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Published 18 Jun 2021, 22:45 BST

Official UK procurement notice

Trust-wide eRostering solution · UK public procurement notice

Official notice

Authority: Plymouth Hospitals NHS Trust (NHS & healthcare)

2 lotsGoodsOpen procedureMax 2 lots per supplier
Sectors: Software Packages & ERP (48) Delivery: South West (UKK4)
Budget not disclosedValue not published
Submissions closed 10 Feb 2022
Lots 2max 2 won per supplier

What is being bought2 lots · detail below

Published requirement description

University Hospitals Plymouth NHS Trust (UHP) is seeking a supplier/s to provide a Trust-wide electronic rostering solution to manage all types of staff rostering. This opportunity has been split into two specific Lots. Lot 1 is related to Agenda for Change staffing and Lot 2 is Medics.

The Trust is looking for a best in class system provider/s who are able to supply an off-the-shelf software product/s which are already in use today for Hospital rostering and implemented within the NHS. It is important that the Trust is able to interface any separate systems so it can have full Trust-wide visibility of all operational Rostering.

As part of this procurement the Trust would like to understand how other local Trusts within the Devon ICS (Integrated Care System) could adopt the same solution chosen by UHP. Also how could a single instance be achieved that would support the ICS objective of having full visibility the workforce across all Devon Trusts.

The tender documentation available on the Trusts eTendering Portal provides further information on this requirement and sets out how bids will be evaluated. It is intended that up to a maximum of 6 bidders per Lot will be invited to scripted product demonstrations. These demonstrations are planned to take place between 28/02/2022 – 04/03/2022 using Microsoft Teams due to COVID restrictions.

The closing date for receipt of tenders will be 10/02/2022 @ 12.00PM.

All questions related to this procurement exercise must be sent through the Trusts eTendering system only.

  • Recurrence: 60-84 months following award of this contract

CPV: Software package and information systems

Lots and requirements (2)Procurement structure

2 lots · no lot values published · win at most 2 of them
Lot #1Agenda for Change StaffingRenewal

see tender documentation

Delivery: South West · University Hospitals Plymouth NHS Trust
Extensions: the Trust reserves the right to award extensions to the main contract up to a period of 2 years.Variant bids: not allowed
48000000 Software package and information systems
Lot #2MedicsRenewal

see tender documentation

Delivery: South West · University Hospitals Plymouth NHS Trust
Extensions: see tender documentationVariant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: see tender documentation for details.
Conditions of participation1
  • Suitability

    see tender documentation.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 60-84 months following award of this contract
First published
18 Jun 2021, 22:45 BST
Last source update
19 Jan 2022, 22:45 GMT
Award evaluation window
10 Feb 2022 – …
Authority reference
T21-06-02
FTS notice number
2022/S 000-001664
Classification (CPV)
Software package and information systems
Delivery area
South West (UKK4)
Official registry OCID
ocds-h6vhtk-02be05 Find a Tender
Contract terms
Performance terms

As detailed with the tender documentation.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
10 Feb 2022, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
10 Feb 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

plymouthhospitals.bravosolution.co.uk/nhs_collaborative/we… ↗

Timeline

30 Sept 2021 → 10 Feb 2022 · 4 dates
  1. Next notice expected
    30 Sept 2021, 00:00 BST
  2. Notice published
    19 Jan 2022, 22:45 GMT
  3. Submission deadline
    10 Feb 2022, 12:00 GMT
  4. Bids opened
    10 Feb 2022, 12:00 GMT

Notice history

3 events · 2 releases on Find a Tender · since 19 Jan 2022
  1. Status changed to active
    19 Jan 2022, 22:45 GMT
  2. Procurement method changed
    19 Jan 2022, 22:45 GMT
  3. Deadline published: 10 Feb 2022, 12:00 GMT
    19 Jan 2022, 22:45 GMT

Contracting authority & participating public bodies

Plymouth Hospitals NHS Trust

Contracting authorityNHS & healthcareBody governed by public lawHealth Derriford Road, Crownhill, Plymouth, South West, PL6 8DHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • University Hospitals Plymouth NHS TrustReview body Plymouth

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria