Find a TenderAwardedContract award notice
Published 25 Mar 2025, 16:05 GMT

Official UK procurement notice

UKRI-4850 STFC (Daresbury) Building Energy Management Systems (BEMS) - maintenance, reactive, remedial and project works

Official notice

Authority: UK Research and Innovation (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Published estimate£460,000≈ £230k / year · £552,000 inc. VAT
Submissions closed 24 May 2025awarded 8 Jul 2025
Award (standstill) to SCHNEIDER ELECTRIC LIMITED
Contract term 2 yrsends 29 May 2027 · up to 29 May 2029 with extensions · starts 29 May 2025

What is being bought

Published requirement description

**PLEASE NOTE THAT THE BID SUBMISSION DEADLINE FOR THIS REQUIREMENT IS NOW 07 MAY 1400HRS UK TIME. THE LATER DATE STATED FURTHER DOWN THIS NOTICE IS INCORRECT (24/05) AND IS UNABLE TO BE CHANGED DUE TO AN UNFORESEEN FTS/WEBPAGE TEMPLATE ERROR**

The contracting authority is UKRI and the services are for their STFC Daresbury Laboratory. The aim of this procurement is to contract with a Service Provider to complete all Planned, Preventative Maintenance (PPM), reactive and remedial works pertaining to BEMS for STFC Daresbury. We are looking to contract with a specialist BEMS maintenance Service Provider who has technical capability to deliver all aspects of the services. They should have the ability to be able to maintain a variety of brands of BEMS. The Service Provider is to be proficient in working in environments where detailed isolation prior to testing is planned and executed to ensure maximum safety, efficient testing, remediation of defects, and minimum disruption to the operation. Please review the entire documentation set and asset list held in the Delta eSourcing portal.

All reactive and remedial works, and any costs associated with new assets are an estimate and they are not guaranteed. Whilst it is STFC’s intention to purchase the majority of its requirements under this Contract Arrangement from the Service Provider appointed, this does not confer any exclusivity on the appointed Service Provider. STFC reserve the right to purchase any requirements (including those similar to this and covered by this procurement) from any Service Provider outside of this Contract.

To view this notice, please click here:

ukri.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Energy and related services · Energy-management services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£460,000
Contract period: 29 May 2025 – 29 May 2027 (2 yrs) · up to 29 May 2029 with extensionsValue: £460,000 exc. VAT · £552,000 inc. VAT
Delivery: North WestEligibility: SME eligible
Extensions: Additional years allowed up to 4 years total

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Price: Long criteria description
  • Quality: Long criteria description
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
25 Mar 2025, 16:05 GMT
Last source update
8 Jul 2025, 19:05 BST
Award evaluation window
Submission end – 25 May 2025
Authority reference
UKRI-4850
FTS notice number
2025/S 000-011203
Latest notice
Contract award notice (UK6)
Classification (CPV)
Energy and related servicesEnergy-management services
Delivery area
North West (UKD61)
Official registry OCID
ocds-h6vhtk-04f89f Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
24 May 2025, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

25 Mar 2025 → 18 Jul 2025 · 7 dates
  1. Tender notice published
    25 Mar 2025, 16:05 GMT
  2. Submission deadline
    24 May 2025, 15:00 BST
  3. Award decision expected by
    25 May 2025, 00:59 BST
  4. Contract starts
    29 May 2025
  5. Assessment summaries sent
    8 Jul 2025, 00:00 BST
  6. Latest notice published
    8 Jul 2025, 19:05 BST
  7. Standstill ends
    18 Jul 2025, 23:59 BST

Notice history

6 events · 3 releases on Find a Tender · since 25 Mar 2025
  1. Tender notice published
    25 Mar 2025, 16:05 GMT
    UK4
  2. Tender notice published
    29 Apr 2025, 14:40 BST
    UK4
  3. Deadline moved to 24 May 2025, 15:00 BST
    29 Apr 2025, 14:40 BST
    +24 days · was 30 Apr 2025, 15:00 BST
  4. Contract award notice published
    8 Jul 2025, 19:05 BST
    UK6
  5. Status changed to complete
    8 Jul 2025, 19:05 BST
  6. Contract signature expected
    21 Jul 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £460,0001 award exc. VAT
Bids received 44 from SMEs
Awarded toValueDateStatus
SCHNEIDER ELECTRIC LIMITED1 Aug 2025 – 31 Jul 2027 · up to 1 Aug 2029Extensions: Additional years allowed up to 4 years total£460,0008 Jul 2025standstill to 18 Jul 2025Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders40—

Contracting authority & participating public bodies

UK Research and Innovation

Contracting authorityPublic undertaking GB-PPON: PDQJ-7126-JDHG Polaris House, North Star Avenue, Swindon, South West, SN2 2FLContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Schneider Electric LimitedAwarded supplierGB-COH: 01407228 310 Europa Boulevard, Warrington, North West, WA5 7XRContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender