Official UK procurement notice
V&A Payroll Services · UK public procurement notice
Authority: Victoria and Albert Museum (Central government)
What is being bought
Published requirement descriptionThe V&A is a National Museum of art, design, and performance. It employs c950 staff, plus c300 staff pa as zero hours (“casual”) workers. The V&A will open 2 new venues during 2024 and 2025, which is expected to increase the employee headcount by c150.The V&A is conducting a tender process, for a fully managed payroll service from 01 December 2022.
Please note contract value is an estimate only, as the number of employees throughout the contract period may unforeseeably vary.
CPV: Payroll management services
The lotProcurement structure
single lot · value publishedLot #1The V&A utilizes one of 2 employment terms:Published value£700,000
The V&A utilizes one of 2 employment terms:
1)75% of employees are subject to “current” or V&A terms
2)25% of employees are subject to “legacy” or Civil Service terms
Legacy terms are now almost completely closed to new entrants and so are expected to decrease over the next few years, with the current or V&A terms, increasing to close to 100%.
Legacy terms, are linked to the Civil Service Pension Scheme, which requires access and operation of the MyCSP pension interface. V&A terms require pension payments to Aviva, the current defined contribution pension scheme.
Employees in “Front of House” roles, typically work over 7 days, therefore sickness payments and overtime need to be accommodated for all work patterns.
Payments to employees, workers and HMRC will be made by the V&A by BACs. The current pay date is 25th of a month, the V&A would be open to discussion on pay date going forward.
The current HR system at the V&A is Cascade (via IRIS Software Group Ltd). Any payroll supplier will be expected to work alongside the Cascade system and integrate when open API is available.
Tenderers must have previous experience of administration of MyCSP / Civil Service Pension process / interface.
Please note that all values stated in this notice are estimates only, and the contract term is the maximum term inclusive of all extension options.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Tenderers must have experience of previous administration of MyCSP / Civil Service Pension process / interface
- Condition of participationno text publishedMinimum: Turnover must be at least twice the estimated annual contract value (i.e. £200,000 or greater)
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Jul 2022, 13:37 BST
- Last source update
- 4 Jul 2022, 13:37 BST
- Award evaluation window
- 1 Aug 2022 – …
- Authority reference
VA/CON/14/22- FTS notice number
2022/S 000-018157- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-034d95Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Payroll-management-services./826A57Z4VH To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/826A57Z4VH GO Reference: GO-202271-PRO-20535108
How it was run
Official notice- Submission deadline
- 1 Aug 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 1 Aug 2022, 12:30 BST
Timeline
4 Jul 2022 → 1 Aug 2022 · 3 dates- Notice published4 Jul 2022, 13:37 BST
- Submission deadline1 Aug 2022, 12:00 BST
- Bids opened1 Aug 2022, 12:30 BST
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria