal Courts of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

SEFE Energy LtdAwarded supplier London, London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria