Official UK procurement notice
UK2 Preliminary Market Engagement Notice: London Borough of Newham Planning Service Digital Transformation
Authority: London Borough of Newham (Local council)
What is being bought
Published requirement descriptionContext and purpose
As part of the London Borough of Newham’s Placemaking and Whole Council Digital Transformation strategies, the Council has commenced work on a programme of digital transformation within its statutory planning (Development Management) service.
The programme aims to modernise and digitise planning processes, improve customer and officer experience, increase operational efficiency, strengthen data quality, improve reporting and support future service demand.
Newham is seeking to engage with the market to better understand available solutions, proven technologies, opportunities for innovation and potential delivery models that can support the digital transformation journey across the end-to-end statutory planning process.
Potential areas of interest include:
•
Statutory planning application end-to-end case management systems
•
Digital document management and workflows
•
Customer self-service portals (pre-application, application, post application)
•
Planning application validation tools
•
Planning consultation and notification tools
•
Solutions supporting case officer assessment
•
Assessment and decision reports creation and solutions
•
GIS and spatial planning integration
•
Proven artificial intelligence and automation capabilities
•
Mobile solutions for planning officers
•
Other solutions delivering benefits across the end-to-end statutory planning process not listed above
This engagement will inform Newham’s procurement strategy and business case development.
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How London Borough of Newham buys Software package and information systems (CPV 48), and who usually turns up
London Borough of Newham’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Software package and information systems (CPV 48) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Greater London (authority’s region).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 63 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid14% / 22%
2–30% / 20%
4–614% / 41%
7+71% / 17%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate61%
Within ±2%15%
Above estimate24%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 48No real estimate
This lot lists more than one class in CPV 48. The comparison uses that group.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 54 past lots.
A forecast, not a list of bidders.
1 bid22%
2–320%
4–641%
7+17%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Planned procurement
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 Oct 2026, 10:38 BST
- Last source update
- 6 Oct 2026, 10:38 BST
- Authority reference
UK2 Preliminary Market Engagement Notice: London Borough of Newham Planning Service Digital Transfor- FTS notice number
2026/S 000-094132- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-078169Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
6 Oct 2026 → 23 Oct 2026 · 3 dates- Planning notice published20 days ago6 Oct 2026, 10:38 BST
- Contract starts20 days ago7 Oct 2026, 00:00 BST
- Market engagement3 days ago23 Oct 2026, 23:59 BST
Context and purpose
As part of the London Borough of Newham’s Placemaking and Whole Council Digital Transformation strategies, the Council has commenced work on a programme of digital transformation within its statutory planning (Development Management) service.
The programme aims to modernise and digitise planning processes, improve customer and officer experience, increase operational efficiency, strengthen data quality, improve reporting and support future service demand.
Newham is seeking to engage with the market to better understand available solutions, proven technologies, opportunities for innovation and potential delivery models that can support the digital transformation journey across the end-to-end statutory planning process.
Potential areas of interest include:
•
Statutory planning application end-to-end case management systems
•
Digital document management and workflows
•
Customer self-service portals (pre-application, application, post application)
•
Planning application validation tools
•
Planning consultation and notification tools
•
Solutions supporting case officer assessment
•
Assessment and decision reports creation and solutions
•
GIS and spatial planning integration
•
Proven artificial intelligence and automation capabilities
•
Mobile solutions for planning officers
•
Other solutions delivering benefits across the end-to-end statutory planning process not listed above
This engagement will inform Newham’s procurement strategy and business case development.
Programme objectives
The Council would like to explore solutions that can support delivery of the following:
•
Streamline the end-to-end planning processes through business process improvement, automation and digital workflows.
•
Reduce administrative burden and manual workarounds and enable officers to focus on value-adding professional planning activities and decision-making.
•
Improve customer experience through intuitive digital self-service
•
Improve the speed, quality and consistency of validation, assessment and determination activities.
•
Enable the use of artificial intelligence to support validation, case management, consultation handling and reporting.
•
Establish a data-driven and intelligence-led service through improved data quality, operational reporting and spatial insight.
•
Support Newham’s economic growth, regeneration and housing delivery goals through a more visible, efficient and responsive planning service.
Programmescope
At this stage of the programme scope is concerned with core development management planning functions:
•
Pre-application
•
Application submission and intake/receipt
•
Validation
•
Consultation and notification
•
Assessment
•
Decision
•
Decision reporting
•
Customer-facing planning portal(s)/planning register
The management of appeals is not currently in scope.
Scope of preliminary market engagement
The Council is interested in hearing from suppliers who can provide:
•
Specialist or relevant planning software solutions
•
Development Management systems
•
Customer-facing planning portals and services
•
Intelligent document processing
•
Proven artificial intelligence and automation solutions deployed within a statutory planning/development management context within local government
During preliminary market engagement, the Council is undertaking:
•
A Request for Information (RFI)
•
A supplier questionnaire
Key dates
5 October 2026
Date of publication of UK UK2 Notice and invitation to submit responses.
23 October 2026
Closing date for responses. (11:30pm)
Responses to the RFI will support business case development and route to market decision making.
Information requested from suppliers
Suppliers are invited to submit responses by completion of the following questionnaire:
London Borough of Newham Planning Service Digital Transformation RFI – Fill in form
The closing date for responses is 11.30pm Friday 23 October 2026.
Additional information
This notice is for preliminary market engagement purposes only and does not constitute a call for competition, procurement, award process or a commitment by the Council to commence a procurement.
Any future procurement will be conducted in accordance with the Procurement Act 2023 and associated regulations.
We welcome engagement from suppliers of all sizes, including SMEs and specialist providers and local government technology partners.
Contact information
Please note, suppliers are invited to complete the supplier questionnaire in response to this preliminary market engagement request for information.
To adhere to the principles governing procurement in the UK, publication of this UK2 notice ensures transparency, early market visibility and equal treatment for suppliers.
Newham is therefore not anticipating the need for separate communications outside of this process, at this early stage, except in the case of technical issues with form completion or submission.
In these cases, suppliers are welcome to contact the Council by sending an email copying both the programme procurement and transformations leads shown below, to ensure a timely response.
We thank you for your time and interest in responding to the supplier questionnaire.
Stuart Simpson, Procurement Lead
London Borough of Newham
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published6 Oct 2026, 10:38 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender