Find a TenderAwardedContract award notice

Published 9 Apr 2025, 15:04 BST

Official UK procurement notice

Website redevelopment and hosting

Authority: THE LEASEHOLD ADVISORY SERVICE (Central government)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeReserved for SMEs and VCSEsReserved: K02000001SME suitableVCSE suitable

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery listed: Guernsey (GG)Isle of Man (IM)Jersey (JE)

+1 more

Published estimate£150,000≈ £75k / year · £180,000 inc. VAT

Submissions closed 30 Apr 2025awarded 1 Jun 2025

Awarded to Torchbox Ltd

Contract term 2 yrsends 31 May 2027 · up to 31 May 2028 with extensions · starts 1 Jun 2025

What is being bought

Published requirement description

Redevelopment of the Leasehold Advisory Service website and hosting and support.

CPV: Content management software package · Internet and intranet software development services · Web page editing software development services · World wide web (www) site design services · World wide web (www) site operation host services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£150,000

Contract period: 1 Jun 2025 – 31 May 2027 (2 yrs) · up to 31 May 2028 with extensionsValue: £150,000 exc. VAT · £180,000 inc. VAT

Delivery listed: Guernsey (GG), Isle of Man (IM), Jersey (JE), UKEligibility: SME eligibleVCSE eligible

Extensions: LEASE intends to continue the development and improvement of the initial website with an inhouse team, however we may request additional research, design, and development services through the remaining lifespan of the contract to support this. · The contract may be extended by a further year to continue providing hosting, maintenance and support.

48783000 Content management software package 72212220 Internet and intranet software development services 72212224 Web page editing software development services 72413000 World wide web (www) site design services 72415000 World wide web (www) site operation host services

Pre-qualification & selection criteria (PQQ)1

Condition of participation
All staff must be based in the UK for security reasons.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: * Understanding of requirements, objectives, and approach (Weighting: 10%) * User experience (UX) and design (Weighting: 25%) * Technical Expertise and Experience (Weighting: 25%) * Hosting and Maintenance (Weighting: 10%) * Project Management and Delivery (Weighting: 5%) * Price (25%)

Conditions of participation1

Condition of participation
All staff must be based in the UK for security reasons.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Light touch regime
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 9 Apr 2025, 15:04 BST
Last source update: 2 Apr 2026, 16:33 BST
Authority reference: LCRN001-25
FTS notice number: 2025/S 000-014020
Latest notice: Contract award notice (UK6)
Classification (CPV): Content management software packageInternet and intranet software development servicesWeb page editing software development servicesWorld wide web (www) site design servicesWorld wide web (www) site operation host services
Delivery area in notice: Guernsey (GG)Isle of Man (IM)Jersey (JE)UK
Official registry OCID: ocds-h6vhtk-04ffd1 Find a Tender

Contract terms

Reserved participation area: K02000001

How it was run

Official notice

Submission deadline: 30 Apr 2025, 23:59 BST
Clarification deadline: 18 Apr 2025, 23:59 BST
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

Email info@lease-advice.org to receive a full copy of the specification and supplementary documentation including previous Alpha reports.

Email the same address to submit a bid and for all other clarifications.

To ease communication please Include the reference LCRN001-25 in all communication.

Further information about LEASE is available on our website www.lease-advice.org ↗

Timeline

9 Apr 2025 → 2 Apr 2026 · 5 dates

Tender notice published
9 Apr 2025, 15:04 BST
Clarification questions by
18 Apr 2025, 23:59 BST
Submission deadline
30 Apr 2025, 23:59 BST
Contract starts
1 Jun 2025, 00:00 BST
Latest notice published207 days ago
2 Apr 2026, 16:33 BST

Notice history

8 events · 4 releases on Find a Tender · since 9 Apr 2025

Tender notice published
9 Apr 2025, 15:04 BST
UK4
Tender notice published
9 Apr 2025, 15:12 BST
UK4
Deadline moved to 25 Apr 2025, 23:59 BST
9 Apr 2025, 15:12 BST
+0 days · was 25 Apr 2025, 23:59 BST
Tender notice published
9 Apr 2025, 15:51 BST
UK4
Deadline moved to 30 Apr 2025, 23:59 BST
9 Apr 2025, 15:51 BST
+5 days · was 25 Apr 2025, 23:59 BST
Contract award notice published
2 Apr 2026, 16:33 BST
UK6
Status changed to complete
2 Apr 2026, 16:33 BST
Contract signature expected
3 Apr 2026, 23:59 BST
scheduled

Routine re-releases (4)

2025-04: 1 release · 9 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £150,0001 award exc. VAT

Bids received 3838 from SMEs

Awarded to	Value	Date	Status
Torchbox LtdSME3 Apr 2026 – 30 Jan 2027Options: Option for the provision of hosting support and related development services.	£150,000	1 Jun 2025	Awarded

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
38final-stage tenders	38	0	—

Contracting authority & participating public bodies

THE LEASEHOLD ADVISORY SERVICE

Contracting authorityPublic authority - central governmentWelsh devolved regulations apply GB-COH: 03296985 · GB-PPON: PNGX-2873-VQPR 2 Marsham Street, London, London, SW1P 4DFContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

TORCHBOX LTDAwarded supplierGB-COH: 03983354GB-PPON: PWJT-8692-MPJX Third Floor, Bristol, South West, BS1 5APContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender2 Apr 2026, 16:33 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender9 Apr 2025, 15:51 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender9 Apr 2025, 15:12 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender9 Apr 2025, 15:04 BST