Official UK procurement notice
Time Management and Rostering System
Authority: Sanctuary Housing Association (Housing)
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: West Midlands (UKG)
Published estimate£3,000,000≈ £600k / year · £3,000,000 inc. VAT
Submissions closed 31 Jul 2026
Contract term 5 yrsends 1 Nov 2031 · up to 1 Nov 2036 with extensions · starts 2 Nov 2026
What is being bought
Published requirement descriptionTo provide a Time Management and Rostering System for Sanctuary Supported Living and associated services
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,000,000
48000000 Software package and information systems72000000 IT services: consulting, software development, Internet and support
Pre-qualification & selection criteria (PQQ)1
- Technical & professional ability
As set out in the tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality: 60%
- Cost 40%: 40%
Published award criteria (2)
- Cost 40%: A full pricing schedule for response has been provided as part of the tender documents
- Quality: Full descriptions of the quality evaluation elements are available within the tender documents
Conditions of participation1
- Technical & professional ability
As set out in the tender documents
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 Jul 2026, 12:17 BST
- Last source update
- 25 Sept 2026, 14:26 BST
- Award evaluation window
- Submission end – 1 Oct 2026
- FTS notice number
2026/S 000-061670- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06c11eFind a Tender
How it was run
Official notice- Submission deadline
- 31 Jul 2026, 12:00 BST
- Clarification deadline
- 15 Jul 2026, 17:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
1 Jul 2026 → 2 Nov 2026 · 6 dates- Tender notice published118 days ago1 Jul 2026, 12:17 BST
- Clarification questions by103 days ago15 Jul 2026, 17:00 BST
- Submission deadline88 days ago31 Jul 2026, 12:00 BST
- Latest notice published31 days ago25 Sept 2026, 14:26 BST
- Award decision expected by25 days ago1 Oct 2026, 23:59 BST
- Today26 Oct 2026
- Contract startsin 6 days2 Nov 2026
Notice history
3 events · 2 releases on Find a Tender · since 1 Jul 2026- Tender notice published1 Jul 2026, 12:17 BSTUK4
- Procurement termination notice published25 Sept 2026, 14:26 BSTUK12
- Status changed to complete25 Sept 2026, 14:26 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 25 Sept 2026 | CancelledFollowing completion of the evaluation process and associated clarification activities, Sanctuary has concluded that the bids received did not demonstrate a solution capable of meeting the required combination of Time Management and Rostering requirements set out in the tender. Sanctuary has therefore decided to abandon the procurement exercise and not proceed to contract award. Accordingly, no contract will be awarded under the current procurement exercise. |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender