Official UK procurement notice
Wales Climate Week 2025-2027
Authority: Llywodraeth Cymru / Welsh Government (Central government)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionThe aim of this procurement was to appoint a contractor via the Welsh Government Integrated Campaigns and PR Framework (NPS-CS-107-20) to deliver all aspects of event management, fund administration, evaluation, and promotional activity for Wales Climate Week in 2025, 2026, and 2027.
- Recurrence: 4 years
CPV: Advertising and marketing services · Advertising campaign services · Advertising consultancy services · Advertising management services · Advertising services · Direct marketing services · Marketing management consultancy services · Marketing services · Public relations consultancy services · Public relations management services · Public relations services
How this framework works
From the published notice- Places
- up to 11 suppliers · 4 bids received (0.4 per place) · 1 appointed
Lots and requirements (2)Procurement structure
2 lots · no lot values publishedLot #1Media BuyingAwarded
Lot #2Integrated Marketing Campaigns and Public Relations Services
This Lot is to provide Customer Organisations access to quality agencies capable of providing creative solutions/advice and campaign management right through from concept creation to execution. Expert advice on appropriate media channels and purchase of media space. Experienced and skilled PR specialists for specific campaigns and ongoing PR support across Wales and the UK. Multiple suppliers will be awarded onto this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 80
- Price: 20
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “Wales Climate Week 2025-2027” is a framework: the contest is a place on its panel, up to 11 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 4 years
- First published
- 5 May 2021, 17:04 BST
- Last source update
- 16 Jul 2025, 16:50 BST
- Award evaluation window
- 9 Jun 2021 – …
- Authority reference
C243/2024/2025- FTS notice number
2025/S 000-040652- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02ad7dFind a Tender
Publisher note: Please note this Call-Off Contract has been procured and awarded in compliance with the procedures set out within Framework Agreement Reference: Welsh Government Integrated Campaigns and PR Framework (NPS-CS-107-20). Under the Public Contracts Regulations 2015 (“PCR 2015”), a contracting authority is not required to issue an award notice for Call-Off Contracts awarded using frameworks, but the Welsh Government has undertaken to voluntarily comply with WPPN 02/22 in relation to the above referenced mini competition under this framework. (WA Ref:153518)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/home.html ↗
- Appointment period ends
- 9 Jun 2021, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 9 Jun 2021, 14:00 BST
Timeline
9 Jun 2021 → 16 Jul 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown9 Jun 2021, 14:00 BST
- Bids opened9 Jun 2021, 14:00 BST
- Notice published16 Jul 2025, 16:50 BST
Notice history
3 events · 2 releases on Find a Tender · since 16 Jul 2025- Status changed to complete16 Jul 2025, 16:50 BST
- Procurement method changed16 Jul 2025, 16:50 BST
- Buyer details updated16 Jul 2025, 16:50 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 040652-2025-C243/2024/2025-1
- Signed
- 15 Jul 2025
- Value
- £380,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Media Buying | 4bids · 4 electronic · 4 from abroad | 2 | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- National Procurement Service (Welsh Government)Contracting authorityCentral purchasing bodyBody governed by public lawNational Contracting Body
- European UnionFunder
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- EquinoxFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria