Official UK procurement notice
UY PROC 1082 University of York - wiki platform
Authority: University Of York (Pelican) (Education)
What is being bought
Published requirement descriptionA wiki platform, a collaborative platform that allows users to read, edit and create content through their web browser using a WYSIWYG editor, and to create structured content with headings, formatting, tables and images.
Preserves full version history for all content
Allows for multiple wikis (at least 2,000) to be created, with different administrators
A permissions system that allows wikis and individual pages to be configured to specify who can read or write, and where permissions can be inherited through groups via released SAML attributes or Microsoft Entra
The ability to migrate 990 wikis and 429,133 pages from an existing on-premise Confluence wiki installation, maintaining the content, the layout and formatting, the permissions model and the editing history
Search functionality that honours the permission model and allows searching of all content the user has access to
SaaS hosted with no requirement for the University to perform updates
CPV: Information systems
The lotProcurement structure
single lot · no lot value publishedLot #1System to accommodate 990 wikis and 429,133 pages reducing volumes throughout the life…
System to accommodate 990 wikis and 429,133 pages reducing volumes throughout the life of the contract.
The cost in reviewing and translating existing pages into an alternative system would be operationally and financially inefficient.
Contract period 3 years with opportunity to extend up to a further 3 years
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 20 Feb 2024, 16:41 GMT
- Last source update
- 20 Feb 2024, 16:41 GMT
- Authority reference
UY PROC 1082- FTS notice number
2024/S 000-005570- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-043b8eFind a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
The cost in reviewing and translating existing pages into an alternative system would be operationally and financially inefficient.
Publisher note: Value is anticipated 6 year value initial 3 year term plus potential 3 year extension. Contract value is diminishing over time but is hard to predict and is therefore not "exact" as expressed in the notice requirements. It is our best estimate which is highly likely to be inaccurate, hence why a notice under the regulations has been released for transparency.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ATLASSIAN PTY LTDWiki pages | £200,000 † | — | Awarded |
Contracts
Wiki pages · ATLASSIAN PTY LTD
- Signed
- 19 Feb 2024
- Value
- £200,000
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Legal services - University of YorkReview body
Bidders & participating suppliers
1 commercial party on the notice- ATLASSIAN PTY LTDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.