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Published 27 May 2022, 12:05 BST

Official UK procurement notice

UKRI-2171 Vista to EPICS project

Official notice

Authority: UK Research and Innovation (Central government)

Framework agreementServicesOpen procedureSME suitable
Framework ceiling (notional)£720,000framework ceiling, not attributable revenue
Submissions closed 6 Jul 2022awarded 2 Aug 2022
Framework period 1 yrends 14 Aug 2023 · extension options published · starts 15 Aug 2022

What is being bought

Published requirement description

the provision of technical and engineering services to support the design, implementation and validation of some work packages of the Vista to EPICS project in ISIS Neutron and Muon Source. The support services will be ordered under a framework service contract by means of task orders. Most of the job can be performed at the Contractor premises but some tasks might require for presence at ISIS premises.

CPV: Database services

How this framework works

From the published notice
Places
up to 1 suppliers · 1 bids received (1.0 per place) · 1 appointed (full)
Framework period
1 yr from 15 Aug 2022

The lotProcurement structure

single lot · value published
Lot #1Initial tasksAwardedRenewal 1 yrPublished value£720,000

Initial tasks

Move OpenVMS applications to Linux/EPICS. Related to WP-7

The Open VMS servers that host the V-system run many different control applications written in VSI Basic and C. These applications shall be converted into Python and moved to the new Linux servers hosting EPICS.

The first step would be to document each of these software applications. The document shall include a high-level functional description of each application.

Some of these applications are or will be obsolete. The in-house team will use the delivered functional descriptions to identify which of these applications are obsolete and therefore do not need to be moved into the new Linux servers or EPICS.

After this step is done the contractor team will proceed to translate and move the remaining applications from the OpenVMS/Vsystem servers to the Linux/EPICS architecture.

Many of these applications are called from a control screen. A validation process needs to be done to make sure that all the elements in the control chain (screen, application, middleware) are properly linked and operate as expected.

Vsystem specific code includes:

  • Readers – input data from controlled hardware, e.g. FINS, Modbus, CPS (internally-developed XML format), etc. Approximately 10 readers, all written in ANSI C.
  • Handlers – output data from controlled hardware (same as above). Approximately 10 handlers, all written in ANSI C.
  • Applications – either triggered by user action or scheduled. There are a minimum of 346 applications (~125k Lines of Code (LOC)) written in VSI Basic applications, and a further 28 written in C ~2.6k LOC).
  • Scripts – a mixture of simple wrappers around other applications, system functionality, and more advanced scripting. There are a minimum of 493 scripts written in DCL (Digital Command Language; the default command line interpreter for OpenVMS systems) (~20k LOC) and a further 26 written in Python (~2k LOC).
  • Converters – strictly change engineering units to display units or vice versa, but often used for more complicated purposes internal to Vsystem triggered uses. 25 files (~4.5k LOC) written in Ansi C.
  • Vsystem shareable images – overlap with applications above, primarily VSI Basic. These are user generated libraries called by Vsystem, and unlike applications are not runnable separately in a shell.

Validation platform. Related to WP-2, WP-6 and WP-7

Design and build a platform to test and validate the V-system screens that are converted into EPICS, the software applications that are moved from the OpenVMS server into the Linux server and the new middleware interfaces.

This platform will have to check that the EPICS screens are properly linked with the applications in the Linux server and the middleware that conform the rest of the control system. A list of the different types of middleware that we use at ISIS will be given in the TO.

It will also be used to test and validate any new or modified screens, applications and interfaces before these are implemented in the control system.

Apart from the platform itself, a method for the testing and validation of these components as well as a template document for documenting these tests should be given.

Contract period: 15 Aug 2022 – 14 Aug 2023 (1 yr)
Delivery: South East · Oxfordshire
Extensions: 3+1 3 + 1 year periods from commencement of the Contract. running up to August 2026Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Price: 40
  • Quality: 60
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “UKRI-2171 Vista to EPICS project” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 May 2022, 12:05 BST
Last source update
17 Aug 2022, 19:05 BST
Award evaluation window
6 Jul 2022 – …
Authority reference
UKRI-2171
FTS notice number
2022/S 000-022869
Classification (CPV)
Database services
Delivery area
South East (UKJ14)
Official registry OCID
ocds-h6vhtk-0340c0 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=714746310 GO Reference: GO-2022817-PRO-20804221

How it was run

Official notice
Appointment period ends
6 Jul 2022, 14:00 BST
Submission channel
{"written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
6 Jul 2022, 14:00 BST

Timeline

6 Jul 2022 → 17 Aug 2022 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    6 Jul 2022, 14:00 BST
  2. Bids opened
    6 Jul 2022, 14:00 BST
  3. Contract starts
    15 Aug 2022, 00:00 BST
  4. Notice published
    17 Aug 2022, 19:05 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    17 Aug 2022, 19:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 11 from SMEs
Contracts signed 2latest 2 Aug 2022

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £720,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 022868-2022-UKRI-2171-1

    Signed
    2 Aug 2022
    Value
    ceiling above
    Period
    … – 14 Aug 2023
    Status
    active
  • Contract 022869-2022-UKRI-2171-1

    Signed
    2 Aug 2022
    Value
    ceiling above
    Period
    … – 14 Aug 2023
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids1——

Contracting authority & participating public bodies

UK Research and Innovation

Contracting authorityCentral GovernmentBody governed by public lawResearch and innovation Polaris House,, North Star Avenue, Swindon, South West, SN2 1FLContact email, phone Published organisation website ↗

Framework contractors & participating bidders

1 commercial party on the notice
  • Mobiis Co LtdFramework contractor7158700423 253 Pangyo ro, Bundang gu, Seongnam, KR, 13486

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.