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Published 18 Aug 2023, 11:48 BST

Official UK procurement notice

Weelsby Hall heritage project Design Team

Official notice

Authority: LINKAGE COMMUNITY TRUST (Charity / VCSE)

ServicesOpen procedure
Sectors: Architecture & Engineering (71) Delivery: Yorkshire & Humber (UKE13)
Published estimate£200,000exc. VAT13.7% below final estimate
Submissions closed 18 Sept 2023awarded 17 May 2024
Awarded to Anotherkind Architects +4 more
Contract term 8 moends 31 May 2024 · extension options published · starts 10 Oct 2023

What is being bought

Published requirement description

The lead consultant is to engage, manage and coordinate a team of architectural, engineering and other consultant designers to develop a scheme of repair, refurbishment and renovation works for Linkage's Weelsby Hall site in Grimsby, North East Lincolnshire.

CPV: Architectural and related services

The lotProcurement structure

single lot · no lot value published
Lot #1Linkage has been successful in its application to the National Lottery Heritage Fund…AwardedRenewal 8 mo

Linkage has been successful in its application to the National Lottery Heritage Fund for a round 1 grant to rescue three of the neglected historic buildings on site and renovate them for future viable use. The project name is 'An inclusive and sustainable future for Weelsby Hall'. A grant has also been secured from the Pilgrim Trust.

Linkage is seeking to appoint a design team incorporating the following disciplines:

  • Lead Architect
  • Structural & Civil Engineer
  • Mechanical & Electrical Services Engineer
  • CDM Principal Designer

Linkage's vision is to safeguard Weelsby Hall's heritage by renovating and refurbishing the historic buildings for productive use, creating jobs and generating an income to fund their on-going maintenance.

The proposed scheme includes, in summary:

  • Refurbishment and reconfiguration of the Hall for use as a Centre of Excellence for Care Training, including a sensory integration suite, and accessible offices to the first floor
  • Renovation of the Courtyard Outbuildings to create residential care accommodation for people with more complex needs (higher levels of acuity)
  • Repair and refurbishment of the small Oasis building for use as a base for Linkage's Maintenance team

The initial contract will be let for the duration of the project's Development Phase (RIBA stages 0-3), expected to last 12 months, with the option to extend for a further period to cover the Delivery Phase (RIBA Stages 4-7). The current programme identifies the following indicative timescales for the Design Team's input:

Development Phase: October 2023 - May 2024

Delivery Phase: January 2025 - December 2026

The option to extend for the second period (Delivery Phase) is subject to external funding being approved, in addition to satisfactory performance of the contract during the Development Phase. The two periods of engagement are not continuous.

Contract period: 10 Oct 2023 – 31 May 2024 (8 mo)
Delivery: Yorkshire & Humber
Extensions: The initial contract will be let for the duration of the project's Development Phase (RIBA stages 0-3), expected to last 12 months, with the option to extend for a further period to cover the Delivery Phase (RIBA Stages 4-7). The option to extend for the second period (Delivery Phase) is subject to external funding being approved, in addition to satisfactory performance of the contract during the Development Phase. If the project is successful in gaining round 2 approval from the Heritage Fund, Linkage plans to continue with the same consultant team unless there is a reason why this is no longer appropriate.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60%
  • Price: 40%
Conditions of participation1
  • Suitability

    Requirements as specified within the tender documentation.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
18 Aug 2023, 11:48 BST
Last source update
18 Oct 2024, 10:41 BST
Award evaluation window
18 Sept 2023 – …
FTS notice number
2024/S 000-033690
Classification (CPV)
Architectural and related services
Delivery area
Yorkshire & Humber (UKE13)
Official registry OCID
ocds-h6vhtk-03f51f Find a Tender

Publisher note: Tenders must be submitted electronically via email to the following addresses: info@linkage.org.uk brownhilltop@btopenworld.com Duncan@rmauk.co.uk Bidders must use the following text for the subject of their submission email: Weelsby Hall heritage project Design Team submission File sharing websites such as WeTransfer or Dropbox may be used to support the submission of large files. Please email any clarifications by 12:00 noon on 11 September 2023. Responses to clarifications will be shared with all bidders.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
18 Sept 2023, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
18 Sept 2023, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

info@linkage.org.uk, brownhilltop@btopenworld.com, Duncan@rmauk.co.uk, United Kingdom. NUTS code: UK. info@linkage.org.uk, www.linkage.org.uk ↗

Timeline

18 Sept 2023 → 18 Oct 2024 · 4 dates
  1. Submission deadline
    18 Sept 2023, 12:00 BST
  2. Bids opened
    18 Sept 2023, 13:00 BST
  3. Contract starts
    10 Oct 2023, 00:00 BST
  4. Notice published
    18 Oct 2024, 10:41 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    18 Oct 2024, 10:41 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £172,5751 contract exc. VAT
Bids received 13
Contracts signed 1latest 17 May 2024
Awarded toValueDateStatus
Anotherkind Architects, COUCH PERRY & WILKES LLPSME, Oakley EstatesSME, STAT BCSME, The Morton Partnershipjoint award£172,575 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
13bids———

Contracting authority & participating public bodies

LINKAGE COMMUNITY TRUST

Contracting authorityCharity / VCSECharityEducation and care GB-CHC: 504913 Toynton Hall,Main Road, Toynton All Saints, SPILSBY, East Midlands, PE235AEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body London
  • High Court, Royal Courts of JusticeReview body London

Bidders & participating suppliers

5 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria