Official UK procurement notice
Vehicle Repairs & Maintenance Framework
Authority: East Ayrshire Council (Local council)
What is being bought5 lots · detail below
Published requirement descriptionThe Council require a Framework Agreement with Service Providers with appropriate experience to support the Council in the delivery of vehicle/plant/equipment repair and maintenance services for the purpose of calling off services as and when required.
- Recurrence: 2, 3 or 4 years, depending on extension options
CPV: Maintenance and repair services related to specific parts of vehicles · Repair and maintenance of plant · Repair and maintenance services · Repair and maintenance services of buses · Repair and maintenance services of cars · Repair and maintenance services of motor vehicles and associated equipment · Repair and maintenance services of trucks · Repair, maintenance and associated services of vehicles and related equipment
How this framework works
From the published notice- Places
- up to 35 suppliers · 10 bids on the busiest of 5 lots (0.3 per place) · 17 appointed
Lots and requirements (5)Procurement structure
5 lots · no lot values published · same evaluation weights on every lotLot #1Light Vehicles up to 3.5T GVWCancelledRenewal
Mechanical repairs, inspections, maintenance which will typically include cars, small trailers, small, medium and large vans and trucks up to 3.5t GVW.
Lot #2Heavy Vehicles over 3.5T GVWCancelledRenewal
Mechanical repairs, inspections, maintenance which will typically include trucks, refuse collection vehicles, gully cleaning trucks, winter gritting vehicles, hooklift vehicles and rear end loader vehicles over 3.5t GVW.
Lot #3BusesCancelledRenewal
Mechanical repairs, inspections, maintenance of buses, this will typically include mini buses up to 17 seat capacity but may also include some larger vehicles.
Lot #4PlantCancelledRenewal
Mechanical repairs, inspections, maintenance of plant items, this will typically include JCB/CAT type loaders, road sweepers, tractors, ride on mowers, fork lift trucks etc.
Lot #5Component RepairsCancelledRenewal
Component repairs including refurbishment where appropriate, this will typically include components fitted to council vehicles such as rams, pumps, gearbox etc.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 50
- Price: 50
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Vehicle Repairs & Maintenance Framework” is a framework: the contest is a place on its panel, up to 35 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2, 3 or 4 years, depending on extension options
- First published
- 11 Feb 2026, 16:40 GMT
- Last source update
- 15 May 2026, 11:27 BST
- Award evaluation window
- 17 Mar 2026 – …
- Authority reference
PS/26/02- FTS notice number
2026/S 000-044840- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-064e57Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Refer to ITT documents
Publisher note: Expressions of interest must be made by 12 noon on 14 March 2026 with submission of tenders by 12 noon on Tuesday 17 March 2026. CORRECT CONTRACTED COMPANY NAMES: All Truck Commercial Vehicle Repairs Ltd Bridgend Garage Limited Bryson Tractors Limited Econ Engineering Limited Euro Driveshafts & Hydraulics Limited GMC Car and Commercial Repairs Ltd Hamilton Ross Group Ltd Kerr and Smith (Cumnock) Limited Lothian Vehicle Bodybuilders Limited McKinnon and Forbes Limited Motus Group (UK) Limited Plantexpand Limited Romaquip Limited Scania (Great Britain) Limited Scot JCB Limited Vision Techniques (UK) Limited Whale Tankers Limited (SC Ref:832084)
How it was run
Official notice- Appointment period ends
- 17 Mar 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 17 Mar 2026, 12:00 GMT
Timeline
17 Mar 2026 → 15 May 2026 · 3 dates- Admission / appointment period ends223 days ago · period end, not a bid countdown17 Mar 2026, 12:00 GMT
- Bids opened223 days ago17 Mar 2026, 12:00 GMT
- Notice published164 days ago15 May 2026, 11:27 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete15 May 2026, 11:27 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 5 of these contracts carry the same published figure, £2,400,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - Light Vehicles up to 3.5T GVW
- Signed
- 12 May 2026
- Value
- ceiling above
- Status
- active
Lot 2 - Heavy Vehicles over 3.5T GVW
- Signed
- 12 May 2026
- Value
- ceiling above
- Status
- active
Lot 3 - Buses
- Signed
- 12 May 2026
- Value
- ceiling above
- Status
- active
Lot 5 - Component Repairs
- Signed
- 12 May 2026
- Value
- ceiling above
- Status
- active
Lot 4 - Plant
- Signed
- 12 May 2026
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Light Vehicles up to 3.5T GVW | 8bids · 8 electronic · 8 from abroad | 7 | — | — |
| 2 · Heavy Vehicles over 3.5T GVW | 10bids · 10 electronic · 10 from abroad | 8 | — | — |
| 3 · Buses | 6bids · 6 electronic · 6 from abroad | 5 | — | — |
| 4 · Plant | 8bids · 8 electronic · 8 from abroad | 6 | — | — |
| 5 · Component Repairs | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Framework contractors & participating bidders
17 commercial parties on the notice- Alltruck Commercial Vehicle Repairs LtdFramework contractor
- Bridgend Garage LtdFramework contractor
- Bryson Tractors LtdFramework contractor
- Econ Engineering LtdFramework contractor
- Euro Driveshafts & Hydraulics LimitedFramework contractor
- GMC Car and Commercial Repairs LtdFramework contractor
- HAMILTON ROSS GROUP LTDFramework contractor
- Kerr & Smith Cumnock LtdFramework contractor
- Lothian Vehicle Body Builders LtdFramework contractor
- MOTUS GROUP (UK) LIMITEDFramework contractor
Show 7 more suppliers
- McKinnon and ForbesFramework contractor
- PlantexpandFramework contractor
- Romaquip Ltd.Framework contractor
- Scania GB LtdFramework contractor
- Scot JCB LtdFramework contractor
- Vision Techniques LtdFramework contractor
- WHALE TANKERS LIMITEDFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria