Official UK procurement notice
Vehicle Maintenance and Repair
Authority: Glasgow City Council (Local council)
What is being bought9 lots · detail below
Published requirement descriptionThe council requires Bidders to submit bids for the provision of Vehicle Maintenance and Repair services to the council’s vehicles, the main aim of this framework agreement is to ensure that all vehicles under the remit of the council are maintained, repaired and roadworthy. The fleet of vehicles are made up of a diverse range of vehicles from small cars, car derived vans, light goods vehicles such as caged and tipper vans, tail-lift box vehicles, minibuses, roads, lighting maintenance vehicles, gritters and tippers, skip and refuse collection vehicles, heavy articulated trucks and trailers etc.
There are 9 lots as stated below-
Lot 1 -Vehicle Engine Inspection and Refurbishment (for light and heavy vehicles)
Lot 2- Vehicle Tachograph Calibration and Repairs
Lot 3 -Vehicle Transmission Equipment, Repair and Replacement (for light and heavy vehicles)
Lot 4 -Vehicle Electrical systems (all vehicles)
Lot 5 -Vehicle Servicing and Repairs including Ministry of Transport (MOT) for light vehicles up to 3.5 tonnes
Lot 6 -Vehicle Repairs for cars /car Derived vans including accidental damage
Lot7 -Vehicle Repairs for Light goods Vehicles (LGV) up to 3.5 tonne including accidental damage
Lot 8- Vehicle Repairs for Heavy Goods Vehicles (HGV) above 3.5 tonne including accidental damage
Lot 9 - Vehicle Ministry of Transport (MOT’s), preparation MOT’s and associated servicing and repairs for Heavy Goods Vehicles (HGV) above 3.5 tonne.
The council will outsourced the services required for Lots 1,2 and 3.
The council will only outsource the required services for Lot 4, 5, 6, 7, 8 and 9 if they do not have the capacity to undertake this service in house.
- Recurrence: This Framework is for 24 months with a potential of up to 2 x 12 month extension. Therefore it is estimated that the notice for this re-tender will be issued in 2024-2025.
CPV: Calibration services · Electrical equipment for engines and vehicles · Engines and engine parts · Repair and maintenance services · Repair and maintenance services of motor vehicles and associated equipment
How this framework works
From the published notice- Places
- up to 27 suppliers
Lots and requirements (9)Procurement structure
9 lots · all with a published value · evaluation weights differ by lotEvery one of these 2 lots carries the same published figure, £20,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Vehicle Engine Inspection and Refurbishment (for light and heavy vehicles)RenewalPublished value£200,000
This is for the provision of vehicle engine inspection and refurbishment services.
The Supplier will be expected to undertake-
General Engine Diagnosis
Cylinder Head and Valve Train Diagnosis and Repair
Engine Block Diagnosis and Repair
Lubrication and Cooling Systems Diagnosis and Repair
Fuel, Electrical, Ignition, Exhaust Systems Inspection and Service
Lot #2Vehicle Tachograph Calibration and Repairs (light and heavy vehicles)Renewalceiling above
This is for the provision of scheduled 2 yearly tachograph calibration and repair services for the council’s vehicles to ensure the council continues to meet its legal requirements including providing a clear reference to repair or replace, calibrate and re-seal to Digital and Smart Annex 1C tachographs.
The council requires the bidders to undertake-
Vehicle Calibration and Repair (scheduled maintenance)
Carry out test procedures
Repairs to Vehicle Unit
Vehicle Unit Replacement
Completed Certification
Lot #3Vehicle Transmission Equipment, Repair and Replacement (for light and heavy vehicles)RenewalPublished value£60,000
This is for the provision of transmission equipment, repair and replace of gearbox, differential, steering box, power take off prop shaft repairs.
Supplier will be responsible to undertake-
Transporting the council's vehicle or units to the Supplier’s premises for repair.
Carrying out initial inspection and reporting on Suppliers’ site or location of choice agreed by the council
Inspection of Gearbox
Repair and or Overhaul of Gearbox
Final report
Deliver Vehicle or Repaired Unit back to council premises.
Lot #4Vehicle Electrical systems (all vehicles)RenewalPublished value£90,000
This is for the provision of vehicle electrical system services for the council’s vehicles. The council requires the Supplier to understand vehicle system fault diagnosis criteria and techniques and must be able to use fault diagnostic techniques and equipment to determine the performance of vehicle system. The council will only outsource this service if they do not have the capacity to undertake this in house.
The Supplier is required to undertake-
Security Systems
Environmental
Passenger Protection
Car Key Replacement
Other Essential work
Lot #5Vehicle Servicing and Repairs including Ministry of Transport (MOT) for light vehicles up to 3.5 tonnesRenewalPublished value£160,000
This is for the provision of vehicle servicing and repairs including Ministry of Transport (MOT) for light vehicles up to 3.5 tonne and will involve Class 4, 5 and 7 including electric vehicles, to ensure that the council continues to meet its legal requirement. The council will outsource the mandatory MOT’s, including service and repairs, only if they do not have the capacity or resource to undertake this inhouse for light vehicles up to 3.5 tonnes.
The Supplier is required to undertake-
Ministry of Transport and associated repairs and or servicing at the time of MOT.
Lot #6Vehicle Repairs for cars /car Derived vans including accidental damageRenewalPublished value£35,000
This is for the provision of vehicle repairs for cars, car derived vans including accidental damage for the council’s vehicles and ancillary equipment such as tail lifts etc when they do not have the capacity to undertake this inhouse. The council requires repair services for accident and operational damage, as well as ad-hoc repairs.
The Supplier is required to undertake
Body coach works including structural works.
Electrical works.
Mechanical works.
Specialist component equipment repairs.
Vehicle modification works.
Panel spray painting for ad hoc requests.
Provision of support on any manufacturer recall process repair.
All estimates should be configured on the AUDATEX system or equivalent
All repair estimates should have picture evidence of different stages of the repair including in and out of paint on request.
Repairs to auxiliary equipment including tail lifts
Transporting Vehicles
Lot #7Vehicle Repairs for Light goods Vehicles up to 3.5 tonne including accidental damageRenewalPublished value£25,000
This is for the provision of vehicle repair for Light Goods Vehicles up to 3.5 tonne including accidental damage for the council’s vehicles and ancillary equipment such as tail lifts, penny cranes etc when they do not have the capacity to undertake this in-house. The council requires repair services for accident and operational damage, as well as ad-hoc repairs.
The Supplier is required to undertake-
Body coach works including structural works.
Electrical works.
Mechanical works.
Specialist component equipment repairs.
Vehicle modification works.
Panel spray painting for ad hoc requests.
Provision of support on any manufacturer recall process repair.
All estimates should be configured on the AUDATEX system or equivalent
All repair estimates should have picture evidence of different stages of the repair including in and out of paint on request.
Repairs to auxiliary equipment including tail lifts
Transporting Vehicles
Lot #8Vehicle Repairs for Heavy Goods Vehicles above 3.5 tonne including accidental damageRenewalceiling above
This is for the provision of vehicle repair for Heavy Goods Vehicles 3.5 tonne and above including accidental damage for the council’s fleet of vehicles and ancillary equipment such as tail lifts, cranes etc when they do not have the capacity to undertake this inhouse. The council requires repair services for accident and operational damage, as well as ad-hoc repairs.
The Supplier is required to undertake-
Body coach works including structural works.
Electrical works.
Mechanical works.
Specialist component equipment repairs.
Vehicle modification works.
Panel spray painting for ad hoc requests.
Provision of support on any manufacturer recall process repair.
All estimates should be configured on the AUDATEX system or equivalent
All repair estimates should have picture evidence of different stages of the repair including in and out of paint on request.
Repairs to auxiliary equipment including tail lifts
via email vehicleworkshop@glasgow.gov.uk
Transporting Vehicles
Lot #9(Vehicle Ministry of Transport (MOT’s), preparation MOT’s and associated servicing and repairs for Heavy Goods Vehicles (HGV) above 3.5 tonne.Published value£50,500
This is for the provision of vehicle preparation Ministry of Transport (MOT), MOT's including associated servicing and repairs for Heavy Goods Vehicles for the council’s fleet. This is to ensure that the council continues to meet its legal requirements for MOT’s tests pass rate to comply with their operator’s licence. The council will outsource the under noted services when they do not have the capacity to undertake this inhouse.
The Supplier is required to undertake-
Preparation MOT's and associated serving and repairs
MOT and associated repairs and servicing
MOT Vehicle Failure
Safety Inspection Timescales
Transporting Vehicles
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Suitability
The Bidder must be a member and hold a current certification and or accreditation as detailed below for each lot they intend to bid for. Bidders will be required to uploaded a copy of the certification with your bid submission. This will be evaluated on an pass or fail basis.
Bidders who are not members and don't hold a current certification to the undernoted requirements for each lot they intend to bid for, will not be considered.
Lots 1 and 3
Motor Ombudsman Motor Industry Code of Practice for service and repair.
Lot 2
Approved Tachograph Repairers certification certified by Driver Vehicle Standard Agency (DVSA)
Lot 4 - must retain all of the undernoted -
Institute of the Motor Industry (IMI) LEVEL 3 Award in Electrical Hybrid Vehicle systems repair and replacement
Master Locksmiths Association (MLA) (Membership
Motor Ombudsman Motor Industry Code of Practice for service and repair.
Lot 5 - must retain all of the undernoted -
Driver Vehicle Standards Agency (DVSA) Accredited testing station
Institute of the Motor Industry (IMI) LEVEL 3 Award in Electrical Hybrid Vehicle systems repair and replacement
Motor Ombudsman. Motor Industry Code of Practice for service and repair.
Lot 6,7 and 8 - must retain all of the undernoted -
Institute of the Motor Industry (IMI) LEVEL 3 Award in Electrical Hybrid Vehicle systems repair and replacement
An accreditation with HELLA GUTMAN DIAGNOSTIC EQUIPMENT or Equivalent for Calibrations on Advance Driver Assist Systems as well as qualified t…
- Economic & financial standing
Trading Performance
An overall positive outcome on pre-tax profits over a 3-year period
Exceptional items can be excluded from the calculation
The above would be expressed in the ratio Pre-Tax Profit Turnover
Balance Sheet strength
Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process.
Intangibles can be included for purposes of the Total Assets figure.
The above would be expressed in the ratio Total Assets Total Liabilities
If a Bidder is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required in order to verify the above ratios have been complied with.
A Bidder should have no outstanding issues, with regard to statutory filing" requirements with Companies House.
Bidders who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.
Bidders who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.
Due to the potential negative financial consequences of the pandemic on company finances, Glasgow City Council also requires assurance regarding current liquidity of the bidding company.
The Bidder must provide a Let…
Minimum: Glasgow City Council Insurance Requirements for ALL LOTS are:- The organisation shall take out and maintain throughout the period of their services Employer’s Liability insurance to the value of at least TEN MILLION (10,000,000) GB POUNDS STERLING in respect of any one claim and … - Technical & professional ability
Bidders must provide a detailed response to questions 4C1.2 and 4C.9
For question 4C1.2 Bidders must provide an example for each lot they are bidding for.
4C1.2
Please provide 1 relevant example of services carried out during the last three years as specified in the contract notice: (examples from both public and or private sector)
For the example the following information should be provided but not be limited to-
- An overview of the contract including:
customer name,
contract start date
contract end dates
contract value
a detailed description to include what services were covered within the contract.
challenges you experienced when you delivered this service of similar size and locations as outlined in the scope
risks you may have encountered and what mitigating actions you took to resolve to deliver the service.
skills and experience of the proposed team who helped deliver these projects
4C.9
Please provide details of relevant tools, plant, or technical equipment available for each lot you are bidding for in relation to this procurement exercise.
For both of the above questions, Bidders must achieve 60% or more pass mark from the 100% available in order to continue to the award quality evaluation
- Price carries 60–62 points depending on the lot; most lots put it at 62 points.
- “Vehicle Maintenance and Repair” is a framework: the contest is a place on its panel, up to 27 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · This Framework is for 24 months with a potential of up to 2 x 12 month extension. Therefore it is estimated that the notice for this re-tender will be issued in 2024-2025.
- First published
- 27 Apr 2022, 12:40 BST
- Last source update
- 27 Apr 2022, 12:40 BST
- Award evaluation window
- 30 May 2022 – …
- Authority reference
GCC004928CPU- FTS notice number
2022/S 000-010817- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0330dfFind a Tender
Publisher note: SPD Questions 4D.1,4D1.1,4D1.2,4D2,4D2.1 and 4D2.2; Bidders may hold the certificates for Quality Assurance Scheme, Environmental Management Standards or comply with all the questions noted in SPD Section. 4D. Please refer to Qualification Envelope within the PCS-T portal for these questions. Health and Safety Questionnaire - Document Eight , Bidders only required to complete one copy if you are bidding for one or more than lot and submit this will your bid submission. The H and S Questionnaire will be evaluated pass or fail. The council are looking for a maximum of 3 suppliers per lot for this framework agreement on a ranked 1,2 and 3 basis. Freedom of Information. Act-Information on the FOI Act is contained in Appendix. A of the ITT. Applicants must note the implications of this legislation and ensure that any info they wish the council to consider withholding is specifically indicated on the FOI certificate contained in the buyer’s attachment area within the PCST portal (NB the council does not bind itself to withhold this info). Tenderers Amendments- Applicants must enter any clause, condition, amendment to specification or any other qualification or reservation they may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate that is contained within the buyer’s attachment area within PCST portal. Prompt Payment -The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum, invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the buyer’s attachment area within PCST portal. Non Collusion -Applicants will be required to complete the Non Collusion certificate contained in the buyers attachment area within the PCS Tender portal. Insurance Mandate-All successful suppliers will be required to sign an Insurance Mandate, contained in the buyer’s attachment area within the PCS Tender portal authorising the Council to request copies of insurance docs from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Draft T&C’s are located within the buyers attachment area within the PCST portal. Additional info pertaining to this contract notice is contained in the ITT documents situated within the buyer’s attachment area of PCS-T. Bidders must ensure they read these documents in line with this contract notice. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20854. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The minimum mandatory Community Benefit points required for each lot are based on lot value and will cover the full term of the framework- Lot 1 - 50 points Lot 2 - 5 points Lot 3 - 15 points Lot 4 - 5 points Lot 5 - 25 points Lot 6 - 15 points Lot 7 - 5 points Lot 8 - 5 points Lot 9 - 15 points Bidders who don't meet the minimal criteria above will not be considered. (SC Ref:687116)
How it was run
Official notice- Appointment period ends
- 27 May 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 30 May 2022, 12:00 BST
Timeline
27 Apr 2022 → 30 May 2022 · 3 dates- Notice published27 Apr 2022, 12:40 BST
- Admission / appointment period endsperiod end, not a bid countdown27 May 2022, 12:00 BST
- Bids opened30 May 2022, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.