Find a TenderAwarded
Published 1 Oct 2024, 15:47 BST

Official UK procurement notice

Trends in International Mathematics and Science Study

Official notice

Authority: Scottish Government (Central government)

ServicesOpen procedureSME suitable
Published estimate£830,000≈ £262k / year14.2% above published estimate
Submissions closed 19 Nov 2024awarded 24 Jan 2025
Awarded to Pearson Education Limited
Contract term 3 yrs 2 moends 31 Mar 2028 · extension options published · starts 30 Jan 2025

What is being bought

Published requirement description

The International Association for the Evaluation of Educational Achievement (IEA) is preparing for the Trends in International Mathematics and Science Study (TIMSS) 2027, which will mark the ninth cycle of this international assessment. TIMSS, conducted every four years since its inception in 1995, provides invaluable trend data on pupils' mathematics and science achievements, as well as contextual information about their learning experiences.

Scotland has confirmed its participation in TIMSS 2027. The TIMSS International Study Centre (ISC) at Boston College, USA, will serve as the international study centre for this cycle, working closely with the IEA and the National Study Centres of participating countries to ensure the study's success. Each participating country is responsible for appointing a National Research Coordinator (NRC). The NRC plays a crucial role in ensuring the success of the study within their country by working closely with the ISC and adhering to its guidelines.

This Scottish Government wish to appoint a suitably qualified institution or organisation to undertake the responsibilities of the NRC and conduct the required fieldwork for TIMSS 2027 in Scotland.

CPV: Research services

The lotProcurement structure

single lot · value published
Lot #1The specific aims of the work will be to:AwardedRenewal 3 yrs 2 moPublished value£830,000

The specific aims of the work will be to:

Act as National Research Coordinator (NRC) for Scotland: Serve as the primary liaison between Scotland and the TIMSS International Study Centre (ISC) at Boston College, IEA Amsterdam, IEA Hamburg, and RTI International.

Participate in International NRC Meetings: Engage in international NRC meetings conducted in English to collaborate on study protocols and procedures.

Prepare and Administer TIMSS 2027 Assessments for P5 and S2: Ensure that the TIMSS 2027 study instruments are prepared and administered according to IEA specifications and strict operational and response rate requirements, while aligning with Scottish Government research guidelines.

Manage Sampling, Data Collection, and Data Processing: Oversee the sampling, data collection, coding, and data cleansing processes for TIMSS 2027 in Scotland.

Provide Cleaned Data Sets: Deliver cleaned electronic data sets from TIMSS 2027 field trials and main studies to the ISC and the Scottish Government.

Contribute to the TIMSS 2027 Encyclopaedia: Prepare and submit a country chapter detailing Scotland’s educational context and practices.

Submit Reports to the Scottish Government: Provide one report on the TIMSS 2027 field trials and one on the main studies to the Scottish Government.

The contract does not include delivering Scotland’s national report as this will either be prepared by Scottish Government or commissioned to a service provider under a separate contract at a later date.

Tenderers are encouraged to propose cost-effective solutions that optimise the the available budget, focusing on efficient management of expenses, overheads, and profit to ensure successful delivery. While bids should generally align with this budget, some flexibility is expected where necessary, and the Scottish Government reserves the right to clarify any aspects of a price proposal.

Contract period: 30 Jan 2025 – 31 Mar 2028 (3 yrs 2 mo)
Delivery: Scotland
Extensions: 3 month no cost extension period.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 100Price: 40
Published sub-criteria (8)
  • Service Delivery and Approach: 30
  • Project and Quality Management: 20
  • Staff, Skills and Resource: 30
  • Climate Emergency: 5
  • Community Benefits: 5
  • Fair Work First: 5
  • Business Continuity and Disaster Recovery: 5
  • price: 40
Published award criteria (8)
  • Service Delivery and Approach: 30%
  • Project and Quality Management: 20%
  • Staff, Skills and Resource: 30%
  • Climate Emergency: 5%
  • Community Benefits: 5%
  • Fair Work First: 5%
  • Business Continuity and Disaster Recovery: 5%
  • Price: 40
Conditions of participation2
  • Economic & financial standing

    SPD 4B.4 - Bidders must demonstrate a Current Ratio of no less than 0.5 in each of the last two financial years. Current Ratio will be calculated as follows:

    Total current assets divided by Total current liabilities.

    There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.

    SPD 4B.5 -The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:

    Professional Risk Indemnity: in the sum of not less than Five Million (5m) GBP.

    Employer's (Compulsory) Liability: in accordance with any legal obligation for the time being in force but in any event in the sum of not less than Five million(5m) GBP.

    Public Liability: in the sum of not less than 5 Million(5m) GBP.

    Such insurance must be maintained for the duration of the Contract and for a minimum of 5 years following the expiry or termination of the Contract.

  • Technical & professional ability

    SPD 4C.4 - Bidders must provide a statement of the relevant supply chain management and/or tracking systems used.

    SPD 4C.7 - Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond.

    SPD 4C.10 - Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 140 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Oct 2024, 15:47 BST
Last source update
7 Feb 2025, 15:25 GMT
Award evaluation window
19 Nov 2024 – …
Authority reference
737511
FTS notice number
2025/S 000-004216
Classification (CPV)
Research services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-04a4bb Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:789220)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
19 Nov 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
19 Nov 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

16 Oct 2024 → 19 May 2025 · 6 dates
  1. Next notice expected
    16 Oct 2024, 00:00 BST
  2. Submission deadline
    19 Nov 2024, 12:00 GMT
  3. Bids opened
    19 Nov 2024, 12:00 GMT
  4. Contract starts
    30 Jan 2025
  5. Notice published
    7 Feb 2025, 15:25 GMT
  6. Bids must remain valid until
    19 May 2025, 23:59 BST

Notice history

4 events · 3 releases on Find a Tender · since 16 Oct 2024
  1. Status changed to active
    16 Oct 2024, 11:53 BST
  2. Procurement method changed
    16 Oct 2024, 11:53 BST
  3. Deadline published: 19 Nov 2024, 12:00 GMT
    16 Oct 2024, 11:53 BST
  4. Status changed to complete
    7 Feb 2025, 15:25 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £947,8481 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 24 Jan 2025
Awarded toValueDateStatus
Pearson Education Limited£947,848 †—Awarded

Contracts

  • Contract 004216-2025-737511-1 · Pearson Education Limited

    Signed
    24 Jan 2025
    Value
    £947,848
    Period
    … – 31 Mar 2028
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Scottish Government

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsEducation 4 Atlantic Quay, 70 York St, Glasgow, Scotland, G2 8EAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff Court and Justice of the Peace CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.