Find a TenderAwarded

Published 16 Jan 2024, 11:49 GMT

Official UK procurement notice

TMF 2 - Tree Management Framework 2025 - 2029

Official notice

Authority: Winchester City Council (Local council)

Framework agreementServicesRestricted procedureSME suitable

Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: UKSouth East (UKJ)

Framework ceiling (notional)£1,000,000framework ceiling, not attributable revenue · 1 value update

Submissions closed 19 Apr 2024awarded 22 Apr 2025

Next notice expected 20 Mar 2024

What is being bought

Published requirement description

Following a full tender exercise, the council is now establishing a tree maintenance framework to carry out works across the District (as defined by the map in the Invitation To Tender) as directed in line with the council’s annual tree programme. The council is responsible for c.45k trees and small woodlands across open and confined spaces (back gardens). The framework will be multisource with a 6 suppliers over a 4 year period. The estimated total spend for the duration of this framework is within the range — GBP 300 000 to GBP 1,000,000 but this is not guaranteed

CPV: Tree-maintenance services

How this framework works

From the published notice

Places: up to 6 suppliers · 9 bids received (1.5 per place) · 6 appointed (full)

The lotProcurement structure

single lot · value published

Lot #1Winchester City Council is committed to maintaining and enhancing the district of…AwardedPublished value£1,000,000

Winchester City Council is committed to maintaining and enhancing the district of Winchester’s built and natural environment. Protecting and improving the environment for residents is important. The District’s trees provide an enormous asset, making it one of the greener towns in the south. The council is responsible for c.45k trees and small woodlands that need to be managed to maximise ecological, landscape and social gain whilst being resilient to future pressures such as climate change and disease.

Additionally, the council has a duty of care to manage it’s trees in an effective and appropriate manner, to reduce the risk they pose to people and property. The vast majority of trees and woodlands are on publicly accessible land but some will be in confined areas in council tenant’s back gardens.

The council have appointed contractors to a framework for tree maintenance services throughout the year across the district, over a max 4-year period, commencing 1/01/25. This exercise replaced an existing successful framework ending 31/12/24. This framework will operate in a similar way and with contractors working closely with the council's in-house tree surveyors, who will identify and issue orders for the tree works via an industry standard cloud-based system.

Delivery: UK, South East · The Winchester City Council District

Second stage: 3–6 candidates invited to tenderVariant bids: not allowed

77211500 Tree-maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published award criteria (2)

Quality: 40
Price: 60

Conditions of participation1

Suitability
Selection criteria as stated in the procurement documents

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
“TMF 2 - Tree Management Framework 2025 - 2029” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 16 Jan 2024, 11:49 GMT
Last source update: 2 Jun 2025, 14:47 BST
Authority reference: WCC/TMF2/82576
FTS notice number: 2025/S 000-029190
Classification (CPV): Tree-maintenance services
Delivery area: UKSouth East (UKJ)
Official registry OCID: ocds-h6vhtk-042d80 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The total value of all works and contracts awarded under the framework is estimated to be around £1,000,000 GBP, over the life of the framework although no value is guaranteed. The values given against the individual contract awards above, is £1 as this is a framework and no value is guaranteed or yet known.

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free · 5–10 minutes

Appointment period ends: 19 Apr 2024, 17:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

20 Mar 2024 → 1 Jul 2025 · 5 dates

Next notice expected
20 Mar 2024
Admission / appointment period endsperiod end, not a bid countdown
19 Apr 2024, 17:00 BST
Invitations to tender expected
28 May 2024, 00:00 BST
Notice published
2 Jun 2025, 14:47 BST
Bids must remain valid until
1 Jul 2025, 23:59 BST

Notice history

5 events · 3 releases on Find a Tender · since 20 Mar 2024

Published value published: £1,000,000
20 Mar 2024, 15:18 GMT
Status changed to active
20 Mar 2024, 15:18 GMT
Procurement method changed
20 Mar 2024, 15:18 GMT
Deadline published: 19 Apr 2024, 17:00 BST
20 Mar 2024, 15:18 GMT
Status changed to complete
2 Jun 2025, 14:47 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 6admitted to the panel · see the list ↓

Bids received 99 from SMEs

Contracts signed 6latest 22 Apr 2025

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £1, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

TMF 2 - Tree Management Framework 2024 - 2028
Signed
22 Apr 2025
Value
ceiling above
Status
active
TMF 2 - Tree Management Framework 2024 - 2028
Signed
22 Apr 2025
Value
ceiling above
Status
active
TMF 2 - Tree Management Framework 2024 - 2028
Signed
22 Apr 2025
Value
ceiling above
Status
active
TMF 2 - Tree Management Framework 2024 - 2028
Signed
22 Apr 2025
Value
ceiling above
Status
active
TMF 2 - Tree Management Framework 2024 - 2028
Signed
22 Apr 2025
Value
ceiling above
Status
active
TMF 2 - Tree Management Framework 2024 - 2028
Signed
22 Apr 2025
Value
ceiling above
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
9bids · 9 electronic	9	—	—

Contracting authority & participating public bodies

Winchester City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 00609812 Winchester City Council, Colebrook Street, Winchester, South East, SO23 9LJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

London - High CourtReview body LondonContact phone
Service Lead – Legal Services Winchester City CouncilMediation bodyReview contact point WinchesterContact phone

Framework contractors & participating bidders

6 commercial parties on the notice

ALAN BRIND TREE SERVICESFramework contractorAlan Brind Tree Services Ltd unit 20 mitchell close, Fareham, South East, PO15 5SEContact email
Christopher Hoare Tree Services LtdFramework contractor750117661 The Estate Office, Summer Lane, Southampton, South East, SO45 1AZContact email
Climbers Way Tree Care LimitedFramework contractorClimbers Way Tree Care Limited Sunnyfields, Jacobs Gutter Lane, Totton, SOUTHAMPTON, South East, SO40 9FXContact email, phone
Groundlord LimitedFramework contractor09394007 The Carpenters Workshop, Litchfield, South East, RG28 7PPContact email
HRG Tree Surgeons LimitedFramework contractor244306234 The Old Bond Store, Southampton, South East, SO14 3HAContact email
MPS Facility Services Ltd t/a ShawyersFramework contractorMPS Facility Services Ltd t/a Shawyers Shawyers, Unit 1C, Deer Park Farm Industrial Estate, Knowle Lane, Horton Heath, Eastleigh, South East, SO50 7DZContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria