Official UK procurement notice
Thomas Keble School ~ Cleaning Tender
Authority: Thomas Keble School (Education)
What is being bought
Published requirement descriptionThe successful Supplier will be required to provide cleaning services for Thomas Keble School.
The value of the current contract is approximately £81,750 per annum.
Thomas Keble School is a mixed comprehensive school for 11–16-year-old students. We are situated in beautiful surroundings on the edge of the Cotswolds and serve families over a wide area.
The duration of the contract being offered is three years commencing on 1 January 2026 and concluding on 31 December 2028 and will be on a guaranteed performance basis offering a fixed annual subsidy to the school. There will be the option to extend the contract for a further term further term of up to two years at the discretion of the governing body.
See PSQ Document for more information.
- How the procedure runs: This procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Act 2023. Following the initial selection stage, the Contracting Authority intends to invite up to six suppliers to participate in the tender stage. Selection will be based on the criteria set out in the tender documents and will be applied in a transparent and non-discriminatory manner. Suppliers must meet the minimum conditions of participation to progress to the tender stage. See SQ Document for more information.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£408,750
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Criterion 1: 70%
- Criterion 2: 30%
Published award criteria (2)
- Criterion 1
- Criterion 2
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 17 Jul 2025, 12:05 BST
- Last source update
- 17 Mar 2026, 14:35 GMT
- Award evaluation window
- Submission end – 17 Nov 2025
- FTS notice number
2025/S 000-040886- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-056119Find a Tender
- How it runs
This procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Act 2023. Following the initial selection stage, the Contracting Authority intends to invite up to six suppliers to participate in the tender stage. Selection will be based on the criteria set out in the tender documents and will be applied in a transparent and non-discriminatory manner. Suppliers must meet the minimum conditions of participation to progress to the tender stage.
See SQ Document for more information.
How it was run
Official notice- Submission deadline
- 17 Oct 2025, 12:00 BST
- Clarification deadline
- 15 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
17 Jul 2025 → 27 Mar 2026 · 8 dates- Tender notice published17 Jul 2025, 12:05 BST
- Clarification questions by15 Aug 2025, 12:00 BST
- Submission deadline375 days ago17 Oct 2025, 12:00 BST
- Assessment summaries sent347 days ago14 Nov 2025
- Award decision expected by343 days ago17 Nov 2025, 23:59 GMT
- Contract starts299 days ago1 Jan 2026
- Latest notice published223 days ago17 Mar 2026, 14:35 GMT
- Standstill ends213 days ago27 Mar 2026, 23:59 GMT
Notice history
4 events · 2 releases on Find a Tender · since 17 Jul 2025- Tender notice published17 Jul 2025, 12:05 BSTUK4
- Contract award notice published17 Mar 2026, 14:35 GMTUK6
- Status changed to complete17 Mar 2026, 14:35 GMT
- Contract signature expected30 Mar 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Atlas FM Limited31 Mar 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: The duration of the contract being offered is three years commencing on 1 January 2026 and concluding on 31 December 2028 and will be on a guaranteed performance basis offering a fixed annual subsidy to the school. There will be the option to extend the contract for a further term further term of up to two years at the discretion of the governing body. | £408,750 inc. VAT | 14 Nov 2025standstill to 27 Mar 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Atlas FM Limited trading as Atlas EducationAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender