Official UK procurement notice
The University of Cumbria HR system
Authority: University of Cumbria (Education)
What is being bought
Published requirement descriptionThe University of Cumbria have an embedded HR/Payroll system which needs to be continued migrating onto a newer platform with significant time and financial savings
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1A HR/Payroll system is to also have functions of;Awarded
A HR/Payroll system is to also have functions of;
A workable solution to replace manual Excel timesheets for hourly-paid staff
Onboarding
Case Management
A modern reporting solution in PowerBi and the new Zellis Data Model
A workable solution to online PPDR - the Talent and Performance module
Training course administration
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 20 Aug 2024, 11:56 BST
- Last source update
- 20 Aug 2024, 11:56 BST
- Authority reference
DA24-13- FTS notice number
2024/S 000-026442- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04920bFind a Tender
- Why no open competition
Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive
- Published justification
A procurement route was identified in June 2023 via the CCS framework, desktop study was carried out and a new supplier was chosen. However when the contract was received there were inflated software costs added in, which was then not an economical action. With the software embedded trying to implement a system in under a year would not be possible as a full tendering exercise would need to be carried out. The incumbent supplier submitted costings to novate to the new package and was cheaper than the new supplier option. Attempting to migrate to any supplier was extremely high risk and likely to push beyond the July 2024 hard deadline
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Zellis UK Ltd | £366,516 † | — | Awarded |
Contracts
Contract 026442-2024-1 · Zellis UK Ltd
- Signed
- 1 Jul 2024
- Value
- £366,516
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- ZELLIS UK LTDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.