Official UK procurement notice
WCC Virtual Schools · UK public procurement notice
Authority: Warwickshire County Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionWarwickshire County Council (the Council) is seeking one or more suppliers to provide software to capture attendance monitoring and PEP creation and manipulation. The Council require providers to capture data that can be easily filtered to use in reporting.
This procurement is lotted into two lots. Each lot will be evaluated individually.
Lot 1 - Attendance monitoring
Lot 2 - PEPs
Applicants can apply for one or both lots.
- Recurrence: It is estimated the next time the Council will look to re-procure this contract will be 2026
CPV: Administrative educational services · System for recording attendance
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£260,000 together) · evaluation weights differ by lotLot #1Attendance MonitoringCancelledRenewalPublished value£140,000
Warwickshire County Council ('WCC' will be used throughout) are looking to procure software that collects 'live', twice daily attendance marks (morning and afternoon when registers close) for all statutory school age looked-after children in the care of Warwickshire, to enable the Virtual School team to respond appropriately to absences, suspensions and other attendance coding concerns to ensure prompt intervention and support.
WCC currently have approximately 600 looked-after children from reception to Year 11. Most attend schools/settings in Warwickshire but a significant proportion are educated in other local authority areas. The school attendance and absence notification system will need to collect data from all schools/settings the children attend.
Lot #2Personal Education plansCancelledRenewalPublished value£120,000
Warwickshire County Council ('WCC' to be used throughout) are looking to procure software which reviews and records PEPs (Personal Education Plans) for all looked-after children in the care of Warwickshire.
WCC currently have approximately 750 looked-after children from age two to their 18th birthday, who must have a termly PEP review.
Virtual School need the ability to design different PEPs for different cohorts of looked-after children, spanning the academic years.
Designated teachers and other school staff, social workers and foster carers require access to the PEPs to capture, edit and retrieve children's current attainment, progress, intervention, targets, Pupil Premium Plus spend, and other related education information contained within the PEPs.
The WCC Virtual School team quality assures and sign off all PEPs. Data reports are required according to user requirements, allowing the VSH to report to stakeholders. This is discussed in more detail within the requirement section.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Attendance Monitoring | 80% | 20% | — | |
| 2 · Personal Education plans | 77% | 20% | 3% |
- Price carries 20 points on every lot: a 10% discount moves about 2 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · It is estimated the next time the Council will look to re-procure this contract will be 2026
- First published
- 24 Jun 2022, 15:00 BST
- Last source update
- 3 Jan 2023, 09:21 GMT
- Award evaluation window
- 29 Jul 2022 – …
- Authority reference
WCC-13962- FTS notice number
2023/S 000-000011- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-034a86Find a Tender
Publisher note: Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is: www.csw-jets.co.uk Registration and use of In-Tend is free. Once registered, all correspondence for this procurement process must be via the in-tend correspondence function. However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers.
How it was run
Official notice- Submission deadline
- 29 Jul 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 29 Jul 2022, 12:01 BST
Timeline
29 Jul 2022 → 3 Jan 2023 · 3 dates- Submission deadline29 Jul 2022, 12:00 BST
- Bids opened29 Jul 2022, 12:01 BST
- Notice published3 Jan 2023, 09:21 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete3 Jan 2023, 09:21 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Not linked to a lot1 award | |||
| Welfare Call (LAC) LtdSME | £285,668 † | — | Awarded |
Contracts
Contract 000011-2023-1 · Welfare Call (LAC) LtdSME
- Signed
- 7 Dec 2022
- Value
- £285,668
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Court of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Welfare Call LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria