Official UK procurement notice
Timetabling and Room Booking System
Authority: University of Brighton (Education)
What is being bought
Published requirement descriptionThe University is looking for suitably skilled and experienced suppliers to provide a replacement for CMIS and associated products to continue delivery of the University's current requirements related to timetabling, room booking, timetable delivery, and timetable data delivery to other systems and planning.
The University will also look at enhancing the current service provision where possible by examining other requirements that will improve student experience, timetabling process and associated strands. To deliver timetables to students for September 2027 the University requires the replacement system to be fully operational with all staff trained by end December 2026.
- How the procedure runs: Two stage tender with a PSQ selection stage and a tender stage
CPV: Educational software package · Software development services · Software implementation services · Software package and information systems · Software support services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Award of the contract will be based on criteria set out in the Instructions to suppliers, PSQ and ITT
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Sept 2025, 15:10 BST
- Last source update
- 29 Apr 2026, 15:49 BST
- Award evaluation window
- Submission end – 10 Feb 2026
- FTS notice number
2025/S 000-054362- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-059522Find a Tender
- How it runs
Two stage tender with a PSQ selection stage and a tender stage
How it was run
Official notice- Requests to participate (first stage)
- 7 Oct 2025, 13:00 BST
- Submission deadline
- 7 Oct 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 Sept 2025 → 11 May 2026 · 7 dates- Tender notice published5 Sept 2025, 15:10 BST
- Submission deadline384 days ago7 Oct 2025, 13:00 BST
- Award decision expected by258 days ago10 Feb 2026, 23:59 GMT
- Contract starts232 days ago9 Mar 2026
- Assessment summaries sent181 days ago29 Apr 2026, 00:00 BST
- Latest notice published180 days ago29 Apr 2026, 15:49 BST
- Standstill ends168 days ago11 May 2026, 23:59 BST
Notice history
5 events · 2 releases on Find a Tender · since 5 Sept 2025- Tender notice published5 Sept 2025, 15:10 BSTUK4
- Contract award notice published29 Apr 2026, 15:49 BSTUK6
- Status changed to complete29 Apr 2026, 15:49 BST
- Procurement method changed29 Apr 2026, 15:49 BST
- Contract signature expected29 May 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Eventmap LimitedSME1 Jun 2026 – 31 May 2031 · up to 31 May 2033Extensions: The University may at its sole discretion extend the contract for a period of 24 months or parts thereof | £322,457 inc. VAT | 29 Apr 2026standstill to 11 May 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- EventMap LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender