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Published 20 Oct 2025, 10:02 BST

Official UK procurement notice

Transport - Taxi provision across all sites

Official notice

Authority: Mid and South Essex NHS Foundation Trust (Central government)

3 lotsServicesOpen procedureAbove threshold
Sectors: Transport & Passenger Services (60) Delivery: East of England (UKH3)
Published estimate£1,000,000total for 3 lots · £1,200,000 inc. VAT
Submissions closed 18 Nov 2025
Lots 3see the lot list below
Contract term 3 yrsends 18 Jan 2029 · up to 18 Jan 2031 with extensions · starts 19 Jan 2026

What is being bought3 lots · detail below

Published requirement description

The Contract is required to provide a taxi transportation service for the conveyance of staff, patients, light goods and in certain instances heavy goods for both routine and ad hoc requirements.

The Contract will run for three (3) years with the option to extend a further two (2) twelve (12) month periods.

The Contractor will be required to make taxis available daily 24 hours during the contract period including on Sundays and Bank Holidays. When a service has been requested, the Authority expects the Contractor to respond promptly to execute the requirement.

  • The authority expects to re-tender this requirement around 20 Nov 2030, 23:59 GMT.
  • No preliminary market engagement: The authority did not undertake market engagement for this Procurement

CPV: Taxi services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£1,000,000 together) · same evaluation weights on every lot
Lot #1Mid Essex Hospital Services NHS Trust (MEHT)Renewal 3 yrsPublished value£333,333

Lot 1 – Mid Essex Hospital Services NHS Trust (MEHT)

Broomfield Hospital

Chelmsford

Essex

CM1 7ET

Contract period: 19 Jan 2026 – 18 Jan 2029 (3 yrs) · up to 18 Jan 2031 with extensionsValue: £333,333 exc. VAT · £400,000 inc. VAT
Delivery: East of England
Extensions: The Contract will run for three (3) years with the option to extend a further two (2) twelve (12) month periods.
60120000 Taxi services
Lot #2Southend University Hospital NHS Trust (SUFT)Renewal 3 yrsPublished value£333,333

Lot 2 – Southend University Hospital NHS Trust (SUFT)

Prittlewell Chase

Westcliff-on-Sea

Essex

SS0 0RY

Contract period: 19 Jan 2026 – 18 Jan 2029 (3 yrs) · up to 18 Jan 2031 with extensionsValue: £333,333 exc. VAT · £400,000 inc. VAT
Delivery: East of England
Extensions: The Contract will run for three (3) years with the option to extend a further two (2) twelve (12) month periods.
60120000 Taxi services
Lot #3Basildon and Thurrock University Hospital NHS Trust (BTUH)Renewal 3 yrsPublished value£333,334

Lot 3 – Basildon and Thurrock University Hospital NHS Trust (BTUH)

Nethermayne

Basildon

Essex

SS16 5NL

Contract period: 19 Jan 2026 – 18 Jan 2029 (3 yrs) · up to 18 Jan 2031 with extensionsValue: £333,334 exc. VAT · £400,000 inc. VAT
Delivery: East of England
Extensions: The Contract will run for three (3) years with the option to extend a further two (2) twelve (12) month periods.
60120000 Taxi services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (3)
  • Technical Envelope: 60%
  • Commercial Envelope: 30%
  • Social Value Envelope: 10%
Published award criteria (3)
  • Technical Envelope: Questionnaire 2 contains the Technical questions to which Tenderers are to provide their responses and is to be downloaded, completed and uploaded back into the E-Tendering Portal by Tenderers. Tenderer responses to the specific questions relating to the Contract Opportunity must be made in accordance with the instructions provided in the Questionnaire. Assessment of Tenderer Technical Questionnaire responses is described in Section 4 of Document 1 of the ITT Pack.
  • Social Value Envelope: Questionnaire 3 contains the Social Value questions to which Tenderers are to provide their responses and is to be downloaded, completed and uploaded back into the E-Tendering Portal by Tenderers. Responses must be made in accordance with the instructions provided in the Questionnaire. Assessment of Tenderer Social Value Questionnaire responses is described in Section 4 of Document 1 of the ITT Pack.
  • Commercial Envelope: Please download the Commercial Response template from the Documentation area, complete it and upload it as a response to this question. Questionnaire 4 contains the Commercial (pricing) Questionnaire that is to be downloaded, completed and uploaded back into the E-Tendering Portal by Tenderers. The Commercial Questionnaire is made up of two Response tabs. Response Tab 1 is not to be amended by any bidder. Where Response Tab 1 is amended this shall be a non-compliant Tender and any such Tender shall be disregarded and excluded from further assessment. Where a supplier may wish to make additions or assumptions this must be completed on Response Tab 2 only. All Tenderers are required to complete the Commercial Questionnaire in full. A Tender containing a Commercial Questionnaire that is not completed in full shall be a non-compliant Tender and any such Tender shall be disregarded and excluded from further assessment. No Tenderer is permitted to amend the format of the Commercial Questionnaire in any way. If a Tenderer amends the format of the Commercial Questionnaire (which for the avoidance of doubt includes but is not limited to any amendment, addition, or deletion other than the input of the data requested) then their Tender shall be disregarded and excluded from further assessment. If a Tenderer has any queries regarding the content, completion and / or submission of the Commercial Questionnaire, these must be submitted as clarification questions in accordance with paragraph 3.4 of this Document 1. Prices included in any Tender must not be subject to any pricing qualifications or indexation not provided for explicitly by the Contracting Authority in the Commercial Questionnaire, or in the Specification or in the Contract. In the event that any prices in a Tender are expressed as being subject to any pricing qualifications or indexation not provided for by the Contracting Authority in the Commercial Questionnaire, or in the Specification or in the Contract, the Contracting Authority will reject the Tender. Assessment of Commercial Questionnaire responses is described in Section 4 of Document 1 of the ITT Pack.
Lot distribution rule: Suppliers may bid for as many of the lots as they wish, with award criteria for each lot being the same as per the Technical, Commercial and Social Value Schedules. Primary and Secondary Suppliers a) The contract will designate a primary and secondary supplier for each of the three specified site lots within the contract. i. The primary supplier and secondary for each site lot will be selected based on their scores in the evaluation criteria based out in the tender documentation. ii. The evaluation criteria will consider Technical, Social Value and Commercial Questionnaires. iii. The supplier with the highest score for each Hospital site will be designated as the primary supplier for the corresponding Hospital site lot, and the suppliers with the next highest score will be designated as secondary. b) The primary supplier will have the right of first refusal for all taxis for their designated location. c) If the primary supplier declines a work order or is unable to supply a vehicle within one hour of the request being made by the Authority, the work order will be offered to the secondary suppliers designated for that specific site. Secondary Suppliers: a) A secondary supplier will be selected for each site to ensure there is availability of supply. b) The secondary supplier will be offered work orders only if the primary supplier declines or does not respond within one hour of the request being made by the Authority for their designated location. Performance Review and Amendment a) The Authority reserves the right to review the performance of the primary and secondary supplier every six months. b) Based on the performance review, the Authority may make amendments to the order of suppliers, if necessary, to ensure optimal service delivery. c) Any amendments to the order of suppliers will be communicated to the suppliers.
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 20 Nov 2030
First published
20 Oct 2025, 10:02 BST
Last source update
20 Oct 2025, 10:02 BST
Award evaluation window
Submission end – 5 Jan 2026
FTS notice number
2025/S 000-066581
Latest notice
Tender notice (UK4)
Classification (CPV)
Taxi services
Delivery area
East of England (UKH3)
Official registry OCID
ocds-h6vhtk-05cf74 Find a Tender

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
18 Nov 2025, 17:00 GMT
Clarification deadline
5 Nov 2025, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Please go to: atamis-1928.my.site.com/s/Welcome ↗

Select View our Live Opportunities and search via either C395962 or the title Transport - Taxi Provisions across sites.

The Contracting Authority is utilising an electronic Tendering system (“E-Tendering Portal”) to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Contracting Authority, including the submission of Tender responses will be conducted solely via the following link:

health-family.force.com/s/Welcome ↗

User Guide:

services.atamis.co.uk/docs/Supplier_User_G… ↗

Unless stated otherwise in these Instructions or in writing from the Contracting Authority, all communications from Tenderers (including their sub-contractors, consortium members, consultants and advisers) during the period of this procurement exercise must be directed via the messaging service on the E-Tendering Portal.

Timeline

20 Oct 2025 → 19 Jan 2026 · 5 dates
  1. Tender notice published373 days ago
    20 Oct 2025, 10:02 BST
  2. Clarification questions by357 days ago
    5 Nov 2025, 17:00 GMT
  3. Submission deadline344 days ago
    18 Nov 2025, 17:00 GMT
  4. Award decision expected by295 days ago
    5 Jan 2026, 23:59 GMT
  5. Contract starts282 days ago
    19 Jan 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    20 Oct 2025, 10:02 BST
    UK4

Contracting authority & participating public bodies

Mid and South Essex NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PBVJ-9475-ZCMD Nethermayne, Basildon, East of England, SS16 5NLContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender