Official UK procurement notice
Water Mist Suppression System Replacement
Authority: Transport for London (Public body)
What is being bought
Published requirement descriptionThe Water Mist Suppression and Sprinkler Systems requirement is for the procurement of a principal contractor to remove, replace and commission the Water Mist Suppression and Sprinkler Systems currently installed in 34 locations situated within 22 different London Underground stations.
TfL's has identified that the fire suppression and sprinkler systems currently installed in the sites (Cleaner's Stores, Bin Stores, Stores and Retail Tenancies) are either life-expired, non-compliant or not fit for purpose under Article 5 of the Fire Precautions Sub-surface Railway Regulations 2009. It has also been identified that these systems do not have / meet the current applicable standards such as BS EN14279 and BS8489.
The water mist systems have been installed on the TfL infrastructure in the early 1990's following the publication of the Fire Precautions Sub-surface Railway Regulations 1989 (updated 2009). The systems were installed where conventional sprinkler systems were not considered viable due to practical or logistical constraints and designed, installed and maintained in compliance with the American Standard NFPA750.
Due to the increasing number, sizes, type of storage and trading activities within the network, further review of risks and tests for these suppression protection systems were undertaken and evaluated. This confirmed a requirement to replace these systems and design modern, compliant equivalent water mist system to replace the ageing noncompliant systems currently installed in the TfL LU estate.
The modern systems will be tested by TfL to BS EN 14972-1 Annex A with a deluge time of not less than 60 minutes from the appropriate number of cylinders located locally, to provide reliable fire suppression to specific rooms identified.
These new installations will be designed for but not limited to Cleaner's Stores, Bin Stores, Stores and Tenancies. In some cases, wet sprinklers systems extensions will replace the ageing Water Mist systems where they are available and economically viable.
CPV: Firefighting equipment installation work · Sprinkler systems installation work
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,962,195
- Condition of participation
Bidders who wish to participate in this procurement are required to express their interest by sending an email to trudietackie@tfl.gov.uk and jonahjoannou@tfl.gov.uk on or/before Friday 10 October 2025 at 17:00 GMT (Participation Deadline Date), Bidders not registered on SAP Ariba are required to self-register using the following link s1-eu.ariba.com/Sourcing/Main/ad/sel… ↗
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: TECHNICAL Submission has a category weighting of 60% with the following modules/subcategories: i ) Technical: weighting within category 70% Overall ITT weighting 42% ii) Delivery proposal & programme: weighting within category 30% Overall ITT weighting 18% iii) Safety, health & environmental: Pass/Fail (Discretionary) COMMERCIAL Submission has a category weighting of 40% with the following modules/subcategories: i) Insurances: Pass/Fail (Discretionary) ii) Terms & conditions: Pass/Fail (Discretionary) iii) Commercial risks & assumptions: Pass/Fail (Discretionary) iv) Conflicts of Interest Pass/Fail (Discretionary) v) Financial : weighting within category 100% Overall ITT weighting 40%
- Condition of participation
Bidders who wish to participate in this procurement are required to express their interest by sending an email to trudietackie@tfl.gov.uk and jonahjoannou@tfl.gov.uk on or/before Friday 10 October 2025 at 17:00 GMT (Participation Deadline Date), Bidders not registered on SAP Ariba are required to self-register using the following link s1-eu.ariba.com/Sourcing/Main/ad/sel… ↗
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Cancelled
- Procurement threshold
- Below threshold
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 May 2025, 20:23 BST
- Last source update
- 31 Mar 2026, 13:02 BST
- Authority reference
WS1971590589- FTS notice number
2025/S 000-060304- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051c5aFind a Tender
How it was run
Official notice- Submission deadline
- 24 Nov 2025, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Only Tender Responses submitted via TfL's online e-Tendering Platform will be evaluated.
Timeline
21 May 2025 → 1 Apr 2026 · 7 dates- Planning notice published21 May 2025, 20:23 BST
- Market engagement16 Jun 2025, 23:59 BST
TfL invites suppliers to participate in this Preliminary Market Engagement exercise by expressing their interest in this procurement and completing a Market Survey Questionnaire (MSQ). All feedback received will be treated confidentially and will help to shape the upcoming procurement opportunity (subject to the Freedom of Information Act)
Information on the engagement process and the procurement can be found in MSQ documents which will be forwarded to interested suppliers. via SAP Ariba. TfL's e-sourcing platform. TfL reserve the right to change our procurement approach.
The engagement process consists of the following key steps: registering Interest -
- Suppliers who wish to participate should express their interest by emailing trudietackie@tfl.gov.uk and quoting WS1971590589 Design and Installation of Non-compliant Water Mist Systems and Existing Sprinkler Systems
OR
- Register under RISQS RICCL codes C.D.3.7: Protective Installations (Including fire protective systems) / Supply.
on/before Friday 06 June 2025. This activity is focusing on the market, rather than the merits of individual suppliers. It includes no element of supplier selection or bid evaluation. There is no commitment of any kind inferred by either party.
The MSQ will remain open until 17.00hrs on Monday 16 June 2025 on TfL's SAP Ariba e-tendering portal.
Once TfL receives confirmation of interest from prospective participants the MSQ documents will be available to them on TfL's SAP Ariba e-tendering system.
Suppliers not registered on TfL's SAP Ariba system and are interested in participating can use the link below to register.
tfl.gov.uk/info-for/suppliers-a… ↗
Review and complete the MSQ response by return date stated in the MSQ document.
TfL encourages all interested suppliers to take part in this process. Your insights and expertise will be invaluable in shaping our approach.
If you have any questions about the process, please do not hesitate to get in touch with Trudie Tackie via trudietackie@tfl.gov.uk.
We look forward to hearing from you.
- Next notice expected31 Jul 2025, 23:59 BST
- Tender notice published396 days ago26 Sept 2025, 16:59 BST
- Submission deadline337 days ago24 Nov 2025, 17:00 GMT
- Latest notice published210 days ago31 Mar 2026, 13:02 BST
- Contract starts209 days ago1 Apr 2026, 00:00 BST
Notice history
12 events · 6 releases on Find a Tender · since 21 May 2025- Pipeline notice published21 May 2025, 20:23 BSTUK1
- Preliminary market engagement notice published2 Jun 2025, 16:36 BSTUK2
- Published value published: £2,962,1952 Jun 2025, 16:36 BST
- Tender notice published26 Sept 2025, 16:59 BSTUK4
- Status changed to active26 Sept 2025, 16:59 BST
- Procurement method changed26 Sept 2025, 16:59 BST
- Deadline published: 17 Nov 2025, 17:00 GMT26 Sept 2025, 16:59 BST
- Tender notice published30 Sept 2025, 10:29 BSTUK4
- Tender notice published2 Oct 2025, 09:37 BSTUK4
- Deadline moved to 24 Nov 2025, 17:00 GMT2 Oct 2025, 09:37 BST+7 days · was 17 Nov 2025, 17:00 GMT
- Procurement termination notice published31 Mar 2026, 13:02 BSTUK12
- Status changed to complete31 Mar 2026, 13:02 BST
Published amendments (2)
Under contracting authority a specific contact name has been provided. Further information provided regarding tender participation and how to express an interest if a supplier wishes to participate in this procurement. Submission link updated.
Expression of Interest deadline date extended to Friday 10 October 2025 Tender submission deadline extended to 24 November 2025.
Routine re-releases (6)
- 2025-09: 1 release · 26 Sept 2025
- 2025-06: 1 release · 2 Jun 2025
- 2025-05: 1 release · 21 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 31 Mar 2026 | CancelledUnforeseen budget constraints. |
Contracting authority & participating public bodies
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender